Dear all, Please find below the final proposed agenda for the Extraordinary GNSO Council Meeting on 8 April 2021 at 19:00 UTC. Draft GNSO Council Agenda 08 April 2021 Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/N4SUCQ This agenda was established according to the GNSO Operating Procedures [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjreXA5U9$> v3.5, updated on 24 October 2019 For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting held 19:00 UTC Coordinated Universal Time: 19:00 UTC: https://tinyurl.com/39dnj73j [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/39dnj73j__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjiZ_dlTD$> 12:00 Los Angeles; 15:00 Washington; 20:00 London; 21:00 Paris; 22:00 Moscow; (Friday) 05:00 Melbourne GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/98493524948?pwd=Yjl5djRLaWpSdE5UWTlRRXh4RE42QT09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/98493524948?pwd=Yjl5djRLaWpSdE5UWTlRRXh4RE42QT09__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjnl_og2d$> Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (10 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/policy/2021/minutes/minutes-gnso-council-18feb21-en.pdf__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjkxhu9CB$> of the GNSO Council meeting on 18 February 2021 were posted on 4 March 2021. Minutes of the GNSO Council meeting on 24 March 2021 were posted on April 2021. Item 2: Opening Remarks / Review of Projects & Action List (0 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/council/project__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjrYf9odQ$>and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (0 minutes) * None Item 4: COUNCIL UPDATE - EPDP Phase 1 Rec 27 (Wave 1.5) (25 minutes) Recommendation 27 from the EPDP Phase 1 Final Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/epdp-gtld-registration-data-specs-final-2-20feb19-en.pdf__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjiQTYRN3$>, “... recommends that as part of the implementation of these policy recommendations, updates are made to the following existing policies / procedures, and any others that may have been omitted, to ensure consistency with these policy recommendations as, for example, a number of these refer to administrative and/or technical contact which will no longer be required data elements.” In support of this recommendation, ICANN org prepared the Wave 1 report, an updated version of which was shared with the Council on 19 February 2020. ICANN org has performed additional analysis for recommendation 27, resulting in the Wave 1.5 Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/draft-epdp-phase-1-rec-27-rdp-impacts-23feb21-en.pdf__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjvszTOKf$> that focuses on Privacy and Proxy Services Accreditation Issues (PPSAI) and Translation and Transliteration of Contact Information (T/T) policy recommendations, for which implementation has been started but not completed. For the Wave 1 Report, the staff support team conducted a first analysis of the report, identifying possible next steps for Council consideration that the Council subsequently reviewed to determine next steps. The Council may elect to follow a similar approach to the Wave 1.5 Report, to determine appropriate next steps. Here, the Council will discuss the Wave 1.5 Report. 4.1 – Introduction of topic (Council Leadership) 4.2 – Council discussion 4.3 – Next steps Item 5: COUNCIL DISCUSSION - Introduction to the Briefing Paper on Accuracy Requirements and Programs from ICANN’s Global Domains & Strategy (GDS) 25 minutes) On 4 November 2020, the GNSO Council wrote<https://www.icann.org/en/system/files/correspondence/fouquart-to-swinehart-04nov20-en.pdf> to ICANN org, requesting the preparation of a briefing document outlining both the existing accuracy requirements and programs as well as the impact that GDPR has had on implementing and enforcing the identified requirements and programs. This briefing is intended to inform an accuracy scoping team that the GNSO Council envisioned initiating, which would be tasked with furthering the community’s understanding of the issue and assist in scoping and defining the issue. On 10 December 2020, ICANN org responded<https://www.icann.org/en/system/files/correspondence/swinehart-to-fouquart-10dec20-en.pdf> to confirm its understanding of the request and to commit to delivering that briefing by 26 February 2021. ICANN org delivered the briefing<https://www.icann.org/en/system/files/correspondence/swinehart-to-fouquart-26feb21-en.pdf> on the 26th. In addition to the briefing providing an overview of accuracy requirements and programs, ICANN org included a suggestion that a study to measure accuracy of registration data might be beneficial. In parallel to the request for the briefing, ICANN SO/AC/SG/Cs were requested to start thinking about whether their groups would be interested to participate in a scoping team once created. To date, the BC, ISPCP, RySG, IPC and GAC have expressed an interest and identified potential volunteers with relevant knowledge and expertise. Here, the Council will discuss next steps as it relates to the briefing as well as the scoping team. 5.1 – Introduction of topic (Council Leadership) 5.2 – Council discussion 5.3 – Next steps Item 6: COUNCIL DISCUSSION - GNSO Council Consideration of SAC114 (25 minutes) On 15 February 2021, the SSAC shared<https://mm.icann.org/pipermail/council/2021-February/024465.html> SAC114 [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/ssac-comments-sac114-11feb21-en.pdf__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjsA6WBTm$> with the GNSO Council, which are the Security and Stability Advisory Committee (SSAC)’s comments on the New gTLD Subsequent Procedures PDP’s Draft Final Report, but are directed at the ICANN Board for its consideration. While the comments are directed at the ICANN Board, they pertain to the work of the GNSO and as a result, the Council may benefit from considering SAC114 and formulating its impressions of the recommendations. Here, the Council will consider SAC114 and discuss next steps, if any. 6.1 – Introduction of topic (Council Leadership) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION - GNSO Framework for Continuous Improvement (25 minutes) The GNSO Council has sought an approach to address work that focuses on GNSO structural, procedural and process improvement related work. The proposal from Council leadership is to create a GNSO Framework for Continuous Improvement that will help provide structure to manage the numerous non-PDP related efforts residing on the Council’s Action Decision Radar (ADR). An overview<https://mm.icann.org/pipermail/council/2021-January/024395.html> was developed and shared on 20 January 2021. Based on initial feedback from Councilors and other GNSO stakeholders, a much more detailed draft document was prepared and shared<https://mm.icann.org/pipermail/council/2021-March/024508.html> on 2 March 2021, which provides additional information about the structure and potential work assignments. Input was sought from the Council and SG/C Chairs. Here, the Council will consider whether the framework serves as an appropriate path forward, as well as relevant next steps. 7.1 – Introduction of topic (Council Leadership) 7.2 – Council discussion 7.3 – Next steps Item 8: ANY OTHER BUSINESS (0 minutes) 8.1 - None _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu... [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjkqMiItI$> References for Coordinated Universal Time of 19:00 UTC Local time between November and March Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 12:00 San José, Costa Rica (CST) UTC-6 13:00 New York/Washington DC, USA (EDT) UTC-4 15:00 Buenos Aires, Argentina (ART) UTC-3 16:00 Rio de Janeiro, Brazil (BRST) UTC-3 16:00 London, United Kingdom (GMT) UTC+1 20:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 20:00 Paris, France (CEST) UTC+2 21:00 Moscow, Russia (MST) UTC+3 22:00 Singapore (SGT) (+1 day) UTC+8 03:00 Melbourne, Australia (AEDT)(+1 day) UTC+11 05:00 ---------------------------------------------------------------------------- DST starts/ends on Sunday 28 March 2021, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 31 October 2021 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com [timeanddate.com]<https://urldefense.com/v3/__http:/www.timeanddate.com/__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjqsDgowZ$> and https://tinyurl.com/39dnj73j [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/39dnj73j__;!!PtGJab4!sXy6N26VttTm4JzusEpnRnjRTPi--dHUozqbfL05Hm1VllaeWG9FqHbe4TG-3Xa9nF2kjiZ_dlTD$>