Travel support draft text
Dear collegues, the text prepared by the drafting team on Travel support funds is included in this email for your revision and comments. A special request for flexibility on the use of travel funds was made to ICANN staff in a meeting in Cairo. Flexibility could be possible but there are fiduciary controls that makes it difficult. Feedback about this issue will be provided by ICANN staff. They said it could be very useful if GNSO may set up a group that provides input to staff about these travel issues, in both phases (until June and after). In this regard I want to suggest that we keep this drafting team as the group in charge of interacting with ICANN staff in relation with travel funds. We could discuss this during our next conference call. Please let me know if you have any doubt or question. Best regards Olga *GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING* Allocation and Control: The total GNSO Travel support budget (less the amount allotted to the NCAs and GNSO Council chair) should be divided to the extent possible on an equal basis among the GNSO constituencies. The use of travel support funds is for travel to ICANN meetings, including regional, inter-sessional, and face-to-face working group meetings. The use of travel support funds is to be solely determined by each constituency independently as it sees fit to most effectively progress the work of the GNSO. The GNSO Council has no role in deciding how these funds are allocated to individuals. Transparency and Reporting: The names of all who receive travel support must be made known publicly. What is covered for each (e.g. air fare, accommodations, per diem – not the dollar amounts) must also be made public. Everyone who is supported must make known (e.g. in a report) publicly the dates of travel, accommodations (which hotel) and meetings attended and/or work accomplished. Note: This should take less than a page to describe.
Olga, thanks for circulating this. Seems fine. On reporting I think we can be transparent without being bureaucratic and burdensome on volunteers. There is no merit in 15 Council members all writing a report saying "I attended a Council meeting". Moreover, I presume the system is that Constituencies nominate who gets the support but then the individual still needs to apply to ICANN staff for that support ? If so staff is fully informed of who gets what and other staff is fully informed of who attended what. Suggest the following instead: Philip -------------------- Transparency and Reporting: ICANN staff will publish the names of all those who receive travel support together with a list of the relevant meeting(s) for which the support was given and which were attended by the support recipient.
Phillip, yo make a good suggestion. I personally agree. If I do not hear any other comments I will rewrite the draft document. We should review this issue during our next conference call. Best Olga 2008/12/8 Philip Sheppard <philip.sheppard@aim.be>
Olga, thanks for circulating this. Seems fine. On reporting I think we can be transparent without being bureaucratic and burdensome on volunteers. There is no merit in 15 Council members all writing a report saying "I attended a Council meeting". Moreover, I presume the system is that Constituencies nominate who gets the support but then the individual still needs to apply to ICANN staff for that support ? If so staff is fully informed of who gets what and other staff is fully informed of who attended what. Suggest the following instead: Philip
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Transparency and Reporting:
ICANN staff will publish the names of all those who receive travelsupport together with a list of the relevant meeting(s) for which the support was given and which were attended by the support recipient.
I agree with this change. Greg ________________________________ From: Olga Cavalli <olgac@fibertel.com.ar> To: Philip Sheppard <philip.sheppard@aim.be> Cc: Council GNSO <council@gnso.icann.org> Sent: Wednesday, December 10, 2008 1:11:12 PM Subject: Re: [council] Travel support draft text Phillip, yo make a good suggestion. I personally agree. If I do not hear any other comments I will rewrite the draft document. We should review this issue during our next conference call. Best Olga 2008/12/8 Philip Sheppard <philip.sheppard@aim.be> Olga, thanks for circulating this. Seems fine. On reporting I think we can be transparent without being bureaucratic and burdensome on volunteers. There is no merit in 15 Council members all writing a report saying "I attended a Council meeting". Moreover, I presume the system is that Constituencies nominate who gets the support but then the individual still needs to apply to ICANN staff for that support ? If so staff is fully informed of who gets what and other staff is fully informed of who attended what. Suggest the following instead: Philip -------------------- Transparency and Reporting: ICANN staff will publish the names of all those who receive travel support together with a list of the relevant meeting(s) for which the support was given and which were attended by the support recipient.
Yes, this change makes sense. On Dec 10, 2008, at 10:19 AM, Greg Ruth wrote:
I agree with this change. Greg From: Olga Cavalli <olgac@fibertel.com.ar> To: Philip Sheppard <philip.sheppard@aim.be> Cc: Council GNSO <council@gnso.icann.org> Sent: Wednesday, December 10, 2008 1:11:12 PM Subject: Re: [council] Travel support draft text
Phillip, yo make a good suggestion. I personally agree. If I do not hear any other comments I will rewrite the draft document. We should review this issue during our next conference call. Best Olga
2008/12/8 Philip Sheppard <philip.sheppard@aim.be> Olga, thanks for circulating this. Seems fine. On reporting I think we can be transparent without being bureaucratic and burdensome on volunteers. There is no merit in 15 Council members all writing a report saying "I attended a Council meeting". Moreover, I presume the system is that Constituencies nominate who gets the support but then the individual still needs to apply to ICANN staff for that support ? If so staff is fully informed of who gets what and other staff is fully informed of who attended what. Suggest the following instead: Philip
-------------------- Transparency and Reporting:
ICANN staff will publish the names of all those who receive travel support together with a list of the relevant meeting(s) for which the support was given and which were attended by the support recipient.
IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: robin@ipjustice.org
participants (4)
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Greg Ruth -
Olga Cavalli -
Philip Sheppard -
Robin Gross