Hi, The Policy and Implementation Working Group has sent out emails to the different Stakeholder Groups and Constituencies asking for feedback on some proposed new GNSO processes, which are part of this WG’s attempt to answer one of its charter questions on alternatives to a formal PDP. I’ve pasted the body of that email below as well as attached the document that was sent out with that email illustrating those processes in flowcharts. I’m sending this email only as an update, as I believe that some of the solutions that will come out of this WG’s recommendations will hopefully help the Council in the future with some of the difficult situations it has faced in the recent past. As the Council liaison to this WG, I would be happy to carry feedback back to the WG members, however, it would be very much appreciated if you all encourage your respective SGs/Cs to provide responses to the WG by the requested deadline on September 12th. Please do note that this is still work in progress and far from being finished, but input from SGs/Cs of the GNSO at this stage would be extremely valuable to the WG moving forward. Thanks. Amr ------------------------------------------------------------------------------------------------------------------------ DRAFT EMAIL SOLICITING SG/C FEEDBACK ON GNSO PROCESSES FLOWCHARTS Dear _________, One of the questions that the Policy & Implementation Working Group (PIWG) was tasked to consider is: “Under what circumstances, if any, may the GNSO Council make recommendations or state positions to the Board on matters of policy and implementation as a representative of the GNSO as a whole?” In consideration of this question, the PIWG is currently developing possible recommendations for new processes in addition to the existing Policy Development Process (PDP) by which the GNSO Council can provide input on behalf of the GNSO community on policy and related questions brought to its attention by the ICANN Board, other ICANN Supporting Organizations and/or Advisory Committees (SO/ACs) and by GNSO participants. As these proposed mechanisms are likely to be of great interest to the GNSO community, the PIWG would very much like to seek your group’s feedback on the attached flow charts outlining these potential processes. We have not yet developed detailed descriptions of these processes so we are not looking for feedback at that level (although that would be accepted) but rather, we would like to know whether or not you think we are headed in a constructive direction in considering new processes like these. Attached are flow charts that show the two additional processes: a proposed GNSO Guidance Process (GGP) and a proposed GNSO Input Process (GIP). They are intended to supplement the existing mechanisms by which the GNSO Council performs its work and manages that of the GNSO community. The processes are intended to add to the flexibility and responsiveness of the GNSO and the Council. They represent our attempt to balance the need for such nimbleness with the need for codified processes that will allow the GNSO and the Council to deal with requests other than on an ad-hoc basis. The possibility of a “fast track” PDP is also included in some of the flow charts to try to address situations where policies already adopted by the ICANN Board may need clarification or updating. The flow charts are organized as follows: 1. An overview of the GNSO Process Options including the new processes 2. An outline of the GNSO Guidance Process (GGP) without a Fast Track PDP option and with voting thresholds as follows: i) to initiate a GGP, the same as required to initiate a PDP; ii) to approve GGP recommendations, supermajority as currently defined for the GNSO Council 3. An outline of the GNSO Guidance Process (GGP) with a Fast Track PDP option and with voting thresholds as follows: i) to initiate a GGP, supermajority as currently defined for the GNSO Council; ii) to approve GGP recommendations, supermajority as currently defined for the GNSO Council 4. An outline of the GNSO Input Process (GIP). Note that flowcharts 2, 3 & 4 contain boxes that are colored in orange. These indicate that those are specific areas that the WG will further review and discuss once a more detailed description of these processes is available. If you already have any specific input you would like to provide on these areas (or any other), you are more than welcome to do so, but please note that there will of course be further opportunities to provide input as further details are developed by the WG. The PIWG will be grateful if your group could provide its feedback to us by Friday 12 September 2014. At a minimum we would like to know whether you think the PIWG is heading in the right direction with regard to its consideration of recommending two new processes similar to the GGP and GIP shown in the flowcharts. In addition, feedback would also be welcome at your option regarding the orange colored boxes in the flow charts. We will be happy to address any questions that your members may have in the meantime. Your questions and your feedback may be provided via your WG representative(s) or via email in response to this message. Best regards, Attachments