i'm coming at this as an observer of many weekend sessions and dreading the fact that now i’ll have to sit through the whole thing. let’s consider taking a look at improving them if we can. here are some ideas

- set out a small number of things that we’d like to focus on and accomplish with the two days and then build a schedule to get those done.

- do “zero based” scheduling. just because an item has been on the agenda forever shouldn’t give it special treatment. if it’s advancing our goals, great. if it’s not, let’s consider some other way to address the topic (more list action, more frequent Council teleconferences, whatever)

- do the “prepare for the meeting with GAC/Board/ccNSO” discussions *before* we get to Singapore — preferably on the list or with an extra teleconference, with SG and constituency leaders included in the conversation

- create some significant breaks in the day rather than a solid/packed schedule from dawn until dusk. i’m partly coming at this for health reasons — sitting for 10 hours straight can have some interesting consequences for old geezers like me.

- raise the ratio of active to inactive participants — maybe create some “breakout” sessions where birds of a feather can have more participatory discussion and then come back to the full group with summaries. the trouble with huge “single-threaded” meetings is we lose a giant opportunity to hear from each other.

On Jan 13, 2014, at 7:34 AM, Jonathan Robinson <jrobinson@afilias.info> wrote:

All,

As is customary, a Vice Chair will be responsible for co-coordinating the meeting schedule. David Cake for Singapore and Volker Greimann for London.
As both are first-time co-ordinators, Glen and I will work closely with them for these two meetings.

Please do flag up any issues, conflicts, WG requirements (liaisons to WG’s please note!) for the schedule of the Council in Singapore.

I plan to arrive in time for Friday (there is a meeting of the SO & AC chairs with Fadi Chehade and David Olive on the Friday afternoon.).

The development meeting we held on second Friday of the Buenos Aires meeting is currently envisaged to be an annual event coincident with the ICANN Annual Meeting so the next one should (funding permitting) be L.A. in October.

That said, it’s a useful reminder that there may be some themes or ideas from the Buenos Aires development meeting that we will want to pick up in Singapore.

Jonathan

PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)