Dear Councillors, In preparation for the GNSO Council Meeting on Thursday/Friday 7/8 January 2010 please find the agenda below. Please review the - Status updates http://gnso.icann.org/meetings/notes-council-07jan10-en.htm - GNSO Project Status List at: http://gnso.icann.org/meetings/pending-projects-list.pdf Please note that two items have been added for discussion under Any Other Business 7.2.1 Draft Proposal for Affirmation of Commitments (AoC) Review Teams 7.3 Joint Meeting with the Government Advisory Committee (GAC) in Nairobi The call details will be resent in a separate email. Please let me know if you have any questions. Thank you and a very Happy New Year! Glen GNSO Council Agenda 7 January 2010 http://gnso.icann.org/meetings/agenda-07jan10-en.htm Wiki version: https://st.icann.org/gnso-council/index.cgi?agenda_7_january_2010 This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oc... For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 20:00 UTC (see below and http://www.timeanddate.com for other times) (12:00 PST, 15:00 EST, 10:00 HAST, 21:00 CET; 04:00 Hong Kong, 07:00 Melbourne Friday) Dial-in numbers will be sent individually to Council members. Councilors should notify Glen in advance if a dial out call is needed. Item 1: Administrative matters 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the following Council meetings per the new Council Operating Procedures: * 17 December meeting - Approved on 31 December 2009 http://gnso.icann.org/meetings/minutes-council-17dec09-en.htm Item 2: Issues Report regarding vertical separation of Registries and Registrars 2.1 Refer to Issues Report on Vertical Integration: http://gnso.icann.org/issues/vertical-integration/report-04dec09-en.pdf 2.2 Overview of Issues Report (Margie Milam) http://gnso.icann.org/correspondence/issues-report-summary-17dec09-en.pdf 2.3 Discussion 2.4 Information about the ICANN Consultation on New gTLD Registry Agreement on 7 January 2010 in Washington D.C.? (Margie/Kurt) 2.5 Next steps 2.5.1 Action regarding decision on whether or not to initiate a PDP - 28 Jan meeting? Item 3: Prioritization of GNSO work 3.1 Status Report (Olga) 3.2 Next steps? Item 4: The Internationalized Domain Names (IDN) Implementation Working Team Final Report 4.1 Refer to report at http://www.icann.org/en/topics/new-gtlds/idn-implementation-working-team-rep... 4.2 Brief overview of report (Bart Boswinkel) 4.3 Action item: The working team report recommends that the GNSO & ccNSO do policy work with regard to the following two issues related to single-character IDN top level names: 1) selection of scripts for which single character IDN TLDs should be allowed; 2) method for allocation of single character IDN TLDs. 4.3.1 Discussion 4.3.2 Volunteers for working with ccNSO volunteers to develop a draft charter? Item 5: Add Grace Period (AGP) Limits Policy - Implementation Report 5.1 Refer to http://www.icann.org/en/tlds/agp-limits-policy-report-14dec09-en.pdf 5.1.1 Staff Presentation - Craig Schwartz http://gnso.icann.org/correspondence/presentation-gnso-agp-slides-07jan10-en... 5.2 Action Items 5.3 Discussion Item 6: Status updates 6.1 Items of interest to the GNSO from the ccNSO (Olga Cavalli/Han Chuan Lee) 6.2 Other? 6.3 Questions/comments on written status updates sent in advance by leaders of Working Groups, Work Teams, staff projects, etc.? Status updates http://gnso.icann.org/meetings/notes-council-07jan10-en.htm Item 7: Any Other Business (AOB) 7.1 Staff update on plans to ensure safety and security in Nairobi 7.2.1 Draft Proposal for Affirmation of Commitments (AoC) Review Teams http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propos... published at: http://www.icann.org/en/announcements/announcement-26dec09-en.htm 7.2.1.1 Brief review of the proposal 7.2.1.2 Should the Council submit comments on behalf of the GNSO? If so, develop plan. Public Comments: http://www.icann.org/en/public-comment/public-comment-201001.htm#affrev 7.2.1.3 How should GNSO volunteers be identified as nominees for each of the four review teams? (Next steps?) 7.3 Joint Meeting with the Government Advisory Committee (GAC) in Nairobi 7.3.1 Discussion re. GAC proposed topics: 1) New gTLD policy implementation, including Expression of Interest (EoI); 2) Affirmation of Commitments (AoC). 7.3.2 Other possible topics to propose to the GAC? 7.3.3 Discussion re. how we should prepare for the joint GAC/GNSO session. Item 8: The updated GNSO Project Status List (formerly Pending Action Item List) is at: http://gnso.icann.org/meetings/pending-projects-list.pdf 8.1 Questions/comments? Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; c. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); d. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; e. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and f. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: a. Initiate a policy development process; b. Forward a policy recommendation to the Board; c. Recommend amendments to the ICANN Bylaws; d. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. Reference (Coordinated Universal Time) UTC 20:00 ---------------------------------------------------------------------------- Maui, Hawaii UTC -10+0DST 10:00 California, USA (PDT) UTC-8+0DST 12:00 New York/Washington DC, USA (EDT) UTC-5+0DST 15:00 Buenos Aires, Argentina UTC-3+0DST 12:00 Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 13:00 Dublin, Ireland (GMT) UTC+0DST 20:00 Darmstadt, Germany (CET) UTC+1+0DST 21:00 Paris, France (CET) UTC+1+0DST 21:00 Moscow, Russian Federation (MSK) UTC+3+0DST 23:00 Karachi, Pakistan UTC+5+0DST 01:00 next day Hong Kong, China UTC+8+0DST 04:00 next day Tokyo, Japan UTC+9+0DST 05:00 next day Melbourne,/Sydney Australia (EDT) UTC+10+1DST 07:00 next day -------------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with exceptions) -------------------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org