Councilors, FYI.  Some of you asked about an update on these discussions with Göran regarding meeting location planning; please find below a summary of that call from David Olive.

Thank you,

J.

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James Bladel

GNSO Chair

From: <soac-leaders-icannmeeting-planning-bounces@icann.org> on behalf of David Olive <david.olive@icann.org>
Date: Thursday, August 24, 2017 at 10:20

Subject: [SOAC-Leaders-ICANNMeeting-Planning] Community Leaders’ Discussion with Göran Marby regarding ICANN Meeting Venue Selection Thursday, 17 August at 15:00 UTC

Dear Community Leaders and Representatives:

The documents relating to this call have been uploaded to the Community Leaders’ wiki page. https://community.icann.org/display/soaceinputfeedback/Event+Calendar

Here is a general summary:

On 17 August, Community Leaders and Goran has a discussion regarding ICANN Meetings and  Venue Selection.

The results were:

• Through discussion, and supported by a poll in Adobe Connect, the SO/AC leaders expressed their general views against adding new meeting location selection criteria.
• There was some discussion and further work required on the topic of meeting format.  During the call, we outlined format changes in two categories:

1. Incremental changes, e.g., increasing the Policy Forum by one day to accommodate additional outreach; reducing the Annual General Meeting by one day to more accurately reflect the needs of the community.
2. Fundamental changes, e.g., holding two Policy Forums (replacing one of the other two ICANN Meetings).

The ICANN organization will be preparing a paper for public comment on the format changes.  Our goal is to have the public comment period open during the Abu Dhabi Meeting, so we plan to post the report on 9 October with the 40-day public comment period running through 17 November, which is two weeks after the meeting ends.  This timing would allow us to review 3 weeks of early feedback before Abu Dhabi, informing our discussions there, while still allowing the community two weeks’ time to comment after the meeting ends.

On a related topic, we posted for public comment on Monday, 21 August the ICANN Meeting dates in 2021, 2022 and 2023.

Best regards,         David

David A. Olive
Senior Vice President

Policy Development Support
Managing Director

ICANN Regional Office –Istanbul
Internet Corporation for Assigned Names and Numbers (ICANN)

Direct Line: +90.212.999.6212
Mobile:       + 1. 202.341.3611
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