[To: council[at]gnso.icann.org] Dear Council members, Please find some notes from the Vancouver planning meeting on 20 September 2005. Principle theme of the meeting was to identify difficulties and challenges in the scheduling and make sure that the requirements of all groups were known. The biggest issue was that a day has been removed from the schedule. In the last two ICANN meetings a day was added between constituency day and the public forum. It is a real challenge for the Vancouver meeting, because there are even more meetings scheduled than in the past. Diane has confirmed that Monday will be a working day for the GNSO - GNSO Councillors should plan to arrive in time to start work on Monday morning. There will be another logistics planning meeting at the end of next week to flesh out the details of the GNSO program. For now, here is the current essential information. - Tuesday November 29 morning - the GAC /GNSO WHOIS workshop - Wednesday November 30 - (tentative) DNSSEC deployment workshop, GAC, ALAC, ccNSO meetings. Apart from those nothing specified as yet. - Thursday December 1 - GNSO Constituency day, Opening ceremony - Prime minister of the Province of British Columbia has expressed an interest in coming. - Friday December 2 morning - (TENTATIVE) IDN workshop which is a joint effort with the GAC - Friday December 2 afternoon - Public Forum - Saturday December 3 morning - Public Forum - Sunday December 4 morning - Board meeting Other points to note are: Steve Crocker has also asked for a public meeting of the SSAC Committee presenting a report of their work, a general discussion on security and stability issues and an examination of glitches in the update process for the root, which may be placed late one afternoon/early one evening. ASO is going to meet with joint schedules There will be no separate WSIS session; reporting on what happened at the Summit will be done during the public forum. No information yet about the strategic/operational planning sessions. ICANN meetings are expanding and at the time the venue is chosen, the specifications fit. However 18 months later when the reality occurs there are more groups more workshops and the requests change. The plan is to have ongoing meetings with the "program" group to get into a planning mode that meets the needs of local hosts as well as community needs. Diane will have more time to be involved on an earlier and more regular basis. To improve meeting planning for the future, a face to face meeting of the program group is planned in Canada. The goal is to hear from the different groups what is not being done that should be done at ICANN meetings. I.e. does the workshop-type program and schedule meet the needs of the people coming to the meeting, or should the focus be on the constituencies, the supporting organisations, their meetings and their interactions between each other? Kind regards, -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org