http://www.icann.org/en/groups/board/documents/resolutions-28mar12-en
28 March 2012
Batching of New gTLD Applications: Secondary Timestamp
Whereas, the window for applying for new gTLDs opened on 12 January 2012, and is scheduled to close on 12 April 2012.
Whereas, the New gTLDs Applicant Guidebook (section 1.1.2.5) <http://newgtlds.icann.org/en/applicants/agb> indicates that if the volume of applications received significantly exceeds 500, then applications will be processed in batches.
Whereas, on 8 December 2011, the Board adopted a resolution (#2011.12.08.4a) authorizing the development of a plan to use a "secondary time stamp" for determining the processing order in the event that multiple batches are required.
Whereas, the New gTLDs program team has developed proposed operational details of a plan for implementing a secondary time stamp, now referred to as "digital archery".
Whereas, some members of the community have expressed concerns about whether the digital archery proposal is sensible and fair, and an informal subgroup of the Board has studied the feasibility, benefits, and risks of the proposal as well as alternative batching mechanisms such as auction.
Resolved (2012.03.28.01), the Board confirms the approval of secondary timestamp/digital archery as the mechanism for sorting new gTLD applications into batches, and directs that the operational details of the mechanism be communicated to applicants and the public as necessary and appropriate.
The reaffirmation of the Board's commitment to the secondary timestamp/digital archery is taken after an review of alternate proposals for batching processes considered after hearing the community's comments and concerns as raised at the ICANN meeting in San Juan, Costa Rica. A small group of the Board intensively looked at the digital archery solution, a potential auction solution, and considered the prioritization comments provided by the community. For the ongoing application round, affirming the digital archery process is the fairest way to achieve a non-random batching solution that accounts for diversity across all regions of ICANN. The Board also reaffirms the Rationale for Resolutions 2011.12.08.04 – 2011.12.08.06.
The batching selection process determines how applications will be divided into batches and prioritized for evaluation analysis. Conceptually, the batching selection process is relatively straightforward and includes the following four steps:
However, the implementation of the online batching system must be undertaken with care and it must ensure that a secure, consistent, and objective process is available for all applicants. The operational details of the online batching system have considered and addressed a number of concerns. Those concerns include ensuring that:
Accordingly, to ensure that applicants and prospective applicants are aware of the batching selection process the Board has determined that it is appropriate to take this action now. The Board is therefore approving the operational details of the batching selection process and is authorizing the CEO to release the details of this plan.
Providing for this now will allow the community and applicants to understand when applications will be processed if a large number of applications (i.e., significantly more than 500 applications) are received by ICANN.
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@gnso.icann.org