Chuck and Avri Our intention is to have the Board Report to the Board in October not September but that we means we must complete in August to allow time for final drafting and the public comment period. We need to finish by about 10 August so a stable Committee Final Report can be posted for public comment -- that document will remain static once it's posted. We will then incorporate public comments in the Board Report in addition to input from other ACs and SOs -- the Board Report requires some different things than the Final Committee Report. I've re-copied the dates here -- you'll see that there are other events that need to take place which mean that having the Report to the Board in October means we must be finished in mid-August. ...If we are to have a Board Report ready for consideration at the LA meeting then we, working backwards, need to: 1. Have the Board Report ready and in the General Counsel's hands 11 days prior to the 2 Nov Board meeting -- 22 October 2. Internal sign off and final check 14 days prior to preparation of Board Report -- 8 October 3. 20 day public comment period on GNSO Council Final Report -- allowing time for inclusion of results in the Final Report say 30 days -- 8 September public comment period needs to start. Public comments will be included in the Board Report. 4. Final Report will need to be with Council 7 days prior to the meeting to vote on it -- release 1 September (Part A, Part B, draft RFP, draft base contract and draft implementation plan) and Committee meeting 7 September 5. That means we need to complete the final negotiations of the Committee by, at the latest, 10 August to I can assemble all the information that is required. The first 4 dates are fixed in either the bylaws or the board reporting guidelines. I suggest that we schedule, after Thursday this week, 2 more Committee conference calls to wrap up last details. I suggest Thursday 5 and 12 July at 2pm Brussels time. I will also hold other dates -- 19 July and 27 July. I will need a period of time to complete the writing and release the Council Report without ongoing negotiation.... Liz ..................................................... Liz Williams Senior Policy Counselor ICANN - Brussels +32 2 234 7874 tel +32 2 234 7848 fax +32 497 07 4243 mob On 28 Jun 2007, at 13:56, Avri Doria wrote:

hi,

as i understand the timing puzzle, there is:

- public comment - staff processing

before it actually gets to the board.

so if we finish in September, they get it in October.

but Liz can correct me.

perhaps i should be more specific about what happens in the interval.

thanks.

a.

On 28 jun 2007, at 07.34, Gomes, Chuck wrote:

...

Avri,

Isn't our intent to send the Dec05 PDP report to the Board in September, at which time it will be distributed to the GAC and posted for public comment. It my opinion that is critical and think we should say September instead of October with the anticipation of Board action at the annual meeting. (Slide 6) And I think we are trying to finsih by August with Council action in September. It is very important that we set good expectations.

The rest looks fine to me.

Chuck Gomes

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...

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Thursday, June 28, 2007 6:45 AM To: Council GNSO Subject: [council] draft of this morning's slides

hi,

please let me know of any issues with these slides. i am scheduled to report at around 9:45. i will take another editing pass between 8:30 and 9:30.

thanks

a.

Hello Avri,

as i understand the timing puzzle, there is:

- public comment - staff processing

before it actually gets to the board.

The bylaws state that the staff must submit the Board report to the Board within 5 days after the Council meeting where a vote takes place on the recommendations. Before the Board will take action on the report it is required to do the following: From: http://www.icann.org/general/bylaws.htm#AnnexA Section 6. NOTICE AND COMMENT ON POLICY ACTIONS 1. With respect to any policies that are being considered by the Board for adoption that substantially affect the operation of the Internet or third parties, including the imposition of any fees or charges, ICANN shall: a. provide public notice on the Website explaining what policies are being considered for adoption and why, at least twenty-one days (and if practical, earlier) prior to any action by the Board; b. provide a reasonable opportunity for parties to comment on the adoption of the proposed policies, to see the comments of others, and to reply to those comments, prior to any action by the Board; and c. in those cases where the policy action affects public policy concerns, to request the opinion of the Governmental Advisory Committee and take duly into account any advice timely presented by the Governmental Advisory Committee on its own initiative or at the Board's request. 2. Where both practically feasible and consistent with the relevant policy development process, an in-person public forum shall also be held for discussion of any proposed policies as described in Section 6(1)(b) of this Article, prior to any final Board action. 3. After taking action on any policy subject to this Section, the Board shall publish in the meeting minutes the reasons for any action taken, the vote of each Director voting on the action, and the separate statement of any Director desiring publication of such a statement. Regards, Bruce Tonkin