Dear Joke, Thank you for the report and all the work you have done on our behalf. Moreover, my gratitude to Stephen Deerhake, Dr. Lisse, and the entire team who worked on ccPDP3. Furthermore, I like to thank all the regional organizations (ROs) that celebrated webinars to share with their respective members all about ccPDP3 and those who participated in the election process. Kind regards, This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. On Thu, Jul 29, 2021 at 5:53 AM Joke Braeken via Ccnso-council < ccnso-council@icann.org> wrote:

Dear All,

The ccPDP3-retirement vote is now closed. This is to inform you about the results and to thank those who voted.

This vote was to determine whether the ccNSO membership supports the ccNSO Council's recommendation to adopt the proposed policy on the retirement of ccTLDs. Voting closed on Wednesday, 28 July 2021 (23:59 UTC).

*Election Results*

At the closure of the vote, 100 ccNSO members out of 172 (58 %) casted their votes:

Total Ballots Cast (including duplicates): 107 Ballots Counted (excluding duplicates): 100 Voters Who Haven't Voted: 72

94 voters supported the ccNSO Council's recommendation to adopt the proposed policy on the retirement of ccTLDs, and 6 voters did not support the recommendation.

*Next Steps*

A report on the voting will be sent to the Issue Manager. The report will be included in the Draft Board Report, which - after approval by the ccNSO Councill - will be submitted to the ICANN Board of Directors, as per Annex B, section 14 of the ICANN Bylaws <https://www.icann.org/resources/pages/governance/bylaws-en/#annexB>.

*FAQ*

*FAQ#1. **What **wa**s this vote about?*

To determine whether the ccNSO Community supports the proposed policy on the retirement of ccTLDs

*FAQ#2. **Who **was eligible to **vote?*

The ballots were sent to the e-mail address of the primary contacts of each ccNSO Member.

*FAQ#3. **When **did **the election close?*

The election is now closed. Voting ended 28 July 2021, at 23:59 UTC

*FAQ#4. **What is the policy about? *

1. *The trigger event for a ccTLD retirement process**. *The retirement process starts with the removal of a country code from the ISO3166-1 list of country names. For exceptionally reserved domain names, the trigger event is the fact that the ISO Maintenance Agency makes changes to the reserved 2-letter codes. For IDN ccTLDs, the trigger event will be identified under the ccNSO policy on the (de)selection of IDN ccTLD strings (ccPDP4).

Note:

· the trigger is the removal of a country code, not the country code Top Level Domain

· RFC1591: IANA (the IANA Functions Operator) is not in the business of determining what is and what is not a country. ISO has a process to determine this.

2. *Impact of the trigger event on the Root Zone Database**. *Once a country code is removed from the ISO3166-1 list, the ccTLD MUST be removed from the DNS rootzone database. The rationale for this is that the link between the ISO3166-list and the list of ccTLDs should be maintained. Also, the ISO Maintenance Agency should be able to assign a 2-letter code to a new Territory.

3. *ccTLD retirement process**. *Once there is a trigger event, the IANA Functions Operator sends a notice of retirement to the ccTLD Manager, with an invitation to discuss a retirement plan. The removal of the ccTLD from the root zone is foreseen to happen 5 years after the retirement notice. The ccTLD manager - together with PTI - can potentially agree to extend this deadline, with an additional 5 years.

*FAQ#5. **Does this policy apply to all ccTLDs? *

The policy is directed at ICANN, and is within scope of the ccNSO policy development process, as stated in Annex C of the ICANN Bylaws.

*FAQ#6. *

*Where can I read more? *

- To learn more about the election, the proposed policy on the retirement of ccTLDs, as well as ccNSO Council's Recommendation to adopt the proposed policy, go to https://ccnso.icann.org/en/announcements/announcement-06jul21-en.htm <https://urldefense.com/v3/__https:/ccnso.icann.org/en/announcements/announce...> - Annex B of the ICANN Bylaws <https://www.icann.org/resources/pages/governance/bylaws-en/#annexB> describes the process that governs the ccNSO policy development process. (PDP)

Many thanks to those who voted!

Best regards,

Joke Braeken

ccNSO Policy Advisor

joke.braeken@icann.org

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