17 March 2005

Proposed agenda and related documents

List of attendees:
Philip Sheppard - Commercial & Business Users C. - absent - apologies, proxy to Grant Forsyth/Marilyn Cade
Marilyn Cade - Commercial & Business Users C.
Grant Forsyth - Commercial & Business Users C. - absent - apologies, proxy to Marilyn Cade
Greg Ruth - ISCPC
Antonio Harris - ISCPC
Tony Holmes - ISCPC
Thomas Keller- Registrars - absent
Ross Rader - Registrars
Bruce Tonkin - Registrars
Ken Stubbs - gTLD registries
Philip Colebrook - gTLD registries
Cary Karp - gTLD registries
Lucy Nichols - Intellectual Property Interests C
Niklas Lagergren - Intellectual Property Interests C - absent - apologies - proxy to Lucy Nichols/Kiyoshi Tsuru
Kiyoshi Tsuru - Intellectual Property Interests C. - absent
Robin Gross - Non Commercial Users C.
Marc Schneiders - Non Commercial Users C.
Carlos Afonso - Non Commercial Users C. - absent - apologies - proxy to Marc Schneiders
Alick Wilson - proxy to Maureen Cubberly if necessary
Maureen Cubberley

15 Council Members

ICANN Staff
Paul Verhoef - Vice President, Policy Development Support
Kurt Pritz - Vice President, Business Operations
Olof Nordling - Manager of Policy Development Coordination
Glen de Saint G�ry - GNSO Secretariat

GNSO Council Liaisons
Bret Fausett - ALAC Liaison
Suzanne Sene - GAC Liaison

Michael Palage - ICANN Board member - observer
Jordyn Buchanan - Co - chair Whois task force

MP3 Recording:

Quorum present at 20:09

Bruce Tonkin chaired this teleconference.

Item 1: Approval of Agenda

Item 2: Approval of the
Minutes of 17 February 2005

Ken Stubbs moved the adoption of the Minutes of 17 February 2005

The motion carried unanimously

Decision 1: The minutes of 17 February 2005 were adopted

Item 3: Progress report on Election for ICANN Board seat #14 (currently held by Michael Palage)

Glen de Saint Géry gave a summary of the nominations. Nominations closed on March 11, 2005, there was one nomination by Tom Keller for Michael Palage, seconded by Cary Karp and Robin Gross. The email voting instructions have been sent out.
Bruce Tonkin referred to an e-mail to the Council from Maureen Cubberly regarding a potential candidate that had requested an extension in the nomination period. An email response from Lucy Nichols on the Council list stated that notice had been given to the ICANN community on the timelines for nominations, and the nomination process should only be re-opened under exceptional circumstances.
The Council did not consider this particular request as an exceptional circumstance, and there was no motion put forward to vary the nomination process. Other Councillors had expressed on the mailing list an interest in conducting the vote for this accruing during the meeting. Councillors that were absent did not have the opportunity to provide voting instructions to their proxys. Thus the Council decided to proceed with the elections as notified by the GNSO Secretariat. The email voting process was opened on 17 March at 00:00 and was due to close on 31 March 2005.
Bruce Tonkin invited Michael Palage to make a statement and be available to answer any questions on his candidacy.
Michael Palage referred to his conflict of interest and candidate statement and added that he had been involved in the ICANN process since its inception. He considered the strategic plan of paramount importance in the short term. ICANN had developed from an 8 million dollar to a 16 million dollar organization and needed to work with the community for it to be supportive of the organization engaging in new endeavours. He applauded the Amsterdam initiative as being a catalyst in engaging in important discussions on the topic.
Bruce Tonkin commented that the first iteration of the Strategic plan process was presented to public in late 2004 and looking at the process to evolve that plan in coming years, asked Michael what process elements would be important to get sufficient stakeholder buy in.

Michael Palage responded that the plan needed to be in keeping with the bottom-up, open transparent policies that are the foundations of ICANN. He considered an important outcome of the Amsterdam consultation was the idea of segregating the strategic plan from the operational plan and following the proposed timelines. A series of checks and balances were needed and he quoted the current registrar contracts in place with the gTLDs where there were mechanisms for registrars to decide how they would be invoiced for ICANN fees and the approval process that required those registrars paying at least 66% of the fees to approve. He felt that not only should providers have some control over the budget the but there should be a broader consultation process.
There were no further questions.
Bruce Tonkin thanked Michael Palage for his statements and taking the time to address the Council.

Item 4: Update on WHOIS task force
Jordyn Buchanan reported that since the last Council call on 17 February 2005 the Whois task force 1/2 had had one call, and task force 1/2 combined with the Whois task force 3 had had 2 calls. As part of data gathering there were six presenters on an open combined task force call, 3 registrars who offered privacy services to registrants and 3 registries .ca .name and .de which provided or planned to provide differentiated access to Whois data.
There was a call with 7 members of the ICANN staff and the combined task forces to discuss the concern that staff expressed on going forward with the task force recommendation 2 . Good progress was made in developing an understanding of staff concerns and how to move forward.
Staff was developing a report on all the work undertaken by the Whois task forces.
It was planned to pick up on the accuracy topic.
The combined task forces planned to have a meeting with the GNSO Council members in Mar del Plata on Sunday 3 April 2005.

Item 5: Planning for ICANN meetings in Mar Del Plata
- meeting with GAC gTLD working group - 9:00 - 10:00
- GNSO operational and strategic planning
- input to ICANN public forums on strategic plan
- GNSO public forum
- Joint GNSO Council/WHOIS task force meeting

Bruce Tonkin reported that the specifically GNSO orientated meetings would be:
Sunday 3 April
- meeting with GAC gTLD working group - 9:00 - 10:00
- GNSO operational and strategic planning

Monday 4 April
It was suggested that the GNSO Breakfast with the Board be arranged with multiple round tables or a single horseshoe table, rather than a single long table to make it easier to converse with ICANN Board members.

Wednesday 6
GNSO Public Forum 8:30 - 10:00
GNSO Council 10:00 - 12:00

Deleted Names workshop proposed but no timeslot.

Tony Harris suggested that the secretariat should liaise with him on the Mar del Plata arrangements.
Bruce Tonkin encouraged Council members to arrive in time for the Sunday meetings to prepare for the different meetings.
Marilyn Cade suggested that in future there should be a liaison from the GNSO Council with ICANN staff to plan the meeting schedules.


Item 6: Update from ICANN staff on new appointments (introduce Olof Nordling)
Paul Verhoef introduced Olof Nordling, a Swedish national, appointed as manager of Policy Development Coordination who would be spending time on the new gTLD policy , in parallel getting acquainted with the ccNSO, Addressing Supporting Organization (ASO) and Government Advisory Committee issues
Olof Nordling gave a short resume of his background, stating that immediately before starting with ICANN, he was Head of the TeliaSonera, the Swedish/Finnish Telecommunications group�s Brussels office, where he was responsible for relations to the EU institutions for Telecommunications policy matters. Prior positions were Counsellor and Head of the Science and Technology office at the Swedish Embassy in Paris, Deputy Trade Commissioner for Sweden based in Los Angeles, Systems Analyst for Honeywell Bull in Paris and he started out as a patent attorney in Sweden after his M.Sc. from the Royal Institute of Technology in Sweden.

Item 6: Any other business

1. Proposed change to the ICANN bylaws on the number of constituency representatives
Paul Verhoef reported that the Board submission regarding the proposed change to the ICANN bylaws to support the three versus two representatives per constituency on the GNSO Council would be published for public comment and was scheduled to be on the Board agenda in Mar del Plata

2. Strategic Plan
Kurt Pritz reported on the developments in the Strategic Plan from the staff perspective . Dr. Twomey and Barbara Roseman were working in cooperation with Patrick Sharry on transforming the input from the Amsterdam Consultation and other input received into an amended and final version of the Strategic Plan. This plan will be published before the Mar del Plata meetings.
The scheduled open meetings would have dial in facilities.
Kurt Pritz mentioned the detail that has been added on the ICANN website with regard to the three Strategic Plan meetings:

1. Public Discussion to Provide Input into the ICANN Operational Plan and Budget for July 2005 to June 2006
17:00 � 19:00, Monday, 4 April 2005
2. Public Discussion on Revised draft of ICANN Strategic Plan
16:30 � 18:30, Tuesday, 5 April 2005
3.Public Discussion on Development of Process of Consultation for Ongoing Strategic and Operational Planning Cycles
16:30 � 18:00, Monday, 4 April 2005

3. Susanne Sene commented that the GNSO Council and GAC meetings facilitated a regular routine method of exchanging views and information. Although the format was not settled, it was useful for the GAC to hear directly from the GNSO community what the issues were and what input was being sought from the GAC.

4. WISIS workshop on Tuesday afternoon 5 April from 13:00 to 16:00

Bruce Tonkin declared the GNSO meeting closed and thanked everybody for participating.
The meeting ended: 21:40 UTC.