Hello, On behalf of the RrSG, I requested some additional information on the budget in relation to the Short Term Options to Adjust the Timeline for Specific Reviews. As noted by Larisa below, the response may be useful for other ICANN Community members. Kind regards, Zoe Bonython RrSG Secretariat Begin forwarded message:

From: "Larisa B. Gurnick" <larisa.gurnick@icann.org> Subject: RE: [Ext] Enquiry for response to Short-Term Options to Adjust the Timeline for Specific Reviews Date: 12 June 2018 21:31:04 BST To: Zoe Bonython <secretariat@icannregistrars.org> Cc: Charla Shambley <charla.shambley@icann.org>

Hello Zoe,

Thank you for your email requesting further details on the FY19 ATRT3 budget and the Reviews budget in general. To make this information accessible to others who may have similar questions, would you please consider having the questions and the response posted to the public comment. If you agree that this would be useful, then you can forward this email exchange to comments-specific-reviews-short-term-timeline-14may18@icann.org.

In response to your question, "How much of budget do the Specific Review teams actually have control over?”, it may be helpful to understand ICANN’s approach to budgets for specific reviews. Review Team budgets developed for specific reviews that were expected to start their work in FY18 consisted of an envelope of approximately $690,000 to cover the work of the review team from start to finish, regardless of the fiscal year - consisting of:

Travel & Catering: $340,000 Professional Services – Review Team component: $200,000 Professional Services – Contractors engaged by ICANN org to support RT work: $150,000

This envelope was calculated based on past experience and available information at the time. Travel & Catering assumption was based on 21 Review Team members (the maximum number according to the Bylaws). Once the Review Team is formed, and as they develop their scope of work and work plans, the leadership of the Review Team will then work with ICANN organization to document their specific needs (for face-to-face meetings and professional services). To support the Review Team’s budgetary considerations and decisions, it is typical to have the leadership of the Review Team work with ICANN’s project/operations liaisons and Finance liaisons - to address project planning, cost management, and tracking and reporting.

As part of ICANN’s commitment to transparency, Fact Sheets are assembled on a quarterly basis and posted on the Specific Review’s wiki pages. The Fact Sheet contains a section for financial resources (Section II) which includes the budget as well as actual expenses and projected committed expenses. For ease of reference, here are links to the Fact Sheet wiki pages: CCT: https://community.icann.org/display/CCT/Fact+Sheet RDS-WHOIS2: https://community.icann.org/display/WHO/Fact+Sheet SSR2: https://community.icann.org/display/SSR/Fact+Sheet

In response to your question, "How the '$ Savings in FY19' noted in the table on page 8/9 were calculated", please note the savings assumptions for each of the three ATRT3 options, supplemented by more general information (note above) on how specific review budgets are developed and refined:

ATRT3 Option A (No Change): Since there are no anticipated changes to the workplan or travel assumptions, the FY19 budget will not change. Therefore, no cost savings will be observed during the course of the review.

ATRT3 Option B (Limit Review to Implementation of Prior Recommendations): assumes a $250,000 cost savings in FY19. This is further explained in footnote 3 on page 8: "Based on adherence to scope limitations and assumption that expert resources will not need to be identified (pursuant to Section 4.6(a)(iv)) because of the limited scope".

ATRT3 Option C (Commence RT work upon Board action on CCWG-WS2 recommendations): assumes a $320,000 cost savings in FY19. This is further explained in footnote 5 on page 9 that if the work of the Review Team was to start no later than 30 June 2019 and conclude within twelve months as prescribed by the Bylaws, that a limited number of face-to-face meetings would occur in FY19.

Thank you for your interest in Specific Reviews. The ICANN organization looks forward to your input into the public comment on short-term options to adjust the timeline for Specific Reviews. And of course, please reach out if you need additional information or clarification.

Regards,

Larisa

Larisa B. Gurnick Vice President Multistakeholder Strategy and Strategic Initiatives ICANN larisa.gurnick@icann.org Skype: larisa.gurnick 1-310-383-8995

-----Original Message----- From: Zoe Bonython [mailto:secretariat@icannregistrars.org] Sent: Monday, June 11, 2018 8:45 AM To: Larisa B. Gurnick <larisa.gurnick@icann.org> Subject: [Ext] Enquiry for response to Short-Term Options to Adjust the Timeline for Specific Reviews

Hi Larisa,

To assist with putting together the RrSG’s response to the Short-Term Options to Adjust the Timeline for Specific Reviews, I would much appreciate if you could provide details on:

1) How the '$ Savings in FY19' noted in the table on page 8/9 were calculated 2) How much of budget do the Specific Review teams actually have control over

Thanks in advance!

Kind regards,

Zoe Bonython RrSG Secretariat