Dear councilors,

Please find the Proposed Final Agenda for the GNSO Council Meeting on 20 April 2017 at 21:00 UTC. Additional necessary information will be added upon receipt and an updated version circulated at that moment.

Proposed Final Agenda for GNSO Council Meeting of 20 April 2017

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/vsbRAw

This agenda was established according to the GNSO Operating Procedures v3.2, updated on 01 September 2016.

For convenience:

·         An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.

·         An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 21:00 UTC: http://tinyurl.com/lnp3e4l
14:00 Los Angeles; 17:00 Washington; 22:00 London; (next day) 00:00 Istanbul; 07:00 Hobart

GNSO Council Meeting Audio Cast
To join the event click on the link: http://stream.icann.org:8000/gnso.m3u 
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.

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Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Minutes of the meeting of the GNSO Council on 16 February 2017, posted on 8 March 2017.

Minutes of the meeting of the GNSO Council on 15 March 2017, posted on 6 April 2017

 

Item 2. Opening Remarks / Review of Projects & Action List (10 mins)

2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List and Action Item List

 

Item 3. Consent Agenda (5 mins) 

3.1 – Confirming of Council liaison appointments

At the Council’s Wrap Up Session at ICANN58 in Copenhagen in March 2017, it was noted that several Cross Community Working Groups, GNSO Working Groups and Implementation Review Teams no longer had Council liaisons, due either to a Councilor’s resignation or the ending of a Councilor’s term on the Council. In response to a Call for Volunteers, the following Councilors volunteered to serve as Council liaisons to the respective groups noted against their names:

[INSERT RELEVANT CCWG/WG/IRT AND COUNCILOR NAMES]

Here the Council is expected to confirm the appointments of the above-named Councilors as Council liaisons to the respective groups. 

 

Item 4. COUNCIL VOTE – Approval of GNSO Council Review of the GAC Communique from Copenhagen (20 minutes)

The GNSO Council has adopted the practice of providing feedback to the ICANN Board on matters pertaining to gTLD policy, where the Governmental Advisory Committee (GAC) has included advice on such matters as part of a GAC Communique issued at each ICANN Public Meeting. Following the issuance of the GAC Copenhagen Communique (https://gacweb.icann.org/download/attachments/27132037/GAC%20ICANN%2058%20Communique%20-%20Full%20-%2015mar17.pdf?version=2&modificationDate=1490215932389&api=v2), a team of Councilors and the current GNSO Liaison to the GAC agreed to prepare an initial draft of possible GNSO Council input to the Board for Council consideration. This draft was circulated to the Council mailing list on [INSERT DATE AND LINK TO DRAFT].

Here the Council will discuss the draft Council feedback, and vote on whether or not to approve it for transmission to the ICANN Board.

4.1 – Presentation of motion [INSERT PROPOSER NAME]

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)

 

Item 5. COUNCIL VOTE – Initiation of GNSO Process for Amending Approved GNSO Policy Recommendations Relating to Certain Red Cross Movement Names (20 minutes)

At ICANN58 in Copenhagen in March 2017, representatives from the GNSO (including the GNSO Council chairs) and the GAC held a dialogue, facilitated by former Board member Bruce Tonkin, to discuss possible ways of reconciling inconsistent GAC advice and GNSO policy recommendations relating to National Society names of the Red Cross Movement and the two names of the international components of the Movement (http://sched.co/9xr2). Following that discussion, the ICANN Board passed a resolution requesting that the GNSO Council initiate the process outlined in Section 16 of the GNSO’s Policy Development Process (PDP) Manual, which sets forth the requisite steps for amending policy recommendations that have been approved by the GNSO Council but not yet approved by the ICANN Board (https://www.icann.org/resources/board-material/prelim-report-2017-03-16-en#2.e.i). The Board’s request related to the 190 Red Cross National Society names and the two international movement names and a limited defined set of their variants. Here the Council will consider whether or not to initiate the Section 16 process as requested by the Board, which will include reconvening the original PDP Working Group for consultation purposes as well as conducting a public comment period on the proposed amendments prior to a formal Council vote on the proposed amendments.

5.1 – Presentation of the motion [INSERT LINK TO MOTION AND PROPOSER NAME]

5.2 – Council discussion

5.3 – Council vote (voting threshold: simple majority)

 

Item 6: COUNCIL VOTE – GNSO Council Comments on the Proposed ICANN Budget for Financial Year (FY) 2018 (15 minutes)

Following initial community review, a revised proposed Budget and Operating Plan for FY2018 was published for public comments on 13 March 2017 (https://www.icann.org/public-comments/fy18-budget-2017-03-08-en). At its Wrap Up Session at ICANN58 in Copenhagen, the GNSO Council agreed to form a small team of volunteers to draft comments on the revised Budget for Council consideration. At the Council’s request, ICANN’s Finance Team conducted a webinar on 4 April 2017 covering those aspects of the proposed Budget of interest to the GNSO community (https://gnso.icann.org/en/meetings/presentation-gnso-update-04apr17-en.pdf). A draft of the proposed Council comments was circulated to the GNSO Council on [INSERT DATE]. Here the Council will discuss the draft comments, and vote on whether or not to submit them as a Council comment to the public comment forum.

6.1 – Presentation of the motion [INSERT LINK TO MOTION AND PROPOSER NAME]

6.2 – Council discussion

6.3 – Council vote (voting threshold: simple majority)

 

Item 7: COUNCIL VOTE – Approval of GNSO Nominees for the Registration Directory Services Review Team (10 minutes)

In January 2017, ICANN launched a Call for Volunteers for the forthcoming second Review Team (RT) to be formed to conduct a review of Registration Directory Services (formerly the WHOIS Review). Under the Bylaws, the each Supporting Organization and Advisory Committee may nominate up to 7 candidates for the RT, with its first 3 preferred candidates being guaranteed a spot on the RT. The GNSO’s Standing Selection Committee (established by the GNSO Council in March 2017: https://gnso.icann.org/en/council/resolutions#20170315-2) met to discuss those volunteers who had indicated they wished to be nominated by the GNSO, and has reached full consensus on a slate of 7 nominees. The list was circulated to the Council on [INSERT DATE]. Here the Council will vote on whether to approve the slate of nominees proposed by the Standing Selection Committee.

7.1 – Presentation of the motion (Julf Helsingus) [INSERT LINK TO MOTION]

7.2 – Council discussion

7.3 – Council vote (voting threshold: simple majority)

 

Item 8: COUNCIL DISCUSSION – Updated Charter for the Cross Community Working Group on Internet Governance (15 minutes)

At ICANN57 in Hyderabad in November 2016, the GNSO Council approved a motion conditioning the future participation of the GNSO as a Chartering Organization of the CCWG on Internet Governance (CCWG-IG) upon a comprehensive review of the group’s Charter by the CCWG-IG, in accordance with the Framework of Uniform Principles for CCWGs that had been adopted recently by the ccNSO and GNSO Councils (http://gnso.icann.org/en/drafts/uniform-framework-principles-recommendations-16sep16-en.pdf). In its resolution, the GNSO Council had noted that the CCWG-IG’s future work is expected to be subject to a clear work plan, with regular updates and clear deliverables, and had requested that, by ICANN58, the CCWG-IG was to report on its findings, which report may include a revised charter or a recommendation to reconstitute the group under a new structure (https://gnso.icann.org/en/council/resolutions - 20161107-3). The CCWG-IG provided a written report on its 2016 activity and a draft revised Charter for the GNSO Council’s consideration on 10th March 2017 (http://mm.icann.org/pipermail/council/2017-March/019816.html).

At its Public Meeting at ICANN58 in Copenhagen on 15 March 2017 and its joint meeting with the ccNSO Council on 13 March, the Council engaged in a discussion with the CCWG-IG co-chairs regarding the group’s reports. Here the Council will discuss its potential next steps in relation to the GNSO’s continued participation as a Chartering Organization of this CCWG.

8.1 – Status summary (GNSO Council chairs)

8.2 – Council discussion

8.3 – Next steps

 

Item 8: COUNCIL DISCUSSION – PLANNING FOR ICANN59 IN JOHANNESBURG, JUNE 2017 (15 minutes)

The next ICANN Public Meeting (ICANN59) will be a 4-day Policy Forum, to be held in Johannesburg, South Africa, from 26-29 June 2017. A draft GNSO Block Schedule has been prepared by staff [INSERT LINK] and a draft overall Block Schedule for the meeting has been circulated to members of the community-based Planning Committee [INSERT LINK]. Here the Council will discuss scheduling and other planning-related topics in preparation for ICANN59, including confirmation of face-to-face meeting sessions for the following PDP Working Groups: Next-Generation Registration Directory Services, New gTLD Subsequent Procedures, and Review of All Rights Protection Mechanisms in All gTLDs, all of whose leadership teams have submitted requests for specific sessions.

8.1 – Summary of planning activities to date (GNSO Council chairs)

8.2 – Council discussion

8.3 – Council confirmation of sessions for the three PDP Working Groups

8.4 – Next steps

 

Item 9: ANY OTHER BUSINESS (5 minutes)

 

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Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.

References for Coordinated Universal Time of 21:00 UTC
Local time between October and March Winter in the NORTHERN hemisphere
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California, USA (PST) UTC-7 14:00
San José, Costa Rica UTC-6 15:00
Iowa City, USA (CST) UTC-5 16:00
New York/Washington DC, USA (EST) UTC-4 17:00
Buenos Aires, Argentina (ART) UTC-3 18:00
Rio de Janeiro, Brazil (BRST) UTC-3 18::00
London, United Kingdom (GMT) UTC+1 22:00
Bonn, Germany (CET) UTC+2 23:00
Cairo, Egypt, (EET) UTC+2 23:00
Istanbul, Turkey (TRT) UTC+3 00:00 (21 April 2017)
Singapore (SGT) UTC +8 05:00 (21 April 2017)
Tokyo, Japan (JST) UTC+9 06:00 (21 April 2017)
Sydney/Hobart, Australia (AEDT) UTC+11 07:00(21 April 2017)
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DST starts/ends on last Sunday of October 2017, 2:00 or 3:00 local time (with exceptions)
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For other places see http://www.timeanddate.com and http://tinyurl.com/lnp3e4l



 

 

Please let me know if you have any questions.

Thank you very much
Kind regards,

 

Nathalie

 

-- 

 

Nathalie Peregrine

Specialist, SOAC Support (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN) 

Skype: nathalie.peregrine.icann

 

Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages[gnso.icann.org]