From: Marika Konings To: "gnso-pednr-dt@icann.org" Sender: "owner-gnso-pednr-dt@icann.org" Content-Class: urn:content-classes:message Date: Thu, 12 Mar 2009 06:34:12 -0700 Subject: [gnso-pednr-dt] Results of Deletion and Renewal Consensus Policy Audit by ICANN Compliance Department Thread-Topic: [gnso-pednr-dt] Results of Deletion and Renewal Consensus Policy Audit by ICANN Compliance Department Thread-Index: AcmjFzqh28wtUAngEUCfRscpoynR/g== Message-ID: X-MS-Has-Attach: X-MS-TNEF-Correlator: Content-Type: multipart/alternative; boundary="_000_C5DECDE430E2marikakoningsicannorg_" MIME-Version: 1.0 --_000_C5DECDE430E2marikakoningsicannorg_ Content-Type: text/plain; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Dear All, For your information, ICANN=92s compliance team recently carried out a dele= tion and renewal consensus policy audit in relation to the Expired Domain D= eletion Consensus Policy, which closely relates to some of the issues raise= d in the context of the Post-Expiration Domain Name Recovery Issues Report.= You will find the relevant section of the Contractual Compliance semi-annu= al report below. The complete version of the report can be found here: http= ://www.icann.org/en/compliance/reports/contractual-compliance-report-27feb0= 9-en.pdf. I have been informed by our compliance team that follow-up audit activity i= s being carried out as a result of the non-compliance identified. As a resu= lt of this follow-up, the compliance team estimates that the number of non-= compliant registrars is about 30-40% less today then when the report was pu= blished. With best regards, Marika =3D=3D=3D=3D=3D=3D=3D=3D=3D >From Contractual Compliance Semi-Annual Report February 2009 4.5 Deletion and Renewal Consensus Policy Audit 4.5.1 Executive Summary ICANN's agreements with accredited registrars and gTLD registry operators r= equire that they comply with various specifically stated procedures and consensus policies. Pertine= nt language from the policy follows. The expired domain deletion policy states that, =93At the conclusion of the= registration period, failure by or on behalf of the Registered Name Holder to consent that the registration= be renewed within the time specified in a second notice or reminder shall, in the absence of exte= nuating circumstances, result in cancellation of the registration by the end of the auto-renew grace peri= od (although Registrar may choose to cancel the name earlier). Among other requirements, the registrar= must provide notice to each new registrant describing the details of their deletion and auto-renew= al policy including the expected time at which a non-renewed domain name would be deleted relative = to the domain=92s expiration date, or a date range not to exceed ten days in length. If a reg= istrar makes any material changes to its deletion policy during the period of the registration agreem= ent, it must make at least the same effort to inform the registrant of the changes as it would to inform t= he registrant of other material changes to the registration agreement.=94 4.5.2 Audit Objective =95 To protect the registrants by ensuring they are provided notice of the = expired name practices of the registrar with whom they have registered their domain name. =95 The primary objective of the audit was to determine which registrars ac= tively sponsoring domains have a statement addressing their Deletion and Renewal Consensus Po= licy posted on their website. 4.5.3 Methodology ICANN=92s Contractual Compliance staff developed a list of all ICANN-accred= ited registrars that were actively registering domain names. For each registrar listed, ICANN staff e= xamined their website to examine where, if at all, the Deletion and Removal Policy was made availabl= e to current and potential registrants. 4.5.4 Findings A majority of ICANN-accredited registrars provide a notice on the Deletion = and Removal Policy to registrants on their website. Table 4-6 provides a brief summary: 4.5.5 Observations Over 82% of ICANN-accredited registrars actively selling domain names have = information posted on their websites that explains what happens if registrants fail to renew thei= r domain registration after a specified amount of time. In most cases, this information was found in the = legal notices section or the registration agreement documents posted on registrars=92 websites. Figure 4= -6 contains the text posted by a registrar. Figure 4-6 Sample Text for Deletion and Renewal Consensus Policy 4.5.6 Follow-up Actions ICANN sent notices to registrars that did not appear to have a statement di= sclosing their Deletion and Removal Policy posted on their website allowing them to clarify the reasons= for this and providing them five business days to post this information. In the next few weeks, st= aff will perform a review of the websites of those registrars to verify that the information is posted. --_000_C5DECDE430E2marikakoningsicannorg_ Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Results of Deletion and Renewal Consensus Policy Audit by ICANN Comp= liance Department Dear All,

For your information, ICANN=92s compliance team recently carried out a dele= tion and renewal consensus policy audit in relation to the Expired Domain D= eletion Consensus Policy, which closely relates to some of the issues raise= d in the context of the Post-Expiration Domain Name Recovery Issues Report.= You will find the relevant section of the Contractual Compliance semi-annu= al report below. The complete version of the report can be found here: http://www.icann.org/en/com= pliance/reports/contractual-compliance-report-27feb09-en.pdf= .

I have been informed by our compliance team that follow-up audit activity i= s being carried out as a result of the non-compliance identified. As a resu= lt of this follow-up, the compliance team estimates that the number of non-= compliant registrars is about 30-40% less today then when the report was pu= blished.

With best regards,

Marika

=3D=3D=3D=3D=3D=3D=3D=3D=3D

>From Contractual Compliance Semi-Annual Report
February 2009  
4.5 Deletion and Renewal Consensus Policy Audit

4.5.1 Executive Summary

ICANN's agreements with accredited registrars and gTLD registry operators r= equire that they comply
with various specifically stated procedures and consensus policies. Pertine= nt language from the policy
follows.

The expired domain deletion policy states that, =93At the conclusion of the= registration period, failure by
or on behalf of the Registered Name Holder to consent that the registration= be renewed within the
time specified in a second notice or reminder shall, in the absence of exte= nuating circumstances, result
in cancellation of the registration by the end of the auto-renew grace peri= od (although Registrar may
choose to cancel the name earlier). Among other requirements, the registrar= must provide notice to
each new registrant describing the details of their deletion and auto-renew= al policy including the
expected time at which a non-renewed domain name would be deleted relative = to the domain=92s
expiration date, or a date range not to exceed ten days in length. If a reg= istrar makes any material
changes to its deletion policy during the period of the registration agreem= ent, it must make at least the
same effort to inform the registrant of the changes as it would to inform t= he registrant of other
material changes to the registration agreement.=94

4.5.2 Audit Objective
=95 To protect the registrants by ensuring they are provided notice of the = expired name practices of
the registrar with whom they have registered their domain name.
=95 The primary objective of the audit was to determine which registrars ac= tively sponsoring
domains have a statement addressing their Deletion and Renewal Consensus Po= licy posted on
their website.

4.5.3 Methodology
ICANN=92s Contractual Compliance staff developed a list of all ICANN-accred= ited registrars that were
actively registering domain names. For each registrar listed, ICANN staff e= xamined their website to
examine where, if at all, the Deletion and Removal Policy was made availabl= e to current and potential
registrants.

4.5.4 Findings
A majority of ICANN-accredited registrars provide a notice on the Deletion = and Removal Policy to
registrants on their website. Table 4-6 provides a brief summary:

4.5.5 Observations
Over 82% of ICANN-accredited registrars actively selling domain names have = information posted on
their websites that explains what happens if registrants fail to renew thei= r domain registration after a
specified amount of time. In most cases, this information was found in the = legal notices section or the
registration agreement documents posted on registrars=92 websites. Figure 4= -6 contains the text posted
by a registrar.

Figure 4-6 Sample Text for Deletion = and Renewal Consensus Policy

4.5.6 Follow-up Actions
ICANN sent notices to registrars that did not appear to have a statement di= sclosing their Deletion and
Removal Policy posted on their website allowing them to clarify the reasons= for this and providing
them five business days to post this information. In the next few weeks, st= aff will perform a review of
the websites of those registrars to verify that the information is posted.<= /span> --_000_C5DECDE430E2marikakoningsicannorg_--