Dear All,

Please find below the notes & action items from today’s meeting. As a reminder, you are requested to provide your input on the proposed letter to external experts as well as the questions by Friday 2 February at the latest.

Best regards,

Marika

Notes & Action Items – new gTLD Auction Proceeds CCWG Meeting – 25 January 2018

These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw.

1. Roll call

• Attendance will be taken from Adobe Connect
• Please state your name when not speaking for transcription purposes and keep your phones and microphones when not speaking

2. Welcome / DOI & SOI Updates

• Attendance for today's meeting is limited, please reach out to colleagues and encourage partipation
• Remember to update your SOI / DOIs

3. Review of proposed outreach letter to external experts

• Input has been provided that the intro should be clarified.
• Consider having a straightforward email and attach the letter as an email.
• Explain further in the intro who ICANN is and for what funds are used. Consider having a first paragraph explaining ICANN, then auction proceeds, followed with what we are asking for.
• Consider including footnote that would further explain some of the concepts. Reduce letter to 1 page / 1,5 page.
• Consider rephrasing COI as the current way it is phrased may deter people from responding.
• Provide an indication of how much time is needed to respond to the letter.
• Consider whether specific amount needs to be mentioned or whether there should be a more general reference.
• Consider moving some of the info into annexes to keep the letter short.
• Consider introducing COI concept early on.
• Need to think what would it take to be receptive.
• Consider cover email introduction to find the right person. Those that made recommendations should reach out to the experts that they identified.
• Who should sign the letter? Letter comes from working group, not Board or ICANN Org.
• An explanation of the leadership of the group and its composition should be included in the letter to give some credibility to our purpose.

Action item #1: WG to provide input by Friday 2 February at the latest.

Action items #2: Rewrite introduction, restate objective, COI more upfront, review tone of the letter, shorten letter (consider moving additional info into footnotes or annexes)

4. Review of proposed questions for external experts (an updated version will be circulated prior to the meeting)

• Updated version was circulated - everyone encouraged to review this latest version which aims to address comments that were submitted.
• Reference to audit - what type of audit needs to be clarified. Note that a limited audit is done in an ICANN context. Possibly include it as a footnote. Xavier to suggest language to address this issue.
• Description of mechanism #2 - consider broadening description and include other types of organizations. Consider focusing the description - partner to run grant making process is what is being considered. Charitable organization may be too broad. Focus on grant-making. CCWG to review and provide feedback.  Sam to suggest language to address this point.
• Need to understand motivation of people providing responses to these questions. Are we asking for specific input or general guidance? Review how question can be reframed so that motivation is clear.

Action item #3: CCWG to review latest version by by Friday 2 February at the latest.

5. Confirm next meeting: 8 February at 14.00 UTC

Marika Konings

Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) 

Email: marika.konings@icann.org

Follow the GNSO via Twitter @ICANN_GNSO

Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.