ccNSO Council Call on 21 January @12:00 UTC, Informal notes Agenda 1. ) Apologies Ching Chiao, Keith Drazek Quorate Not attending: Nigel Roberts, Young Eum Lee, Vika Mpisane Reminder that attendance will be made more prominent, including none attendance without apologies 2) Minutes and Actions All actions are completed Minutes 10 December Council meeting have been published 3) Stewardship Transition and Accountability Processes Lise and Mathieu on previous call. Not much has happened since 23 December 2015. In addition ISTACC call (14 January 2016) notes have been circulated to Council ( informal notes) The ccNSO Council Statement circulated, Mathieu expressed appreciation. Letter was also circulated to the GNSO Council to inform their discussion. Both the CCWG and GNSO have bene informed the ccNSO Council Statement was broad consensus, but not unanimous decision. Any questions? 3.1 CWG Stewardship 3.1.1 confirmation Replacement Staffan Jonson We have Draft resolution. Byron also draw attention to fact that of current 5 members appointed some (2) of the members stopped participating some time ago, although as part of the application process commitment to participate was asked. Voice of the ccTLD community is therefore not heard to the full. Only 3 members participated actively. Call for volunteers, based on selection process Maarten Simon is preferred candidate. Motion Moved: Keith Seconder : Lesley Any discussion Adopted unanimously 3.2 Update CCWG Accountability Update CCWG Accountability Becky: CCWG works very hard. Meting schedule has doubled. Effort focused to close any particular gaps. Issues with stress test 18. Schedule/Timeline unclear right now Questions? None. Marrakesh meeting: Several sessions on CCWG and CWG and interrelationship. How these sessions will look like depends on how world unfolds Critical factor now how CCWG evolves 3.3 ICG Update (Keith Davidson) Keith: ICG was in hybernation, woke up 13 January awaiting the output CCWG. Lot of discussion. Some want to file current report with ICANN Board. Majority wants to await conclusion CCWG WS 1 work. ICG will NOT meet formally in Marrakesh Questions? None 4) FOI implementation update At previous call Keith and Becky have raised questions and issues from IANA staff pertaining to FOI. Keith: Referred to FOI paper on this topic in the pack of prep material. The questions were initially discussed at 10 December meeting. Questions in the paper. Any comments? Lesley: Read note with interest. Based on her former experience she noted that Information needs to be kept private: inundated with spam. Alejandra: I think the person to be contacted is the Legal Representatives and this information should be private. Whether it is kept in the same database it doesn´t matter. Action All: Provide feed-back to Becky and Keith by mail 5) Meeting B advisory ccNSO Programme WG This is first year new Meeting Strategy. Programme WG ws asked to provide advice Katrina: Initially wanted to run survey. However as result of Dublin session. Unclear how meeting B will look like. Also with Transition on-going during first meeting B. Next year (2017) probably first year actually first meeting B. Keith: reduce ccNSO members meeting, move to more cross-community work? At this stage it is hard to say. Possibly more meetings. Byron: Question for topic of conversation with other groups. Action: Include in agenda with other SO/AC. Draft resolution Mover: Becky Seconder: Stephen Keith abstains: member of Strategy group that proposed the changed structure. Carried with one (1) abstention (Keith) Peter Vergrote: If no Sunday meetings at meeting B, will Council meet in advance of the meeting. Response: has not been considered yet. For discussion in Marrakesh. Action staff: put discussion on schedule Council meetings at Meeting B on agenda. 6) ccNSO PDP on retirement of ccTLDs and on IRP for decisions on delegation, revocation and transfer of ccTLDs 10 December started to discuss.Staff has Mapped out the PDP process. Duration at least 10 months Core question: Combine or treat the topics separately. Will be on agenda in the year ahead. Discussion to thinking at this time: Keith: There is a bit of chicken and egg situation. Should ccNSO proceed to IRP process or start. Review Mechanism is foreseen in RFC 1591, needs to be spelled out, or other way around. Interlinking between topics (retirement and review mechanism), could be done by sequencing within one PDP. Peter VanRoste: hearing from members that it is on the agenda makes some GAC members nervous. Need for a statement Action: clarifying statement from Council on PDP Lesley: Whilst we should get on rather sooner or later. Experience has shown that he 10 months as suggested in paper is very optimistic. Further paper also suggested it could be Fast Tracked: would be quite concerned if Fast Tracked as it signals the need that PDP itself needs to reviewed. 7) Council Updates 7.1 Chair Update Call with GNSO leadership. First time. In large part get to know counterpart: new leadership team at GNSO side. Focus on CCWG UCTN and CCWG progress 7.2 Vice-Chair Update No update 7.3 Councilors Update None 7.4 Regional Organizations Update Peter VanRoste: Next week GAC meeting in Brussels EURid on the agenda to present Outreach efforts very minimal. Organisers informed acordingly. Agenda meeting: https://gacweb.icann.org/display/gacweb/GAC+Public+Safety+Working+Group?prev... Intermediary space. Will CENTR report out on. Peter will add it to the intermediary slot Carolina: Update from LACTLD concerning the creation of four working groups: legal, marketing, policy and technical which will hopefully have a good fit with ccNSO meetings for example, among others. 7.5 Staff Update Joke Braeken, new member ccNSo secretariat on the call 8) WG updates 8.1 GRC (Guideline review committee, Katrina Sataki) Katrina: good progres. Before Marrakesh submit a set of documents for consideration Prepare a presentation for community GRC now works on NomCom and Board appointment No Questions 8.2 CCWG Updates - Use of country and territory names (written update, co-chairs CTN), in pack. - CWG on CCWG Principles (Becky Burr): Draft proposal for discussion by the group today ( 21 January). 8.3 Program WG update (Katrina Sataki) Katrina: First draft has been published. Pretty set. Sessions around CCWG, CWG and implementation need to be set. Also Intention to provide a one pager on latest proposal to ccTLDs. Marketing and legal session are pretty set ccTLD news sessions still need to be filled more No meeting with GAC Meeting with ICANN Board on the agenda. Questions? None 8.4 EPSRP WG (written update, chair EPSRP): written update will follow Other updates, if any: written TLD-OPS update will follow. 9) Liaison Updates Written updates 9.1 GNSO Liaison (Patrick Myles). Written update will be send to the list 9.2 ALAC Liaison (Ron Sherwood). Written update in pack and provided by Ron 10) Work plan Work plan update. January 2016 Work plan in pack 11) Date of Next Meetings 11.1 Next Council meetings * 18 February 2016, noon UTC * 09 March 2016. 17.00 local time Marrakesh ( f-2-f) meeting * April meeting TBD in cooperation with new chair, and vice chairs, and taking into account need to accommodate time-zones new Council. 11.2 Council and other meetings, ICANN Marrakesh meeting (5 - 10 March 2016) * ccNSO Council Prep meeting, Sunday 6 March, 12.00-12.30 local time. * ccNSO-ALAC meeting, Sunday 6 March 2016 17:00-17:30 * Joint ccNSO-GNSO Council meeting: Monday 7 March 2016, 12.15-13.45 12) AOB Peter: members, signals that ICANN is on the way of cancelling Marrakesh meetingResponse: No inclination /signal to cancel the meeting Call for volunteers on Ethos: Call for volunteers will be resend again to the list. Succession planning; Byron announced he will not stand again as chair of the ccNSO. The Council needs to think about replacement, it is time to plan now! 13) Adjourn Call ended 13.05 UTC