NOTES | OMC | 23 June 2025 (14 UTC)
Welcome by Jenifer
2.
Admin matters
Any SOI updates? None
Bart: low turnout, apologies from Nicki
3.
Review of mentoring work ICANN83
a.
Meet and greet session : immediate feedback
Bart: Wednesday morning session
Jenifer: encouraging to see a full room, with many newcomers. Feels like a welcoming and supportive space for newcomers. Feel like continuing
to build this momentum
Wafa: agree. Exchange between newcomers and buddies was good too
I was in touch with 3 newcomers and will continue the engagement with them after the meeting. I interacted with them from day 1 onwards. I explained
to them what ccnso does, how they can engage, and find out their topics of interested. I guided them. Shared some docs. He promised to get back to me after having reviewed the docs
Gudrun: good session, many newcomers. I am Heidy’s buddy. We will have our first zoom meeting this Thursday. She already has sent me 3 questions,
which we will discuss.
Bart: any specific observations?
Jenifer: good energy in the room. I think it helped to break the ice
Gudrun: is there a link to the new buddy system? Some info about it
Claudia: i could create a shared doc with access to view. Just the names?
The general outline of the program is on the wiki
Joke: Link to the call for buddies:
https://ccnso.icann.org/en/announcements/announcement-22may25-en.htm
Might be good to add that to the wiki too?
Sami: good session. Publish info, good for newcomers.
Bart: also the the
OMC pre-ICANN83 Info Package
Bart: was the timing of the session right?
Claudia: earlier in the week would be better, to guide newcomers
Gudrun and Bart agree
Jenifer: I also think holding the meeting at the beginning of the week and in the morning works really well, people are fresh, focused, and it
helps set the tone for the days ahead.
Sami: first or second day of the meeting would help to encourage more engagement
Bart: surprised how many newcomers showed up. We hardly had any responses to the emails we sent. Any idea why the newcomers attended? Did you
promote the session?
Jenifer: i promoted the session to the fellows, before prague, and during the fellowship sessions in prague
Wafa: the fact that it was in the schedule helped a lot.
Sami: i talked to GAC reps. They said they have different people assigned to ccnso matters. The guy from Kuwait showed up
Gudrun: I did not speak to anybody about the session. Good it was on the schedule
Claudia: tour de table was a good way to match people. Made them feel more comfortable
Joke: agree with all what was said.
Would be good to know what newcomers themselves thought?
Also good idea to have a central source of info, to avoid it being a one-off. Useful also in case we need to do a review in future
Bart: when to do a survey and what to ask?
b.
How to get in touch with newcomers?
4.
Survey mentoring: what to ask?
Bart: relevant questions for the buddy, and for the newbee?
Surveymonkey
How many meetings with Heidy?
Gudrun: 3
Bart: after your final call with Heidy?
Gudrun: how many pairs?
Claudia: 8 pairs, including Laura and Jaijit
Bart: finalise the survey in 2 weeks. Do brainstorming today on the questions
>>> questions for newcomers
Wafa: how did they find the newcomer session. We should also ask what they went back with. Also, they could evaluate their buddies. Express their appreciation. Ask
if they join a WG, which session they enjoyed. Add a specific question regarding the program
Jenifer; did they feel welcome, supported? What was most valuable to them? Which communication channels did they use/prefer?
Sami: different phases, different questions
What did they learn about icann/ccnso?
Joke:
>>> questions for buddies
Jenifer: Was it clear what the buddy program entailed?
Bart: did you know, Gudrun?
Gudrun: not a clue.
Bart: even though you are a member of the group
Wafa: even if you miss out on a meeting, you can catch up on the mailing list
Action item #1
·
Joke to prepare a proposed survey prior to the 7 July meeting.
·
OMC reviews and agrees on final survey on 7 July at 14 UTC
·
Claudia circulates the survey to buddies and newcomers mid July (15/07/25)
·
OMC discusses the outcomes on 28 July at 14 UTC
Bart: Let's circulate the survey from 15 July afterwards. People have a week to respond. OMC evaluates in the results during the week of the 28th of july
5.
Next meetings:
a.
7 July 2025 14.00 UTC (Finalize survey)
b.
28 July 2025 14.00 UTC (review of mentoring program, next steps onboarding)
NEW! No meeting on 14 July
6.
AOB
None
7.
Adjourn
Thank you all