Thanks for circulating this, and thanks to colleagues for the comments so far. I wanted to add a couple:

Improvement #3

I agree with Anne that this looks solid and attainable, and I’m not opposing the proposal of effectively trialling this with the IGO Curative Rights, but I am a little concerned that this may just be another step that builds-in delay. If I understand correctly, the final report on IGO Curative Rights was adopted by Council in June, sent to the Board in July, followed by an invitation meet, but that as at late October this meeting has not actually taken place or been scheduled, is that correct? Adding in steps which then generate scheduling delays does not seem like an improvement to the process.

Improvement #9

Without wishing to overly complicate things, I do think the wider community should be offered some opportunity to provide feedback on the two ODPs to date. I don’t think this necessarily needs to be a community survey, it could be as simple as a call for input to run alongside the more formal feedback being sought from the liaisons and Council small teams. I am participating in the Prioritization Framework exercise at present, and the existence of an ODP has a clear impact on that process in terms of what is considered to be eligible to be prioritised (recommendations must have been board-approved). Community feedback from other work efforts which are affected by the ODP process needs to be captured.

Thanks

Susan

Susan Payne
Head of Legal Policy
Com Laude
T +44 (0) 20 7421 8250
Ext 255

From: council <council-bounces@gnso.icann.org> On Behalf Of Marika Konings via council
Sent: 25 October 2022 11:10
To: Demetriou, Samantha <sdemetriou@verisign.com>; Ashley Heineman <aheineman@godaddy.com>; Johan Helsingius <julf@Julf.com>; M Cole <MCole@perkinscoie.com>; Lori Schulman <lschulman@inta.org>; wuknoben@gmail.com; Benjamin Akinmoyeje <benakin@gmail.com>; Raoul Plommer <plommer@gmail.com>; council@gnso.icann.org
Cc: Andrea Glandon <andrea.glandon@icann.org>; Brenda Brewer <brenda.brewer@icann.org>
Subject: [council] GNSO Council & SC/G Chairs call: PDP Improvements & Next Steps Standing Committee on SCBO

Sent on behalf of Sebastien Ducos

****************

Dear All,

Based on the survey results and the subsequent discussion during the ICANN75 session, the Council leadership team is recommending moving forward with the following PDP Improvements as outlined in the table below. Please note that the proposed next steps represent an incremental step – once this step has been implemented, there will be another opportunity for the GNSO community to consider how to proceed.

For the upcoming meeting, Council leadership suggests focusing on those next steps that Council or SG/C Chairs do not support so we can focus on those during the meeting and start moving forward with items that do not raise any concerns. As such, please flag in advance of the meeting which items you would like to discuss further.

As a reminder, the meeting is scheduled for Wednesday 25 October at 19.00 UTC. The first half of the meeting will be dedicated to the PDP Improvements discussion, the second half will focus on the next steps concerning the Standing Committee on ICANN Budget and Operations (SCBO).

On behalf of Council leadership,

Sebastien

Improvement	Next Step	Who is responsible for next step
#1 - Enable a process during the PDP to share relevant information and analysis on potential impacts to existing policies, to support consideration by PDP working groups (define this process as part of the GDS liaison role)	Council to review Guidelines for GDS Liaisons to PDPs and determine whether anything further is needed to consider this improvement complete	GNSO Council
#2 - The Council should consider sharing with the ICANN Board when certain items are expected to move from Council to Board to facilitate advance planning by the ICANN Board	Derive from the project list and ADR items expected to be delivered to the ICANN Board in the coming year. In combination with sharing its SPS report, the Council communicates to the Board which items are expected to be forwarded to the ICANN Board for its consideration during that year to allow the ICANN Board to anticipate as part of its planning when it may need to consider GNSO policy recommendations.	GNSO Staff Support Team GNSO Council
#3 - Following adoption of a PDP Final Report by the GNSO Council, schedule a meeting with the ICANN Board to allow the GNSO Council, with the assistance of the PDP Chair(s), to present the Final Report and recommendations to the ICANN Board and allow for Q & A.	An invitation has been sent to the ICANN Board to provide a briefing on the IGO Curative Rights EPDP recommendations. Proposed presentation / slides are to be shared in advance of the meeting with the Board to ensure that it is a neutral representation of the results and does not interfere with independent review. Following meeting, debrief with Council & GNSO appointed Board members to determine if this was helpful and/or whether it should be continued	Council & GNSO Appointed Board members
#4 - Add to the charter template a general or specific provision / question regarding consideration of impact on existing consensus policies	Staff support team to create for Council review proposed addition for charter template that would highlight the expectation that a PDP WG is to consider the impact of its recommendation on existing consensus policies. Review proposed addition (note, the template can always be modified as needed to ensure that it is fit for purpose, including calling out specific existing policies that should be factored in)	GNSO Staff Support Team GNSO Council
#5 - Include in the Final Report template a section to address any direct or indirect implications for existing policies, to support full consideration by the PDP working groups and the GNSO Council. This may include implementation guidance where appropriate.	Staff support team to include in the Final Report template a section to address any direct or indirect implications for existing Policies. Inclusion of this section by a PDP Team will be linked to any charter requirement in this regard. Review proposed addition to Final Report template	Staff Support Team GNSO Council
#6 - Consider if/how the role of the Board liaison of a PDP can contribute to more effective communication. This could, for example, be done by communicating clearly at the outset of a PDP the expected role of the Board liaison.	Include link to Board Liaison guidelines in charter template so that if Board liaison is included as part of the charter, the role and expectations can be considered in the context of the review of the charter Review proposed update to charter template	GNSO Staff Support Team GNSO Council
#7 - Update CPIF to note that as part of implementing a new policy, ICANN org and the IRT review updates to other policies and incorporate as part of the implementation plan	Requests GDS to provide an indication of possible timing & consultation of such updates to the CPIF (note, last round of updates were made in 2018 and involved consultation with the GNSO Council / community – the communication should confirm that the expectation is that the same approach would be used).	Council Leadership
#8 - Review of Policy & Implementation Recommendations	Provide further detail on what a policy status review (PSR) would be expected to cover and confirm that a PSR does not mean that a review is initiated but it allows Council to consider whether or not a review is appropriate, and what should be considered as part of a review, if initiated. Review PSR details and decide if/how to proceed.	GNSO Staff Support GNSO Council
#9 – Review of the Operational Design Phase	Develop straightforward survey that can be used to solicit input from the GNSO Council liaison to the SSAD ODP as well as the small team that was tasked to review the ODP to document its findings so that these can be shared when the review takes place after the second ODP completes. Review proposed survey. Notify the Council Liaison to the SubPro ODP that there will be the expectation to provide input on the experience with the ODP so that he can prepare and document his findings accordingly.	GNSO Staff Support Team GNSO Council Council Leadership

Improvement

Next Step

Who is responsible for next step

#1 - Enable a process during the PDP to share relevant information and analysis on potential impacts to existing policies, to support consideration by PDP working groups (define this process as part of the GDS liaison role)

Council to review Guidelines for GDS Liaisons to PDPs and determine whether anything further is needed to consider this improvement complete

GNSO Council

#2 - The Council should consider sharing with the ICANN Board when certain items are expected to move from Council to Board to facilitate advance planning by the ICANN Board

Derive from the project list and ADR items expected to be delivered to the ICANN Board in the coming year.

In combination with sharing its SPS report, the Council communicates to the Board which items are expected to be forwarded to the ICANN Board for its consideration during that year to allow the ICANN Board to anticipate as part of its planning when it may need to consider GNSO policy recommendations.

GNSO Staff Support Team

GNSO Council

#3 - Following adoption of a PDP Final Report by the GNSO Council, schedule a

meeting with the ICANN Board to allow the GNSO Council, with the assistance of the PDP Chair(s), to present the Final Report and recommendations to the ICANN Board and allow for Q & A.

An invitation has been sent to the ICANN Board to provide a briefing on the IGO Curative Rights EPDP recommendations. Proposed presentation / slides are to be shared in advance of the meeting with the Board to ensure that it is a neutral representation of the results and does not interfere with independent review.

Following meeting, debrief with Council & GNSO appointed Board members to determine if this was helpful and/or whether it should be continued

Council & GNSO Appointed Board members

#4 - Add to the charter template a general or

specific provision / question regarding consideration of impact on existing

consensus policies

Staff support team to create for Council review proposed addition for charter template that would highlight the expectation that a PDP WG is to consider the impact of its recommendation on existing

consensus policies.

Review proposed addition (note, the template can always be modified as needed to ensure that it is fit for purpose,

including calling out specific existing policies that should be factored in)

GNSO Staff Support Team

GNSO Council

#5 - Include in the Final Report template a section to address any direct or indirect implications for existing policies, to support full consideration by the PDP working groups and the GNSO Council. This may include

implementation guidance where appropriate.

Staff support team to include in the Final Report template a section to address any direct or indirect implications for existing

Policies. Inclusion of this section by a PDP Team will be linked to any charter requirement in this regard.

Review proposed addition to Final Report template

Staff Support Team

GNSO Council

#6 - Consider if/how the role of the Board liaison of a PDP can contribute to more

effective communication. This could, for example, be done by communicating clearly at the outset of a PDP the expected role of the Board liaison.

Include link to Board Liaison guidelines in charter template so that if Board liaison is included as part of the charter, the role and expectations can be considered in the context of the review of the charter

Review proposed update to charter template

GNSO Staff Support Team

GNSO Council

#7 - Update CPIF to note that as part of implementing a new policy, ICANN org and the IRT review updates to other policies and incorporate as part of the implementation plan

Requests GDS to provide an indication of possible timing & consultation of such updates to the CPIF (note, last round of

updates were made in 2018 and involved consultation with the GNSO Council / community – the communication should confirm that the expectation is that the same approach would be used).

Council Leadership

#8 - Review of Policy & Implementation Recommendations

Provide further detail on what a policy status review (PSR) would be expected to cover and confirm that a PSR does not mean that a review is initiated but it allows Council to consider whether or not a review is appropriate, and what should be considered as part of a review, if initiated.

Review PSR details and decide if/how to proceed.

GNSO Staff Support

GNSO Council

#9 – Review of the Operational Design Phase

Develop straightforward survey that can be used to solicit input from the GNSO Council liaison to the SSAD ODP as well as the small team that was tasked to review the ODP to document its findings so that these can be shared when the review takes place after the second ODP completes.

Review proposed survey.

Notify the Council Liaison to the SubPro ODP that there will be the expectation to provide input on the experience with the ODP so that he can prepare and document his findings accordingly.

GNSO Staff Support Team

GNSO Council

Council Leadership