Dear Community Members and Leaders,

This e-mail marks the launch of the FY17 SO-AC Community Additional Budget Request process. As you know, this process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget. The timeline and deliverables for the process are as follows:

Task

Start

End

Kick off and Submission period

12/15/2015

2/15/2016

Preliminary review of requests by ICANN staff

2/16/2016

3/4/2016

SO/AC consultations at ICANN 55 (by request, during Constituents' Day)

3/5/2016

3/10/2016

Final assessments and recommendations by ICANN staff

3/15/2015

3/31/2015

ICANN Board review and approval at April Board meeting

4/1/2015

TBD

What is new to the process

•     As a result of your feedback, in addition to telephonic contacts that can be arranged at any time, Finance staff will also provide in-person consultation opportunities to participating SOs and ACs at the ICANN Public Meeting in Marrakech. During Stakeholder and Constituents' Day at ICANN55, communities who have submitted requests can call on staff to come to their meetings and discuss their proposals in detail. If you would like to participate in this new step, please notify staff at controller@icann.org<mailto:controller@icann.org> by the request submission deadline, 15 February 2016.

•     The Principles that govern ICANN's request assessment work have been updated to reflect feedback from community and staff (see attached).

•     As a part of continued efforts to improve this process, ICANN has worked to identify previous budget resources (pilot projects, etc.) that can be transferred to the recurring/core ICANN budget. This year the Community Regional Outreach Pilot Project (CROPP) and some IT related projects associated with video streaming technology have achieved that status. As a result, requests for funding for these activities do not require a request form to be submitted for FY17. Details on how these types of activities will be implemented are forthcoming. If you have questions about any potential requests that your community is developing, please contact us controller@icann.org<mailto:controller@icann.org>.

Action items

In preparation for the submission, please review the following documents attached:

•     FY17 Community Special Budget requests process description and timeline

•     Principles that govern ICANN's request assessment work

•     FY17 template request form

Reminder: The due date to submit requests is 15 February 2016.

Please e-mail any questions you may have directly to me or to controller@icann.org<mailto:controller@icann.org> and be sure to check the Finance Community Wiki<https://community.icann.org/pages/viewpage.action?pageId=44958870> for updates.

We look forward to working with you all again on this effort for FY17!

Regards, Taryn

Taryn Presley Sr. Manager, Financial Planning and Analysis

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