Hi All Excellent! This is a very important administrative task. Given that it is an administrative task, the appointment of the GNSO Secretariat as our representative is appropriate. Cheers, Alick -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Bruce Tonkin Sent: Tuesday, 16 August 2005 4:30 p.m. To: council@gnso.icann.org Subject: [council] Establishment of Programme Committee for ICANN meeting in Vancouver Hello All, We have been asked to nominate a person to represent the GNSO on the Programme Committee for the ICANN meeting in Vancouver (see email below). I am pleased to see that the ICANN staff have adopted our suggestion to form a program committee. I recommend that the GNSO appoint the GNSO Secretariat (Glen De Saint Géry) as our representative on the committee. Glen has a good understanding of the requirements of each GNSO Constituency, as well as the GNSO Council meetings and task force meetings. As a Council we can identify the meetings that we wish to have in Vancouver, and the constraints (ie identify which meetings should be available for the whole ICANN community to attend, which should allow all members of the GNSO to attend, and which can be held in parallel). I can develop a simple spreadsheet of GNSO meetings and constraints as a starting point, and the GNSO Council members can provide input to that spreadsheet of requirements. Regards, Bruce Tonkin ________________________________ From: Diane Schroeder [mailto:diane.schroeder@icann.org] Sent: Tuesday, 16 August 2005 4:09 AM To: Bruce Tonkin; Mohamed Sharil Tarmizi; Chris Disspain Cc: 'Denise Michel'; Glen van Oudenhove de Saint Gery; Donna Austin; Michael Evans; 'Veni Markovski' Subject: ICANN Meetings - Establishment of Program Committee In order to facilitate better coordination of events scheduled to take place at ICANN Board Meetings, a program committee is being assembled from the various supporting organizations and advisory committees to assist me in the preparation of the schedule. This group will have regularly scheduled conference calls and a mailing list to better encourage coordinated discussion. I would like to hold our first conference call during the week of August 22. I would ask that you nominate someone to represent your group on the program committee. Please let me know if you have any questions. Thank you. Diane Rae Schroeder Chief Financial Officer ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 United States www.icann.org

I thought I should explain further my views on Programme Committees; they SHOULD be about planning a programme, not just doing logistical coordinating, as important at that is to the "standing meetings". Thus, when we asked for a Programme Committee in Luxembourg, and mentioned it in the Board/Council meeting, I made my comments from a view that there will be programme elements that are for the entire community; and distinct elements which are about meetings held by different parts of the community. e.g. constituency meetings; the two council meetings, the board retreats; while there are also "workshops" e.g. DNSSEC, IDNS and other events, such as the WSIS Forums that are "for the wider ICANN community". A programme committee would over time have a process to gather inputs and feedback and develop suggestions for "programme content" in those broader areas. Most of us have planned, or chaired programme committees for industry events and conferences. Our logistical coordination is one very key element. However, over time it impossible we will want to even change the format of the ICANN meetings if there is both support and need for that. Perhaps we will find that the Public Forum of the gNSO is better attended and more relevant, if we hold it at the beginning of the ICANN meeting, so that inputs can then be discussed in the Constituency meetings. The ccNSO may decide that it prefers to have full working days when all are gathered, rather than only a Council meeting. Those are elements of input into the logistical and coordination aspects of a Programme Committee's input, but do not address the content of that group's meeting -- appropriately so. I understand that we may be proposing to start with more of a logistical and coordination activity, but the broader Programme Committee is in the long run, more appropriate. This would of course work with, and inform the Board Meeting Committee, as appropriate. -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Bruce Tonkin Sent: Tuesday, August 16, 2005 12:30 AM To: council@gnso.icann.org Subject: [council] Establishment of Programme Committee for ICANN meeting in Vancouver Hello All, We have been asked to nominate a person to represent the GNSO on the Programme Committee for the ICANN meeting in Vancouver (see email below). I am pleased to see that the ICANN staff have adopted our suggestion to form a program committee. I recommend that the GNSO appoint the GNSO Secretariat (Glen De Saint Géry) as our representative on the committee. Glen has a good understanding of the requirements of each GNSO Constituency, as well as the GNSO Council meetings and task force meetings. As a Council we can identify the meetings that we wish to have in Vancouver, and the constraints (ie identify which meetings should be available for the whole ICANN community to attend, which should allow all members of the GNSO to attend, and which can be held in parallel). I can develop a simple spreadsheet of GNSO meetings and constraints as a starting point, and the GNSO Council members can provide input to that spreadsheet of requirements. Regards, Bruce Tonkin ________________________________ From: Diane Schroeder [mailto:diane.schroeder@icann.org] Sent: Tuesday, 16 August 2005 4:09 AM To: Bruce Tonkin; Mohamed Sharil Tarmizi; Chris Disspain Cc: 'Denise Michel'; Glen van Oudenhove de Saint Gery; Donna Austin; Michael Evans; 'Veni Markovski' Subject: ICANN Meetings - Establishment of Program Committee In order to facilitate better coordination of events scheduled to take place at ICANN Board Meetings, a program committee is being assembled from the various supporting organizations and advisory committees to assist me in the preparation of the schedule. This group will have regularly scheduled conference calls and a mailing list to better encourage coordinated discussion. I would like to hold our first conference call during the week of August 22. I would ask that you nominate someone to represent your group on the program committee. Please let me know if you have any questions. Thank you. Diane Rae Schroeder Chief Financial Officer ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 United States www.icann.org