Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi>

Bill,

Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion.

Thanks,

Caroline.

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings

Hello,

In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion.

MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS

WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible;

WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities;

WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups;

WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and

WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members;

NOW THEREFORE, BE IT:

RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time.

*********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi>

Many thanks Rafik. Can we define ‘not so expensive’?

Caroline.

*From:* Rafik Dammak [mailto:rafik.dammak@gmail.com] *Sent:* 15 June 2010 16:08 *To:* Caroline Greer *Cc:* William Drake; council@gnso.icann.org *Subject:* Re: [council] Motion on Transparency of Council Meetings

Hi Caroline,

audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup.

Regards

Rafik

2010/6/15 Caroline Greer <cgreer@mtld.mobi>

Bill,

Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion.

Thanks,

Caroline.

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings

Hello,

In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion.

MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS

WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible;

WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities;

WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups;

WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and

WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members;

NOW THEREFORE, BE IT:

RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time.

*********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department. Chuck From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Thanks Rafik (and Bill also). I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say. Kind regards, Caroline. From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi> Many thanks Rafik. Can we define ‘not so expensive’? Caroline. From: Rafik Dammak [mailto:rafik.dammak@gmail.com] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi> Bill, Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion. Thanks, Caroline. -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings Hello, In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion. MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible; WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities; WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups; WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members; NOW THEREFORE, BE IT: RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time. *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

All, We are still working on this request. I do not want to respond prematurely, as there are several options to consider. Because of how little time we have had to explore this, I would like to propose that the Council consider a friendly amendment. Would the Council be willing to consider the following : RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. Staff is asked to provide this information to the Council prior to its meeting on 15 July 2010. Thanks, Liz From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Tuesday, June 15, 2010 6:34 PM To: Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department. Chuck From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Thanks Rafik (and Bill also). I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say. Kind regards, Caroline. From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi<mailto:cgreer@mtld.mobi>> Many thanks Rafik. Can we define ‘not so expensive’? Caroline. From: Rafik Dammak [mailto:rafik.dammak@gmail.com<mailto:rafik.dammak@gmail.com>] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi<mailto:cgreer@mtld.mobi>> Bill, Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion. Thanks, Caroline. -----Original Message----- From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org>] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings Hello, In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion. MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible; WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities; WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups; WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members; NOW THEREFORE, BE IT: RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time. *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch> www.graduateinstitute.ch/cig/drake.html<http://www.graduateinstitute.ch/cig/drake.html> www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake> ***********************************************************

I am willing to put this forward as a friendly amendment if that can help. Thanks, Stéphane Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit :

Bill/Olga,

I had asked Staff to try to have the estimated cost info in advance of our meeting this week, but, as you can see, it looks like that is not possible. Would you consider amending your motion as requested by Liz?

Chuck

From: Liz Gasster [mailto:liz.gasster@icann.org] Sent: Sunday, June 20, 2010 5:26 AM To: Gomes, Chuck; Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings

All,

We are still working on this request. I do not want to respond prematurely, as there are several options to consider. Because of how little time we have had to explore this, I would like to propose that the Council consider a friendly amendment. Would the Council be willing to consider the following :

RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. Staff is asked to provide this information to the Council prior to its meeting on 15 July 2010. Thanks, Liz

From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Tuesday, June 15, 2010 6:34 PM To: Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings

Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department.

Chuck

From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings

Thanks Rafik (and Bill also).

I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say.

Kind regards,

Caroline.

From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings

Hi Caroline,

I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection.

Rafik

2010/6/16 Caroline Greer <cgreer@mtld.mobi> Many thanks Rafik. Can we define ‘not so expensive’?

Caroline.

From: Rafik Dammak [mailto:rafik.dammak@gmail.com] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings

Hi Caroline,

audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup.

Regards

Rafik

2010/6/15 Caroline Greer <cgreer@mtld.mobi>

Bill,

Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion.

Thanks,

Caroline.

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings

Hello,

In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion.

MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS

WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible;

WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities;

WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups;

WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and

WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members;

NOW THEREFORE, BE IT:

RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time.

*********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

Hi Bill, I am not sure how my response changes the intent of your motion. I do see that my proposal would delay implementation, because I don't want to give you incorrect or incomplete information, but my desire is to respond quickly and in a way that is consistent with your intent. I do think we can respond relatively quickly, but there are issues to consider that I don't want to treat in a cursory manner. I "think" that the incremental audio streaming costs if we can audiocast like we do for these public meetings will be relatively small. But, for example, there are limits to the number of people who can be in an Adobe Connect room without expanding to a special (larger, more costly) room. And there are some consequences that the Council might want to be aware of, for example all who access the adobe connect room would be able to comment in the chat room (which might have both benefits and challenges). This may not be important to the Council but you may not know who is in the Adobe Connect room (and chatting) as individuals self-identify when they enter. Also, you don't say whether you expect that audio streaming should also be provided to individuals who cannot access the Internet in order to listen. We have existing tools that will almost certainly be both functional and more cost effective than investing in additional tools, and I think we can provide accurate information by the 15th. If the Council thinks that we should publicly solicit competitive bids, it would be quite difficult to do so to meet the deadline of the 15th of July. Thanks, Liz From: William Drake [mailto:william.drake@graduateinstitute.ch] Sent: Sunday, June 20, 2010 12:52 PM To: Stéphane Van Gelder Cc: Gomes, Chuck; Liz Gasster; Caroline Greer; Rafik Dammak; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Well the amendment obviously changes the intent quite a bit, but if a two step process will make everyone happier, fine. But how about a little tweak: RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. In making this determination, staff shall publicly solicit competitive bids from external suppliers of such services, as well as assess the cost of providing such services internally through ICANN's own network operations. Staff is asked to provide cost information on the available options to the Council prior to its meeting on 15 July 2010. Best, Bill On Jun 20, 2010, at 12:04 PM, Stéphane Van Gelder wrote: I am willing to put this forward as a friendly amendment if that can help. Thanks, Stéphane Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit : Bill/Olga, I had asked Staff to try to have the estimated cost info in advance of our meeting this week, but, as you can see, it looks like that is not possible. Would you consider amending your motion as requested by Liz? Chuck From: Liz Gasster [mailto:liz.gasster@icann.org] Sent: Sunday, June 20, 2010 5:26 AM To: Gomes, Chuck; Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: RE: [council] Motion on Transparency of Council Meetings All, We are still working on this request. I do not want to respond prematurely, as there are several options to consider. Because of how little time we have had to explore this, I would like to propose that the Council consider a friendly amendment. Would the Council be willing to consider the following : RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. Staff is asked to provide this information to the Council prior to its meeting on 15 July 2010. Thanks, Liz From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Tuesday, June 15, 2010 6:34 PM To: Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: RE: [council] Motion on Transparency of Council Meetings Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department. Chuck From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: RE: [council] Motion on Transparency of Council Meetings Thanks Rafik (and Bill also). I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say. Kind regards, Caroline. From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi<mailto:cgreer@mtld.mobi>> Many thanks Rafik. Can we define 'not so expensive'? Caroline. From: Rafik Dammak [mailto:rafik.dammak@gmail.com<mailto:rafik.dammak@gmail.com>] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi<mailto:cgreer@mtld.mobi>> Bill, Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion. Thanks, Caroline. -----Original Message----- From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org>] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings Hello, In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion. MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible; WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities; WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups; WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members; NOW THEREFORE, BE IT: RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time. *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch> www.graduateinstitute.ch/cig/drake.html<http://www.graduateinstitute.ch/cig/drake.html> www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake> *********************************************************** *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch> www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake> ***********************************************************

I won’t be able to attend Board’s dinner tonight. Jaime Wagner <mailto:jaime@corp.plugin.com.br> jaime@corp.plugin.com.br Cel (51) 8126-0916 Fax (51) 3123-1708 De: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] Em nome de William Drake Enviada em: domingo, 20 de junho de 2010 13:09 Para: Liz Gasster Cc: Stéphane Van Gelder; Gomes, Chuck; Caroline Greer; Rafik Dammak; council@gnso.icann.org Assunto: Re: [council] Motion on Transparency of Council Meetings Hi Liz On Jun 20, 2010, at 3:12 PM, Liz Gasster wrote: Hi Bill, I am not sure how my response changes the intent of your motion. I do see that my proposal would delay implementation, because I don’t want to give you incorrect or incomplete information, but my desire is to respond quickly and in a way that is consistent with your intent. Oh, I just meant that my proposal was that we decide on Wednesday whether to do this (based on the assumption that the cost is at least as manageable as it is for organizations that have far fewer resources and yet do it), rather than that we ask for cost info and put off making a decision until a future Council meeting. With the ATRT process and related themes in the air, it'd have been a nice signal to have the announcement be one of the headlines out of the Brussels meeting. Friendly GACers might even mention it at the ITU Plenipotentiary in October when the usual themes arise. I do think we can respond relatively quickly, but there are issues to consider that I don’t want to treat in a cursory manner. I “think” that the incremental audio streaming costs if we can audiocast like we do for these public meetings will be relatively small. That was my guess But, for example, there are limits to the number of people who can be in an Adobe Connect room without expanding to a special (larger, more costly) room. And there are some consequences that the Council might want to be aware of, for example all who access the adobe connect room would be able to comment in the chat room (which might have both benefits and challenges). This may not be important to the Council but you may not know who is in the Adobe Connect room (and chatting) as individuals self-identify when they enter. Also, you don’t say whether you expect that audio streaming should also be provided to individuals who cannot access the Internet in order to listen. We may be misunderstanding each other here. I did not suggest opening the Adobe Connect rooms to all comers, which could indeed become a mess with unknown unknowns commenting in the chat etc. I asked only that we audiocast the calls so people could listen. We have existing tools that will almost certainly be both functional and more cost effective than investing in additional tools, and I think we can provide accurate information by the 15th. If the Council thinks that we should publicly solicit competitive bids, it would be quite difficult to do so to meet the deadline of the 15th of July. Ok if you think soliciting bids would necessarily drag out the process, how about "In making this determination, staff shall assess the services and prices of external suppliers, as well the cost of providing such services internally through ICANN's own network operations."? If obtaining the least expensive reliable service is the issue and if there's at least the possibility that internal provisioning might prove pricey enough to affect Councilors' votes on a motion, it'd make sense to at least know what external vendors could offer as a comparative baseline, no? Anyone else have thoughts on this as well? Best, Bill From: William Drake [mailto:william.drake@graduateinstitute.ch] Sent: Sunday, June 20, 2010 12:52 PM To: Stéphane Van Gelder Cc: Gomes, Chuck; Liz Gasster; Caroline Greer; Rafik Dammak; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Well the amendment obviously changes the intent quite a bit, but if a two step process will make everyone happier, fine. But how about a little tweak: RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. In making this determination, staff shall publicly solicit competitive bids from external suppliers of such services, as well as assess the cost of providing such services internally through ICANN's own network operations. Staff is asked to provide cost information on the available options to the Council prior to its meeting on 15 July 2010. Best, Bill On Jun 20, 2010, at 12:04 PM, Stéphane Van Gelder wrote: I am willing to put this forward as a friendly amendment if that can help. Thanks, Stéphane Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit : Bill/Olga, I had asked Staff to try to have the estimated cost info in advance of our meeting this week, but, as you can see, it looks like that is not possible. Would you consider amending your motion as requested by Liz? Chuck From: Liz Gasster [mailto:liz.gasster@icann.org] Sent: Sunday, June 20, 2010 5:26 AM To: Gomes, Chuck; Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings All, We are still working on this request. I do not want to respond prematurely, as there are several options to consider. Because of how little time we have had to explore this, I would like to propose that the Council consider a friendly amendment. Would the Council be willing to consider the following : RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. Staff is asked to provide this information to the Council prior to its meeting on 15 July 2010. Thanks, Liz From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Tuesday, June 15, 2010 6:34 PM To: Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department. Chuck From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Thanks Rafik (and Bill also). I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say. Kind regards, Caroline. From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi> Many thanks Rafik. Can we define ‘not so expensive’? Caroline. From: Rafik Dammak [mailto:rafik.dammak@gmail.com] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi> Bill, Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion. Thanks, Caroline. -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings Hello, In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion. MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible; WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities; WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups; WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members; NOW THEREFORE, BE IT: RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time. *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake *********************************************************** *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake *********************************************************** *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

Thanks Bill for the additional clarification. Regarding your clarification that: We may be misunderstanding each other here. I did not suggest opening the Adobe Connect rooms to all comers, which could indeed become a mess with unknown unknowns commenting in the chat etc. I asked only that we audiocast the calls so people could listen. Audiocasting the teleconferences (not through Adobe) but through our telecom conference service provider will be more expensive, and will add complexity that we must also consider (still happy to pursue and provide information, I am just making that point). Would the toll free numbers be made public? Today that is not done, Glen sends the relevant dial ins to the permitted participants (e.g. Councilors and staff). Often people need to be dialed out to, each of these is done individually, so there is considerable staff overhead to coordinate access for each ad hoc participant, in addition to additional toll charges. So if this process continues, listeners would need to RSVP in advance so that the information can be provided. It can be very labor intensive today, these costs would increase if we were to have many more "listeners". Making the call-in numbers public (in order to avoid this overhead) may create other issues to consider. I am not objecting to the idea, I just want to pursue this in the way you envision it working. Thanks again, Liz From: William Drake [mailto:william.drake@graduateinstitute.ch] Sent: Sunday, June 20, 2010 6:09 PM To: Liz Gasster Cc: Stéphane Van Gelder; Gomes, Chuck; Caroline Greer; Rafik Dammak; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Liz On Jun 20, 2010, at 3:12 PM, Liz Gasster wrote: Hi Bill, I am not sure how my response changes the intent of your motion. I do see that my proposal would delay implementation, because I don't want to give you incorrect or incomplete information, but my desire is to respond quickly and in a way that is consistent with your intent. Oh, I just meant that my proposal was that we decide on Wednesday whether to do this (based on the assumption that the cost is at least as manageable as it is for organizations that have far fewer resources and yet do it), rather than that we ask for cost info and put off making a decision until a future Council meeting. With the ATRT process and related themes in the air, it'd have been a nice signal to have the announcement be one of the headlines out of the Brussels meeting. Friendly GACers might even mention it at the ITU Plenipotentiary in October when the usual themes arise. I do think we can respond relatively quickly, but there are issues to consider that I don't want to treat in a cursory manner. I "think" that the incremental audio streaming costs if we can audiocast like we do for these public meetings will be relatively small. That was my guess But, for example, there are limits to the number of people who can be in an Adobe Connect room without expanding to a special (larger, more costly) room. And there are some consequences that the Council might want to be aware of, for example all who access the adobe connect room would be able to comment in the chat room (which might have both benefits and challenges). This may not be important to the Council but you may not know who is in the Adobe Connect room (and chatting) as individuals self-identify when they enter. Also, you don't say whether you expect that audio streaming should also be provided to individuals who cannot access the Internet in order to listen. We may be misunderstanding each other here. I did not suggest opening the Adobe Connect rooms to all comers, which could indeed become a mess with unknown unknowns commenting in the chat etc. I asked only that we audiocast the calls so people could listen. We have existing tools that will almost certainly be both functional and more cost effective than investing in additional tools, and I think we can provide accurate information by the 15th. If the Council thinks that we should publicly solicit competitive bids, it would be quite difficult to do so to meet the deadline of the 15th of July. Ok if you think soliciting bids would necessarily drag out the process, how about "In making this determination, staff shall assess the services and prices of external suppliers, as well the cost of providing such services internally through ICANN's own network operations."? If obtaining the least expensive reliable service is the issue and if there's at least the possibility that internal provisioning might prove pricey enough to affect Councilors' votes on a motion, it'd make sense to at least know what external vendors could offer as a comparative baseline, no? Anyone else have thoughts on this as well? Best, Bill From: William Drake [mailto:william.drake@graduateinstitute.ch] Sent: Sunday, June 20, 2010 12:52 PM To: Stéphane Van Gelder Cc: Gomes, Chuck; Liz Gasster; Caroline Greer; Rafik Dammak; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: Re: [council] Motion on Transparency of Council Meetings Hi Well the amendment obviously changes the intent quite a bit, but if a two step process will make everyone happier, fine. But how about a little tweak: RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. In making this determination, staff shall publicly solicit competitive bids from external suppliers of such services, as well as assess the cost of providing such services internally through ICANN's own network operations. Staff is asked to provide cost information on the available options to the Council prior to its meeting on 15 July 2010. Best, Bill On Jun 20, 2010, at 12:04 PM, Stéphane Van Gelder wrote: I am willing to put this forward as a friendly amendment if that can help. Thanks, Stéphane Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit : Bill/Olga, I had asked Staff to try to have the estimated cost info in advance of our meeting this week, but, as you can see, it looks like that is not possible. Would you consider amending your motion as requested by Liz? Chuck From: Liz Gasster [mailto:liz.gasster@icann.org] Sent: Sunday, June 20, 2010 5:26 AM To: Gomes, Chuck; Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: RE: [council] Motion on Transparency of Council Meetings All, We are still working on this request. I do not want to respond prematurely, as there are several options to consider. Because of how little time we have had to explore this, I would like to propose that the Council consider a friendly amendment. Would the Council be willing to consider the following : RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. Staff is asked to provide this information to the Council prior to its meeting on 15 July 2010. Thanks, Liz From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Tuesday, June 15, 2010 6:34 PM To: Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: RE: [council] Motion on Transparency of Council Meetings Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department. Chuck From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: RE: [council] Motion on Transparency of Council Meetings Thanks Rafik (and Bill also). I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say. Kind regards, Caroline. From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi<mailto:cgreer@mtld.mobi>> Many thanks Rafik. Can we define 'not so expensive'? Caroline. From: Rafik Dammak [mailto:rafik.dammak@gmail.com<mailto:rafik.dammak@gmail.com>] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi<mailto:cgreer@mtld.mobi>> Bill, Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion. Thanks, Caroline. -----Original Message----- From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org>] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings Hello, In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion. MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible; WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities; WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups; WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members; NOW THEREFORE, BE IT: RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time. *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch> www.graduateinstitute.ch/cig/drake.html<http://www.graduateinstitute.ch/cig/drake.html> www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake> *********************************************************** *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch> www.graduateinstitute.ch/cig/drake.html<http://www.graduateinstitute.ch/cig/drake.html> www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake> *********************************************************** *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch> www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake> ***********************************************************

That might be a good idea Stéphane. Chuck From: Stéphane Van Gelder [mailto:stephane.vangelder@indom.com] Sent: Sunday, June 20, 2010 6:04 AM To: Gomes, Chuck Cc: Liz Gasster; Caroline Greer; Rafik Dammak; William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings I am willing to put this forward as a friendly amendment if that can help. Thanks, Stéphane Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit : Bill/Olga, I had asked Staff to try to have the estimated cost info in advance of our meeting this week, but, as you can see, it looks like that is not possible. Would you consider amending your motion as requested by Liz? Chuck From: Liz Gasster [mailto:liz.gasster@icann.org] Sent: Sunday, June 20, 2010 5:26 AM To: Gomes, Chuck; Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings All, We are still working on this request. I do not want to respond prematurely, as there are several options to consider. Because of how little time we have had to explore this, I would like to propose that the Council consider a friendly amendment. Would the Council be willing to consider the following : RESOLVED that the Council asks staff to determine the costs associated with audiocasting all GNSO Council teleconference meetings (in addition to being recorded) so that members of the community can listen in real time. Staff is asked to provide this information to the Council prior to its meeting on 15 July 2010. Thanks, Liz From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Tuesday, June 15, 2010 6:34 PM To: Caroline Greer; Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Staff will try to get some rough cost estimates of a couple alternative ways of doing this before our meeting on the 23rd. In particular, Liz has sent a request to the ICANN IT department. Chuck From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Caroline Greer Sent: Tuesday, June 15, 2010 11:23 AM To: Rafik Dammak Cc: William Drake; council@gnso.icann.org Subject: RE: [council] Motion on Transparency of Council Meetings Thanks Rafik (and Bill also). I have no clue about the costs associated with such things so I was just trying to get a handle on it. Sounds like a very low level cost from what you both say. Kind regards, Caroline. From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rafik Dammak Sent: 15 June 2010 16:16 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, I was active in WG about remote participation for Internet Governance Forum, and my understanding is that cost wasn't a barrier for setup either audiocast or videocast. I am even in contact with team from Politechnico Torino which help IGF secretariat to setup video and audio streaming for each IGF open consultation and they only request a reliable bandwidth Internet connection. Rafik 2010/6/16 Caroline Greer <cgreer@mtld.mobi> Many thanks Rafik. Can we define 'not so expensive'? Caroline. From: Rafik Dammak [mailto:rafik.dammak@gmail.com] Sent: 15 June 2010 16:08 To: Caroline Greer Cc: William Drake; council@gnso.icann.org Subject: Re: [council] Motion on Transparency of Council Meetings Hi Caroline, audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup. Regards Rafik 2010/6/15 Caroline Greer <cgreer@mtld.mobi> Bill, Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion. Thanks, Caroline. -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings Hello, In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion. MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible; WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities; WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups; WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members; NOW THEREFORE, BE IT: RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time. *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

Hi On Jun 15, 2010, at 5:07 PM, Rafik Dammak wrote:

Hi Caroline,

audiocast is different to what as councilors we use for confcall. it is just classic audio streaming and it is not so expensive to be setup.

As Chuck raised the same question I called the IGF secretariat, which audiocasts all the main IGF meetings and open consultations (much larger and more globally distributed audience than what we'd have). They laughed and said its extremely inexpensive for any organization that has a server and bandwidth, so they don't separately cost it out. So sorry I don't have a precise number handy, but I know it's widely done by universities and even NGOs of very limited means. I cannot imagine it is beyond the capacity of ICANN to manage for two hours every three weeks. On Jun 15, 2010, at 5:10 PM, Zahid Jamil wrote:

Wondering if that can also be the case for every Board meeting, working group and drafting team?

In a perfect world...but why not start small, set the example, and then see...? Best, Bill

2010/6/15 Caroline Greer <cgreer@mtld.mobi>

Bill,

Do you know if we have a cost estimate for the set-up of real-time audio calls? I think we might need that information in order to consider the motion.

Thanks,

Caroline.

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: 15 June 2010 10:03 To: GNSO Council List Subject: [council] Motion on Transparency of Council Meetings

Hello,

In light of the bit of conversation over the past couple days concerning the relationship between Council members and their SGs, the ATRT process and our pending meeting with them, and internal discussions in NCSG, I hear by make the following motion.

MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS

WHEREAS the Affirmation of Commitments mandates that ICANN processes be made as transparent as possible;

WHEREAS the GNSO Council seeks to promote broad community awareness of and engagement in GNSO activities;

WHEREAS the GNSO Council is a management team whose elected members represent their respective Stakeholder Groups in a manner determined by those Stakeholder Groups;

WHEREAS this representation function would be enhanced if Stakeholder Group members were able to listen in real time to Council meetings; and

WHEREAS it would be impractical to open the GNSO Council meeting teleconference facility to Stakeholder Group members;

NOW THEREFORE, BE IT:

RESOLVED that beginning in July 2010, all GNSO Council teleconference meetings will be audiocast (in addition to being recorded) so that members of the community can listen in real time.

*********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************

*********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake@graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html www.linkedin.com/in/williamjdrake ***********************************************************