NOTES & Results Menti poll | UAC | Wednesday, 4 September 2024 (14:00 UTC) Please find the notes below, and the results from the mentimeter poll enclosed. 1. Welcome Welcome by Chair Abdelmonem 2. Administrative matters Abdalmonem asks UAC members to join the meetings on time, to ensure all agenda items can be addressed during the time foreseen for the meeting a. SOI Updates Any SOI updates? none 1. Action items from previous meeting i.AI#1 (see agenda item 5). Completed UAC members to reflect on the purpose of a UAC survey ii.AI#2 (see agenda item 3) Completed Secretariat and UAC leadership team to include invite to participate in ccNSO UA activities in August edition ccNSO newsletter 3. Invite to ccTLDs to participate in ccNSO UA activities a. Article published in August edition ccNSO newsletter. Completed b. Targeted e-mail to IDN ccTLD managers sent on 29 August. Completed c. Council appointments following expressions of interest to join UAC as a member. Ongoing d. Secretariat to ask ROs and GSE team to spread the word. Ongoing Any questions or comments? None 4. Upcoming UAC webinar to promote call for proposals UA Day 2025<https://docs.google.com/document/d/1OwUPs75ifGQ56dxmSjWKzLod3vxAAiJ6WWYENnId...> a. Confirm proposed agenda i.Staff to invite contributors to the webinar, and organise a prep meeting, if needed Joke provides information regarding the proposed webinar. Abdalmomen: question to Seda. Seda: UA is not something we can do alone. joint efforts make a difference, on the implementation side. ccTLDs to promote UA adoption. good example in the industry. Share good practices. Invite ccTLDs to promote UA adoption with their stakeholders. Abdalmonem: important to each out to citizens in local languages. encourage ccTLDs 1. Next steps: Invite to join the webinar i.UAC leaders to send to ccNSO mailing list ii.Staff to publish on ccNSO website and social media accounts iii.UAC members to spread the word 5. UAC Survey a. Reminder about the process Joke: idea is to determine the scope first, before starting to prepare a survey. hence today’s brainstorming. 1. Brainstorming scope: mentimeter questions & discussion Note by Joke: notes below are in addition to the responses in the mentimeter poll. Those responses will be shared separately. 1. What specific information does UAC want to gather, via the survey? (free text answers) Understanding the landscape for ccTLDs? challenges and opportunities and how can UAC help ccTLDs to overcome those challenges? Cooperation with UASG. Testimonials from ccTLDs Joke: solution mode 2. Who is the target audience of the UAC survey? (free text answers) Seda: all ccTLDs. last time we targeted those ccTLDs that run both an ASCII ccTLD and an IDN ccTLDs. Joke: Egypt. who received survey? ASCII or IDN ccTLD manager? Seda: think both in that case Abdalmonem: this survey should not go to tech staff. rather to policy makers or analysts. Technical guys are the back-end. they are not the ones we should target. we should target the decision-makers Regina: i suggested it. it depends on the type of information. if we look at practical technical challenges, the tech staff is best positioned to comment. hope the survey will not be too surficial. hope we collect practical insights, and not just high level information. 3. How will UAC use the survey results? (free text answers) Abdalmonem: identify the challenges. Joke: what do you do then? Abdalmomen: for tech issues, we should cooperate with UASG for policy-related matters, speak with the decision makers and promote UA awareness Ao-Chin Lu: find the issues, and suggest a solution. awareness and info sharing is done by ICANN and other ROs. If UAC wants to be unique, you need to find a solution. cooperate with UASG. and email service providers, and find a solution change. 4. What are the potential challenges or limitations for UAC? (free text answers) Abdalmomen: maybe we risk sending the survey to the wrong person? also the lack of awareness about UA by the ccTLD might affect the number of responses. Joke: limited number of responses prevents UAC from having a complete picture Regina: do we have the survey as a one-off? or repeat in future? Joke: up to UAC to decide Regina: from our experience the landscape does not change much in one year time. Abdalmomen: another challenge is the timing of the survey. during the icann meeting. if ccTLD could respond during the meeting, that would be good. others can be contacted by GSE team Joke: survey would not be launched at ICANN 81 but afterwards. only heads up at icann 81 Abdalmomen: tech guy or policy guy? not good to have more answers. from the early beginning, we need to identify the audience Joke: DASC addressed this by making questions available offline. so people can consult colleagues Abdalmomen: make this clear when we send out the survey 5. What are the potential challenges or limitations for respondents? (free text answers) Abdalmomen: lack of awareness. not correct person to answer the survey. 1. Next steps Joke: we will share the results of this poll 6. AOB Qing Cai: sharing difficulties in development of IDNs. make open-ended questions. Abdalmomen: issues in working with IDNs Qing Cai: yes Abdalmomen: if I have technical challenges, i am at the early stages. we need to help those ccTLDs regarding EAI 7. Closure and next meetings 18 September 2024 (13:00 UTC) – webinar (60 min.) 18 September 2024 (14:15 UTC) – UAC meeting (60 min.) - cancelled Abdalmomen: let’s have only the webinar on the 18th, and the UAC meeting one week later Regina: or 2 weeks later. Joke: we will follow-up offline. Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org>