All. FYI. Jonathan. From: David Olive [mailto:david.olive@icann.org] Sent: 08 November 2013 17:51 To: Heather Dryden; Jonathan Robinson; Olivier MJ Crepin-Leblond; Patrik Fältström; Jun Murai; Lars-Johan Liman; Louis Lee; Paul Wilson; Byron Holland; Elisa.Cooper@markmonitor.com; 'Tony Holmes'; krosette@cov.com; robin@ipjustice.org; william.drake@uzh.ch; mllemineur@gmail.com; 'Michele Neylon - Blacknight'; kdrazek@verisign.com; ceo@auda.org.au Cc: Robert Hoggarth; Sally Costerton; Nick Tomasso; Tanzanica S. King; Susie Johnson; Duncan Burns; Brad White; Nigel Hickson; Theresa Swinehart; Baher Esmat; Tarek Kamel Subject: SO-AC Buenos Aires Hot Topic Update/Recommendations/Decisions Dear SO-AC Leaders: Based on the various reactions several of you have provided regarding the topic feedback and other information I shared on Monday, set forth below are confirmed recommendations and some new information regarding the SO-AC Hot Topic session currently scheduled for Monday morning in Buenos Aires. We appreciate your understanding and patience as we re-boot this joint community session. Please check the body of this note below to make sure you’ve identified the additional information we’ll need from you soon. Confirmed Topic: We are moving forward with the following single topic – “Evolution of Internet Governance - Montevideo Statement and ICANN’s Post-Bali/Pre-Brazil Activities – Methods and Objectives”. A sub theme that session participants may wish to incorporate into the discussion includes “preservation of the bottom-up policy development process.” Confirmed Moderator: Brad White has graciously agreed to serve as moderator for the session. He and Rob are working on fleshing out the “short” statement format discussed during the preparation planning call and implementing the “tweeting” concept a number of you enjoyed brainstorming on during the preparation call. Red, green and even blue sheets of paper are on-order. Community Representation On Stage: A number of you made some good points about the challenges of having fair community representation on stage. Unfortunately it is a challenge to balance representation with a manageable number of designated community representatives on the stage. We are going to go with the original suggestion of a maximum two (2) reps each from each of the ASO, ccNSO, GAC, SSAC and RSSAC communities, and include a maximum of four (4) participants from the GNSO (one per Stakeholder Group) and a maximum of 5 from At-Large (one per RALO). We understand the concerns about providing speaking opportunities for as many people as possible, but Brad says even the number of 19 participants will be hard to manage and, if we are going to include audience participation, not everyone will likely have equal time to speak. You will not be penalized if you choose to designate fewer than the maximum number of participants to your community. Please provide the names of your designated speakers/participants as soon as possible to Rob Hoggarth at <mailto:Robert.hoggarth@icann.org> Robert.hoggarth@icann.org. Please, no later than 5pm (local time in Beunos Aires) next Friday, 15 November. Session Format: Although initial introductions will likely be important for the audience and the scribes, rather than commit to opening statements (even if we limit a single statement from each SO and AC represented to only 5 minutes per community we will use up 35 minutes before we even get to a discussion), Brad suggests that we try to immediately jump into the discussion. I agree. The real value of the session will be in the public, real-time exchange of ideas and opinions between and among your communities. The quicker that can start, the more interesting and dynamic the session will be. We also hope to have several Board members and Senior ICANN staff in the session room. We will make sure they are identified, so there should be opportunities to engage with them or ask questions during the session. Keeping the theme of short, crisp “tweet-like” statements in mind, Rob and I will work with Brad on developing a flow to the session that creates the best opportunities for dialogue. Brad and I believe it is important to distinguish this session from the typical Thursday Public Forum format. Brad would like to meet with all the session participants near the front of the room about 20 minutes before the session begins to manage expectations and to go over logistics of the session. Potential Scheduling Issues: As Jonathan pointed out in his recent email, there is potential confusion/conflict between other sessions at the same time and other sessions that will touch generally on Internet governance issues taking place that day. Unfortunately the schedule, as usual, is very tight and there are limited options to move any sessions to avoid conflicts. So far, it just hasn’t been possible to find good alternatives for any of the other scheduled sessions. We think the unique nature of this session and the importance of the issue will provide some great audience interaction and a good opportunity for dialogue. As usual, your comments, thoughts and observations are welcomed. Its not too late to investigate further tweaks to our session preparations. Thank you for your support of the re-boot of this joint community effort. We hope the session will be a great learning experience for all and that we’ll identify ways to make it even better in Singapore. Best regards, David -- David A. Olive Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Hakki Yeten Cad. Selenium Plaza No:10/C K:5 34349 Fulya, Besiktas, Istanbul, Turkey Tel: +90.212.381.8727 - Fax: +90.212.381.8731 - Mobile: +1. 202.341.3611