DRAFT Agenda for GNSO Council Public Meeting in Singapore 22 June 2011. This agenda was established according to the GNSO Council Operating Procedures approved 7 April 2011 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-08apr11-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 06:00 UTC - 14:00 Singapore Coordinated Universal Time:06:00 UTC - see below for local times 14:00 Singapore 02:00 Washington DC, 07:00 London, 08:00 Brussels, Tuesday 21 June (23:00 Los Angeles) Dial-in numbers will be sent individually to Council members who will be physically absent. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. http://singapore41.icann.org/node/24585 Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Updated statement of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: •9 June – will be approved on 22 June 2011. Item 2: Pending Projects – Uniform Dispute Resolution Policy (10 minutes) Standard agenda item to update the Council on the GNSO's Pending Projects. Refer to Pending Projects list http://gnso.icann.org/meetings/pending-projects-list.pdf 2.1 Update from Staff (Margie Milam). 2. 2 Discussion 2. 3 Next steps? 2.4 Changes to Pending Projects List since last Council meeting (Stéphane Van Gelder) • GNSO activities: 9 (8 –Policy Process Stering Committee (PPSC) removed, Synthesis of WHOIS requirements and drafting team on Community Working Groups (CWGs) added). • Other activities: 7 (9 – Synthesis of WHOIS requirements moved to "GNSO activities", GNSO constitutes reconfirmations removed). • Joint Supporting Organisations/Advisory Committees (SO/AC) Working Groups (WGs): 7 (7 – no change). • Outstanding recommendations: 1 (1 – no change). Item 3: Inter-Registrar Transfer Policy Part B Working Group (20 minutes) The WG published its final report for public comment in February 2011 and the public comment period closed on March 31. After having considered the comments received and modified its report accordingly, the WG is now presenting its final report for Council consideration Final Report on the Inter-Registrar Transfer Policy - Part B Policy Development Process http://gnso.icann.org/issues/transfers/irtp-b-final-report-30may11-en.pdf Refer to motion 1 https://community.icann.org/display/gnsocouncilmeetings/Motions+22+June+2011 3.1 Update from staff (Marika Konings) http://gnso.icann.org/issues/transfers/council-briefing-irtp-b-14jun11-en.pd... 3.2 Reading of the motion (Tim Ruiz) 3.3 Discussion 3.4 Vote Item 4: Operations Steering Committee (OSC) Proxy votes (15 minutes) The GNSO Council recently identified areas for improvement in the (see http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf) that would simplify and clarify the procedures relating to proxy voting. It tasked the Operations Steering Committee (OSC) with completing a revision to improve the procedures relating to proxy voting. The OSC submitted to the GNSO Council on 14 June 2011 recommended revisions http://gnso.icann.org/drafts/osc-recommended-revisions-proxy-voting-14jun11-... to the GNSO Council Operating Procedures to simplify and clarify the procedures relating to proxy voting. Motion 2 https://community.icann.org/display/gnsocouncilmeetings/Motions+22+June+2011 has been submitted for consideration relating to the recommendations from the OSC. 4.1 Update on OSC activities and recommendations on proxy voting from OSC Chair (Philip Sheppard). 4.2 Reading of the motion (Stéphane Van Gelder) 4.3 Discussion 4.4 Vote Break 10 Minutes Item 5: Community Working Groups (20 minutes) Refer to May 19 meeting action items: In response to the action item on Community Working Groups on the GNSO Council agenda http://gnso.icann.org/meetings/agenda-council-19may11-en.htm, a group of people volunteered to work on this topic. Jonathan Robinson agreed to take the lead in stimulating discussions in view of presenting a report from the drafting team at the Singapore meetings. 5.1 Update from Drafting Team (Jonathan Robinson). http://gnso.icann.org/drafts/ccwg-icann-framework-14jun11-en.pdf 5.2 Discussion 5.3 Next Steps Item 6: Cartagena Board Resolution on Consumer Choice, Competition and Innovation (15 minutes) Refer to Board resolution: http://www.icann.org/en/minutes/resolutions-10dec10-en.htm#6 Information item to provide latest update on the group's work. 6.1 Update from Rosemary Sinclair. 6.2 Discussion 6.3 Next steps? Item 7: Post-Expiry Domain Names Recovery (10 minutes) The group has sent its Final Report for the GNSO Council's consideration on June 14, 2011 http://gnso.icann.org/issues/pednr-final-report-14jun11-en.pdf Presentation of Final Report http://gnso.icann.org/issues/pednr/council-briefing-pednr-14jun11-en.pdf 7.1 Update from chair (Alan Greenberg). 7.2 Discussion Break 10 Minutes Item 8: Joint DNS Security and Stability Analysis Community Working Group (DSSA) (20 minutes) Information item to provide latest update on the group's work. 8.1 Update from co-chairs (Mikey O'Connor and Jörg Schweiger). 8.2 Discussion 9.2 Discussion Item 9: GNSO improvements – Operations Steering Committee (OSC) Constituency and Stakeholder Group Operations Work Team (10 minutes) Information item to provide latest update on the group's work. 9.1 Update from chair (Olga Cavalli). 9.2 Discussion Item 10. Any Other Business (5 minutes) Item 11 Open Microphone (30 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March & October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 06:00 ---------------------------------------------------------------------------- California, USA (PDT) UTC-8+1DST 23:00 Tuesday 21 June Cedar Rapids, USA (CDT) UTC-6+1DST 00:00 New York/Washington DC, USA (EDT) UTC-5+1DST 02:00 Buenos Aires, Argentina UTC-3+0DST 03:00 Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 03:00 London, United Kingdom (BST) UTC+1DST 07:00 Tunis, Tunisia (CET)UTC+1+0DST 07:00 Darmstadt, Germany (CET) UTC+1+1DST 08:00 Paris, France (CET) UTC+1+1DST 08:00 Moscow, Russian Federation UTC+3+1DST 10:00 Karachi, Pakistan UTC+5+0DST 11:00 Beijing, China UTC+8+0DST 14:00 Tokyo, Japan UTC+9+0DST 15:00 Melbourne,/Sydney Australia (EST) UTC+10+0DST 16:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2011, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org