Dear Ching, Steve and I have consulted with Marika Konings, who is very familiar with the Policy Development Process and the requirements in the PDP Manual and Bylaws. She notes that the PDP Manual does foresee the option to postpone consideration of a Final Issue Report, but notes that this should only be used sparingly and the Council should generally endeavour to vote on the initiation of a PDP within 90 calendar days of the receipt of the Final Issue Report. In addition, any decision to suspend consideration of the Final Issue Report is to be accompanied by a proposed timeline for further consideration, including a timeline for a vote on the initiation of the PDP. The way forward the staff have suggested in the Final Issue Report and in the motion is to actually initiate the PDP, but delay the next step: forming a drafting team to develop the Charter, until the Expert Working Group (EWG) on gTLD Directory Services has completed its work, with a concrete point in time at which the status will be reviewed. This would also allow staff to start working on some of the data gathering required to help inform the PDP deliberations as well as enable a 'quick' start as no further intermediate votes would be required for the drafting team to start working on the charter once the EWG completes its work (or based on the direction of the GNSO Council at the end of May 2013). It will be up to the Council to decide how to proceed. We hope that this information is helpful, but please let us know if we can provide additional information or clarification. Best regards, Julie From: "Ching Chiao [Registry.Asia]" <chiao@registry.asia> Date: Tuesday, March 26, 2013 12:30 PM To: Julie Hedlund <julie.hedlund@icann.org> Cc: "council@gnso.icann.org" <council@gnso.icann.org>, Steve Sheng <steve.sheng@icann.org> Subject: Re: [council] Final Issue Report on Translation and Transliteration of Contact Information Hello Julie, Thanks very much for preparing the report and draft motion. Quick question though (as discussed with Steve Sheng) -- the motion actually suggested the council to initiate a PDP (for IRD rec 2) in order to wait for the result from expert group of directory service. I am a bit confused here as the context of PDP is for the Council to act on something instead of waiting or delaying. I'd appreciate if you or others can provide further insight here. Thanks! Best regards, Ching On Fri, Mar 22, 2013 at 12:55 AM, Julie Hedlund <julie.hedlund@icann.org> wrote:

Dear All,

Please find attached for your consideration the Final Issue Report on the Translation and Transliteration of Contact Information. For your convenience, I've also attached a draft motion on the initiation of a PDP on this topic.

If you have any questions, please let me know.

With best regards,

Julie

Julie Hedlund, Policy Director

Dear Jonathan, Please find below the response I sent to Ching on the 26th of March and copied to the Council. We will be happy to answer further questions as requested. We are aware that the motion deadline is tomorrow and would like to assist as much as we can in resolving any issues. Best regards, Julie Begin forwarded message: From: Julie Hedlund <julie.hedlund@icann.org> Date: Tuesday, March 26, 2013 1:03 PM To: "Ching Chiao [Registry.Asia]" <chiao@REGISTRY.ASIA> Cc: "council@gnso.icann.org" <council@gnso.icann.org>, Steve Sheng <steve.sheng@icann.org>, Marika Konings <marika.konings@icann.org> Subject: Re: [council] Final Issue Report on Translation and Transliteration of Contact Information Dear Ching, Steve and I have consulted with Marika Konings, who is very familiar with the Policy Development Process and the requirements in the PDP Manual and Bylaws. She notes that the PDP Manual does foresee the option to postpone consideration of a Final Issue Report, but notes that this should only be used sparingly and the Council should generally endeavour to vote on the initiation of a PDP within 90 calendar days of the receipt of the Final Issue Report. In addition, any decision to suspend consideration of the Final Issue Report is to be accompanied by a proposed timeline for further consideration, including a timeline for a vote on the initiation of the PDP. The way forward the staff have suggested in the Final Issue Report and in the motion is to actually initiate the PDP, but delay the next step: forming a drafting team to develop the Charter, until the Expert Working Group (EWG) on gTLD Directory Services has completed its work, with a concrete point in time at which the status will be reviewed. This would also allow staff to start working on some of the data gathering required to help inform the PDP deliberations as well as enable a 'quick' start as no further intermediate votes would be required for the drafting team to start working on the charter once the EWG completes its work (or based on the direction of the GNSO Council at the end of May 2013). It will be up to the Council to decide how to proceed. We hope that this information is helpful, but please let us know if we can provide additional information or clarification. Best regards, Julie From: Jonathan Robinson <jonathan.robinson@ipracon.com> Date: Sunday, March 31, 2013 5:24 AM To: "'Ching Chiao [Registry.Asia]'" <chiao@REGISTRY.ASIA>, Julie Hedlund <julie.hedlund@icann.org> Cc: "council@gnso.icann.org" <council@gnso.icann.org>, Steve Sheng <steve.sheng@icann.org> Subject: RE: [council] Final Issue Report on Translation and Transliteration of Contact Information Ching / Julie / Steve, This appears unresolved. Has any progress been made here please? Jonathan From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Ching Chiao [Registry.Asia] Sent: 26 March 2013 16:30 To: Julie Hedlund Cc: council@gnso.icann.org; Steve Sheng Subject: Re: [council] Final Issue Report on Translation and Transliteration of Contact Information Hello Julie, Thanks very much for preparing the report and draft motion. Quick question though (as discussed with Steve Sheng) -- the motion actually suggested the council to initiate a PDP (for IRD rec 2) in order to wait for the result from expert group of directory service. I am a bit confused here as the context of PDP is for the Council to act on something instead of waiting or delaying. I'd appreciate if you or others can provide further insight here. Thanks! Best regards, Ching On Fri, Mar 22, 2013 at 12:55 AM, Julie Hedlund <julie.hedlund@icann.org> wrote: Dear All, Please find attached for your consideration the Final Issue Report on the Translation and Transliteration of Contact Information. For your convenience, I've also attached a draft motion on the initiation of a PDP on this topic. If you have any questions, please let me know. With best regards, Julie Julie Hedlund, Policy Director