All,

Whilst we have received a number of proxies, please do attend if at all possible.  It will be inconvenient to say the least if we do not have a quorum.

I will commit to running the meeting efficiently so that you are all able to get on with your other work as soon as possible.

Thanks,

Jonathan

From: Glen de Saint Géry [mailto:Glen@icann.org]
Sent: 29 July 2013 22:53
To: GNSO Council List
Subject: [council] Requirements for GNSO Council meeting Thursday, 1 August at 15:00UTC

Dear Councillors, 

As a reminder for Thursday's Council meeting, 'In order for the GNSO Council to initiate a vote, a quorum must be present.

A quorum is a majority of voting members in each House, which must include at least one member of each Stakeholder Group'. Also note that, 'An absent Council member does not count toward quorum even if a proxy has been established. A Temporary Alternate (see Section 4.7-Temporary Alternate below) if present, would count toward quorum'. 

Furthermore, as it concerns a vote to approve a PDP recommendation, absentee voting is allowed (but absentee voting does not affect quorum requirements). As noted in the operating procedures, 'Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 12 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present'.

As it concerns a PDP vote, to approve a PDP Recommendation with a GNSO Supermajority it requires an affirmative vote of a GNSO Supermajority (A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."). 

 Please make the necessary arrangements if you are not able to be present on Thursday. The link to the form to be completed by a SG/C officer can be found here:

http://gnso.icann.org/council/abstention-notification-form-en.htm

Thank you very much.
Kind regards,
Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@gnso.icann.org
http://gnso.icann.org