Transmittal of Proposed Section 6 and ANNEX to GNSO Operating Procedures
To: GNSO Council From: Work Prioritization Model Drafting Team (WPM-DT) Dear Councilors: Since being organized by the GNSO Council at the Seoul ICANN meeting (Nov 2009), the WPM-DT has been working diligently over the past five months to scope out and complete a set of activities leading to a proposed methodology for prioritizing the GNSO’s work. As its primary deliverable, the team has drafted a document ( http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf) and recommends that it be approved for inclusion in the GNSO Operating Procedures as Chapter 6 along with its accompanying ANNEX. The procedure contains three main sections: Purpose (6.1), Scope (6.2), and Methodology (6.3) followed by an ANNEX, which includes detailed steps/procedures that may be amended as the Council gains experience with the approach. The DT’s goals in developing the methodology were to ensure that the process: 1. is user-friendly, unambiguous, and straightforward to execute; 2. produces realistic outputs that will help the Council to make effective management decisions; and 3. is structured as an on-going task that accommodates change including the introduction of new projects as they are proposed in the future. The DT believes that prioritization is an important first step of the Council’s broader project management role, which should be further defined and will require appropriate tools to assist in the active and effective management of the workload. To facilitate these managerial responsibilities, the DT recommends that: 1) a process be developed to allow timely tracking of GNSO projects on an on-going basis; and 2) its process be supported with a web-based software toolkit (e.g. excellent open source applications are available) that will assign Staff and Community resources to projects/tasks and offer time/milestone tracking plus advanced collaboration capabilities allowing work to be managed efficiently, effectively, and transparently. The DT remains available to assist the Council in the implementation of these new Work Prioritization procedures and to work with any other team(s) on scoping out the program/project management disciplines that will become central in the Council’s role as manager of the policy development process. Olga Cavalli Chair, WPM-DT 9 April 2010
Olga & WPM-Drafting Team Members Very well written document! The process seems simple and straightforward in the reading. My only comment would be that the initial 10 calendar days for Councilors to do the initial project rating may be a bit short given that all of us wear many hats and most of us travel quite extensively. 10 "business days" or 15 "calendar days" would allow just a bit more time for us to do this work. Again team, great work. Take care Terry From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Olga Cavalli Sent: Friday, April 09, 2010 6:44 PM To: GNSO Council Cc: Olga Cavalli Subject: [council] Transmittal of Proposed Section 6 and ANNEX to GNSO Operating Procedures To: GNSO Council From: Work Prioritization Model Drafting Team (WPM-DT) Dear Councilors: Since being organized by the GNSO Council at the Seoul ICANN meeting (Nov 2009), the WPM-DT has been working diligently over the past five months to scope out and complete a set of activities leading to a proposed methodology for prioritizing the GNSO's work. As its primary deliverable, the team has drafted a document (http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf) and recommends that it be approved for inclusion in the GNSO Operating Procedures as Chapter 6 along with its accompanying ANNEX. The procedure contains three main sections: Purpose (6.1), Scope (6.2), and Methodology (6.3) followed by an ANNEX, which includes detailed steps/procedures that may be amended as the Council gains experience with the approach. The DT's goals in developing the methodology were to ensure that the process: a. is user-friendly, unambiguous, and straightforward to execute; b. produces realistic outputs that will help the Council to make effective management decisions; and c. is structured as an on-going task that accommodates change including the introduction of new projects as they are proposed in the future. The DT believes that prioritization is an important first step of the Council's broader project management role, which should be further defined and will require appropriate tools to assist in the active and effective management of the workload. To facilitate these managerial responsibilities, the DT recommends that: 1) a process be developed to allow timely tracking of GNSO projects on an on-going basis; and 2) its process be supported with a web-based software toolkit (e.g. excellent open source applications are available) that will assign Staff and Community resources to projects/tasks and offer time/milestone tracking plus advanced collaboration capabilities allowing work to be managed efficiently, effectively, and transparently. The DT remains available to assist the Council in the implementation of these new Work Prioritization procedures and to work with any other team(s) on scoping out the program/project management disciplines that will become central in the Council's role as manager of the policy development process. Olga Cavalli Chair, WPM-DT 9 April 2010
Thank you Olga and congrats to the group. There is a clearly a huge amount of work that has gone into this. I would like to know how the team choose the frequency described in 6.3.2. As the report states in several places that the GNSO environment in inherently dynamic, something which I think we can all agree with, does the team not think that we should plan for at least 2 prioritization meetings a year in order to cater for changes in GNSO projects on a more regular basis? Thanks, Stéphane Le 10 avr. 2010 à 03:43, Olga Cavalli a écrit :
To: GNSO Council From: Work Prioritization Model Drafting Team (WPM-DT)
Dear Councilors:
Since being organized by the GNSO Council at the Seoul ICANN meeting (Nov 2009), the WPM-DT has been working diligently over the past five months to scope out and complete a set of activities leading to a proposed methodology for prioritizing the GNSO’s work. As its primary deliverable, the team has drafted a document (http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf) and recommends that it be approved for inclusion in the GNSO Operating Procedures as Chapter 6 along with its accompanying ANNEX. The procedure contains three main sections: Purpose (6.1), Scope (6.2), and Methodology (6.3) followed by an ANNEX, which includes detailed steps/procedures that may be amended as the Council gains experience with the approach.
The DT’s goals in developing the methodology were to ensure that the process:
is user-friendly, unambiguous, and straightforward to execute; produces realistic outputs that will help the Council to make effective management decisions; and is structured as an on-going task that accommodates change including the introduction of new projects as they are proposed in the future. The DT believes that prioritization is an important first step of the Council’s broader project management role, which should be further defined and will require appropriate tools to assist in the active and effective management of the workload. To facilitate these managerial responsibilities, the DT recommends that:
1) a process be developed to allow timely tracking of GNSO projects on an on-going basis; and
2) its process be supported with a web-based software toolkit (e.g. excellent open source applications are available) that will assign Staff and Community resources to projects/tasks and offer time/milestone tracking plus advanced collaboration capabilities allowing work to be managed efficiently, effectively, and transparently.
The DT remains available to assist the Council in the implementation of these new Work Prioritization procedures and to work with any other team(s) on scoping out the program/project management disciplines that will become central in the Council’s role as manager of the policy development process.
Olga Cavalli Chair, WPM-DT 9 April 2010
participants (3)
-
Olga Cavalli -
Stéphane Van Gelder -
Terry L Davis, P.E.