NOTES | OMC | 30 March 2026 at 14:00 UTC
ACTION ITEMS
Action item #1
Staff to check for potential OMC-relevant follow-up, from the final report of the FIN2 WG.
Action item #2
·
Staff to publish the final version of the Mentor/Mentee ToR
·
Staff to launch a Call for volunteers to join the selection committee on the OMC mailing list.
Action item #3
·
Staff to schedule April and May OMC meetings
NOTES
Prior to meeting start: Wafa referred to the second finance group final report and potential action for the newcomer or buddy program regarding
ccTLD financial contributions
Action item #1
Staff to check for potential OMC-relevant follow-up, from the final report of the FIN2 WG.
1. Welcome
Apologies by Bart
Welcome by Jenifer
2. Administrative matters
a.
SOI updates
Consult the
ccNSO
SOI Guideline [ccnso.icann.org]
Complete the SOI
template
[docs.google.com]
Check the ccNSO
Statements of Interest
Jenifer: any updates?
None
3. Review Meeting in Mumbai
Jenifer: apologies for being unable to attend in person. Grateful for Biyi to have taken over the informal newcomer session.
Nicky: low attendance.
Joke: only 1 newcomer joined, despite several newcomers attending the welcome session on Tuesday. Suggestion to make sure the invite to the session - during the
welcome session on Tuesday morning - is more explicit by Alejandra
Claudia: and an additional suggestion - as discussed with Bart - is to ask the newcomers to introduce themselves to staff, so we can convince them to join the informal
session on Wednesday morning
Group agrees with both measures
Jenifer: why don’t we organise a cocktail? Make it even less formal?
Wafa: what if you organise a cocktail, and no one shows up?
Jenifer: good point
Wafa: we can liaise with them during the coffee break. That is less formal.
Perhaps we need to change the format. Make it more fun, interactive
Joke: someone needs to pay for the cocktail. What about the funding? You would need a sponsor.
Regarding the proposal to make it more interactive. How? Any suggestions?
Wafa: we need to carefully choose questions. Make them learn about the ccNSO. We need to work on it. Let’s run a survey, on site. Ensure the newcomers answer the
survey on site. We wait for their feedback. Also let them self-select their buddy
Jenifer: allow them to quickly share. What do they hope to get out of the group?
Joke: We already ask people to introduce themselves and share their expectations. How will the survey-approach make a difference? Compared to what is already happening?
Secondly, if you allow newcomers to self-select buddies …. They are newcomers. How could they make that choice? Staff has insights on the buddies, and can match
newcomers and buddies.
Wafa: regarding how it makes a difference: record what they say, document it. We have access to all information.
Joke: but that prevents the session from being an informal one?
From the conversation, I see 2 issues:
Make sure it is clear what you wish to change, and why. Regarding the format, were there any concerns from newcomers and buddies so far regarding how the session
was shaped?
Jenifer: no concerns
Joke: we can give it some thoughts and discuss again at the next meeting. Let’s be clear first on what you try to achieve. The low attendance? Anything else?
4. Launch of Mentor / Mentee Program
a. ToR – ccNSO COP
Joke: The ToR has been approved by Council. Program is ready to be launched.
Note: “Tour de table” should be replaced with “Table of Contents”. Editorial fix.
Proposed Next steps
Wafa: creating the materials, is that the role of the selection committee? Or full OMC?
Jenifer: selection committee will report on progress to the full OMC
Action item #2
·
Staff to publish the final version of the Mentor/Mentee ToR
·
Staff to launch a Call for volunteers to join the selection committee on the OMC mailing list.
Sami: evaluation of the mentors? Is there a training for the mentors?
Joke: evaluation, even if not included in charter, is always a good idea. Continuous improvements, based on feedback. Measuring progress as well
Initial kick-off for mentors is a good idea. Ensure they are clear on expectations and next steps
Sami: yes, training the trainers. Like we do with UA
5. Frequency of meetings?
Claudia: proposal to meet on monthly basis
Group agrees
Claudia: 14 UTC?
Group agrees
6. AoB
none
7. Next Meetings
Action item #3
·
Staff to schedule April and May OMC meetings