Dear Councillors, Please find included below the high-level notes from today’s ccNSO Council meeting, held on Thu, 17 December at 18 UTC. The notes help Councillors navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. Recordings are provided separately. Best regards, Joke Braeken 1. Welcome and roll call Welcome by Chair Katrina Sataki. Objection by Stephen Deerhake regarding the need for a closed meeting, and the adoption of the Board Seat 12 Nomination Report in a closed meeting. The session should be public in his view. Bart: the Chair is excluded. Alternatively, Katrina steps out of the room. Draft agenda circulated more than a week ago to the Council mailing list. Bart asks Byron whether he wants to make that part of the meeting public or not. Byron is the designated chair for that part of the meeting. Katrina is conflicted. Byron asks whether Stephen objects to the fact that the meeting is confidential, or whether his objection is content-related. Stephen confirms that his concern refers to the private nature of the meeting. After consultation by Byron, no objections from Councillors to leave the meeting open. Stephen mentioned there is no need for Katrina to leave the meeting. 2. Minutes & Action Items a. Minutes Meeting 167, circulated Circulated previously b. Action items and To-do’s, if any Some completed, some ongoing Update coming soon from Nick regarding the interpretation of “majority of the votes” (see Council election report) . 3. Intermeeting decisions (since 20 November 2020) a. Approval of NomCom appointed ccNSO Council member job-description. b. Approval membership drafting Team preparing the response to questions from ICANN legal regarding a Bylaw change to include IDN ccTLDs as members to the ccNSO c. Adoption Election report (included for reference), Closure Council election 2021 4. Appointment new members SOPC Call for nomination closed 11 December. 4 candidates stepped forward. Stephen moved Jordan seconded No comments or questions Against? None Abstain? None All in favour Secretariat to inform the new members 5. ccPDP 3 a. Part 1 Retirement – Update Final draft. Group needs to do a final walk-through. Currently being reviewed one last time by Chair and Vice-chair. Hope to send it to the group before the end of year. b. Part 2 Review Mechanism –Update Latest meeting: 16 December. Group is working on a spreadsheet regarding the elements that are subject to a review. ICANN legal need to be involved in January, to walk us through aspects related to the review process. The parameters are in place. WG will look into the process itself. Difficult part on which decisions need to be subject to review is done. This is a major win. Bart will produce a final report which will go through the decision-making. Aim: before ICANN70. 6. IDN ccPDP4: Update Selection IDN ccTLDs. 3 chapters * Overall principles which will guide the interpretation of the policy and drive the discussion around the criteria * Criteria for selection of IDN ccTLD strings * Processes and procedures on how to verify for instance the selection criteria The group has started with the criteria. We will continue. One of the sub-groups will hopefully start by the end of January. (2 groups: one on the de-selection of idn ccTLDs and the second one on variant management) Good atmosphere, thanks to the Chair and Vice Chair. 7. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel. Update Call for volunteers was published by ICANN on 18 November 2020 and closed 4 December 2020. ICANN Org will forward details of candidate(s)to be appointed by the ccNSO Council to the chair. 1 candidate we are aware of that seeks endorsement from the ccNSO, very good candidate. We are currently waiting for the names of the candidate(s) to be communicated to us. 8. ccNSO Meeting Strategy & ICANN70 ICANN org's recommended strategic changes for future ICANN Public Meetings have been circulated for further discussion. See: https://ccnso.icann.org/en/workinggroups/community-consultation-icann-public... Deadline for response 18 December 2020. The MPC chair has circulated ICANN’s proposed strategy to the ccTLD community. In addition, the MPC has scheduled webinars to solicit views of the community on the Strategy. The outcome of the community consultation and the views of the MPC itself will feed into a draft consolidated view of the ccNSO. Katrina shared the link to a google doc. Councillors are asked to review and to add potential edits or suggestions. https://icann.zoom.us/j/97242845516?pwd=RWNTV2RvczdmMHRXbktYWjc4V05EUT09 Doc contains 2 major sections: * Short term implications * Long term implications 9. Update ccNSO Review Letter from the ICANN Board Organizational Effectiveness Committee with questions on progress. https://www.icann.org/en/system/files/correspondence/doria-to-sataki-09dec20... Stephen: Odd tone of the letter. A bit hostile. Alejandra: came as a surprise, we explained things many times Jordan: strange tone. Asks questions that we already answered. Should we perhaps informally contact Avri? Not start working on it this year. In some cases too they are asking for information about resource planning etc, which is something they need to do, not us. Nick: they would like to have a fuller explanation of why we did not accept the recommendations 100%. Katrina: they are asking about progress. We can provide an update. No need to explain the recommendations that are for ICANNorg to implement. We will draft a response, to be reviewed by the Council. 10. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws See also the written update by Ai-Chin, circulated on the 17th to the council mailing list by Joke. The team met twice, last time was yesterday. Group reached consensus regarding some points. Original timeline had to be adjusted. Council will receive the proposed draft next week. Deadline for council is 19 Jan. Following community consultation, the Council is expected to adopt the draft by Mid-February. Bart ads that the DT has been very diligent. 11. Update ECA & CSC a. ECA Quiet time. More things coming in January/February timeframe b. CSC Continue to perform well. 12. Chair, Vice-Chairs, Councillors, RO’s and Secretariat Jordan mentioned that he will prepare the workshop write up mid-January 13. Update WGs a. SOPC New members recently added. Documents for comments are expected to be circulated shortly b. GRC Reviewed its work plan. Consolidate the guidelines. Rules of the ccNSO is a topic on their agenda c. MPC Webinars were held, discussed earlier today during the meeting. (icann public meeting strategy enhancements) Call for volunteers in Jan, combined with a webinar Call for presenters for March ccTLD News sessions will be published in January d. IGLC Call for volunteers in Jan, combined with a webinar 14. Update liaisons a. Update ALAC Liaison (written update circulated) b. Update GNSO Liaison (written update circulated) 15. Meetings Next Council Meetings: 21 January 2021 – 12:00 UTC 18 February 2021 – 20:00 UTC March 2021 (ICANN70 TBD) 22 April 2021 – 12:00 UTC 20 May 2021 – 18:00 UTC Council Workshop, date TBD Topics: o Roles and Responsibilities Councillors, including prep Chair and Vice-chair elections Councils o Workplan ccNSO 2021-2022 Any preferences for dates? 16. AOB None 17. Closure regular meeting To alll who celebrate: merry Christmas. Happy New Year, may it be better than 2021. Katrina wraps up the regular meeting and hand its over to Byron Holland to chair the extraordinary council meeting. She mentioned she will officially not take part in the next part of the meeting. Extraordinary Council meeting Board Seat 12 Nomination Process 2021 This meeting is no longer closed, and directly followed the regular Council meeting. Chair is Byron Holland. Staff to adjust the resolution, to note that the meeting is no longer closed. The chairship has been handed over from Katrina to Byron. Bart agreed to adjust the text, for circulation today. 1. Adoption Nomination Report Long process. 3 basic components * Adoption nomination report * Proposed Resolution Key issue: number ii (perceived conflict of interest) After much discussion and feedback from ICANN legal: Byron confirmed there is no conflict of interest for Souleymane, Alejandra and Pablo. Stephen: we never saw the question to ICANN legal. We only saw the response from icann legal. Byron is happy to share the question, for which you already saw the answer Jordan: point 2 has the right tone. However he suggests adding a few words: by virtue of them acting as nominators or seconders Bart: the original email sent to councillors (excl the 3) - text by Nigel - does not include any specifics. It was assumed this was the case, the fact that they nominated/seconded. Jordan agrees not leave the text as is. Anybody against? None Abstentions: none All in favour Move: Margarita Second: Pablo 2. Nomination Katrina Sataki Board for Seat 12 Javier: add the “a”. Then it becomes as “a” candidate. Against? None Abstain? None All in favour Congratulations to Katrina. Applause by all Move: Jordan Second: Stephen 3. Request GRC to develop Conflict of Interest Guidance Any questions/comments? None Stephen mentioned there is need for a mover / seconder Jordan supports the resolution Moved: Alejandra Seconded: Stephen Comment by Byron. 1 component to be highlighted. 2nd paragraph. The way this issue was handled was the result of a lack of detail. Situation we found ourselves in was unfortunate. Against? None Abstain? None All in favour Stephen: we need to go back to number 2 and 1. Who seconded and moved? Jordan: Agrees. due to sensitivity, we need to go back and move/second. Byron addressed the concerns and asked for movers/seconders for the 1st and 2nd resolution Biyi: Stephen has been a good process keeper Close meeting Move: Margarita Second: Pablo This meeting has been adjourned Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org