Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC
Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC<http://tinyurl.com/bojlrbx> http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 - Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 - Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-...; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 - Discussion Item 5: UPDATE & DISCUSSION - A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION - Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION - GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 - Status update 7.2 - Discussion 7.3 - Next steps Item 8: INPUT & DISCUSSION - Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 - Input on GNSO PDP Improvements (Marika Konings) 8.2 - Discussion 8.3 - Next steps Item 9: DISCUSSION - Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 - Status update 9.2 - Discussion 9.3 - Next steps Item 10: DISCUSSION - Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 - Current status 10.2 - Discussion 10.3 - Next steps Item 11: UPDATE & DISCUSSION - Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council's proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 - Update (Wolf-Ulrich Knoben) 11.2 - Discussion 11.3 - Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>) UTC+2+0DST 18:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 03:00 (next day) ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/mdmrnk9 Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org
All, I would like to add an agenda item to discuss the conflicting strong confusion decisions that are now out there (i.e., plurals, conflicts of decisions on the same string, etc.). In a recent interview with Akram, he intimated that if there were conflicting decisions, that this would be for the GNSO community to assist on this issue. The gTLD Registries discussed this issue on its bi-weekly call this morning and would really like to see a solution from the community as opposed to ICANN staff. I would be happy to put together some ideas for discussion at the meeting next week. Thanks. Jeffrey J. Neuman Neustar, Inc. / Vice President, Business Affairs From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 27, 2013 1:25 PM To: council@gnso.icann.org Subject: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC<http://tinyurl.com/bojlrbx> http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 - Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 - Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-...; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 - Discussion Item 5: UPDATE & DISCUSSION - A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION - Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION - GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 - Status update 7.2 - Discussion 7.3 - Next steps Item 8: INPUT & DISCUSSION - Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 - Input on GNSO PDP Improvements (Marika Konings) 8.2 - Discussion 8.3 - Next steps Item 9: DISCUSSION - Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 - Status update 9.2 - Discussion 9.3 - Next steps Item 10: DISCUSSION - Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 - Current status 10.2 - Discussion 10.3 - Next steps Item 11: UPDATE & DISCUSSION - Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council's proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 - Update (Wolf-Ulrich Knoben) 11.2 - Discussion 11.3 - Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>) UTC+2+0DST 18:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 03:00 (next day) ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/mdmrnk9 Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org
Jeff, As I suspect this/these matters will rebound to the GNSO policy apparatus, I agree getting a jump on it makes sense. Berard Sent from my iPhone On Aug 28, 2013, at 10:19 AM, "Neuman, Jeff" <Jeff.Neuman@neustar.us> wrote:
All,
I would like to add an agenda item to discuss the conflicting strong confusion decisions that are now out there (i.e., plurals, conflicts of decisions on the same string, etc.). In a recent interview with Akram, he intimated that if there were conflicting decisions, that this would be for the GNSO community to assist on this issue. The gTLD Registries discussed this issue on its bi-weekly call this morning and would really like to see a solution from the community as opposed to ICANN staff.
I would be happy to put together some ideas for discussion at the meeting next week.
Thanks.
Jeffrey J. Neuman Neustar, Inc. / Vice President, Business Affairs
From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 27, 2013 1:25 PM To: council@gnso.icann.org Subject: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC
Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day
Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audio cast http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 mins)
1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda
Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List and Action List. Comments or questions arising.
Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 – Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG).
Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations (10 mins)
This report is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting.
4.1 – Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS,
1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools;
2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report;
3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf;
4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-...;
5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm;
6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf)
NOW THEREFORE BE IT RESOLVED,
1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system;
2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration.
4.2 – Discussion
Item 5: UPDATE & DISCUSSION – A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION – Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION – GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 – Status update 7.2 – Discussion 7.3 – Next steps Item 8: INPUT & DISCUSSION – Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 – Input on GNSO PDP Improvements (Marika Konings) 8.2 – Discussion 8.3 – Next steps Item 9: DISCUSSION – Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 – Status update 9.2 – Discussion 9.3 – Next steps Item 10: DISCUSSION – Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG.
10.1 – Current status 10.2 – Discussion 10.3 – Next steps
Item 11: UPDATE & DISCUSSION – Planning for Buenos Aeries
Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council’s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 – Update (Wolf-Ulrich Knoben) 11.2 – Discussion 11.3 – Next steps Item 12: Any Other Business
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiat
See attached for a very useful illustration which should help inform the discussion. Sourced from here: http://domainincite.com/14321-all-gtld-confusion-decisions-in-one-handy-char... Jonathan From: John Berard [mailto:john@crediblecontext.com] Sent: 28 August 2013 16:40 To: Neuman, Jeff Cc: Glen de Saint Géry; council@gnso.icann.org Subject: Re: [council] RE: Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Jeff, As I suspect this/these matters will rebound to the GNSO policy apparatus, I agree getting a jump on it makes sense. Berard Sent from my iPhone On Aug 28, 2013, at 10:19 AM, "Neuman, Jeff" <Jeff.Neuman@neustar.us> wrote: All, I would like to add an agenda item to discuss the conflicting strong confusion decisions that are now out there (i.e., plurals, conflicts of decisions on the same string, etc.). In a recent interview with Akram, he intimated that if there were conflicting decisions, that this would be for the GNSO community to assist on this issue. The gTLD Registries discussed this issue on its bi-weekly call this morning and would really like to see a solution from the community as opposed to ICANN staff. I would be happy to put together some ideas for discussion at the meeting next week. Thanks. Jeffrey J. Neuman Neustar, Inc. / Vice President, Business Affairs From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 27, 2013 1:25 PM To: council@gnso.icann.org Subject: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC <http://tinyurl.com/bojlrbx> http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast <http://stream.icann.org:8000/gnso.m3u> http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> . Comments or questions arising. Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 – Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 – Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; <http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf> http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, <http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-30may12-en.htm> http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-...; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, <http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm> http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 – Discussion Item 5: UPDATE & DISCUSSION – A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION – Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION – GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 – Status update 7.2 – Discussion 7.3 – Next steps Item 8: INPUT & DISCUSSION – Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 – Input on GNSO PDP Improvements (Marika Konings) 8.2 – Discussion 8.3 – Next steps Item 9: DISCUSSION – Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 – Status update 9.2 – Discussion 9.3 – Next steps Item 10: DISCUSSION – Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 – Current status 10.2 – Discussion 10.3 – Next steps Item 11: UPDATE & DISCUSSION – Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council’s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 – Update (Wolf-Ulrich Knoben) 11.2 – Discussion 11.3 – Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in <http://www.icann.org/en/about/governance/bylaws#AnnexA> Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures ( <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> GNSO Operating Procedures 4.4) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiat
Jeff, Confirming that in the absence of any objections, it seems reasonable to me to add this to the agenda. Please go ahead and pull together any relevant material and we can discuss this on Thursday. Thanks, Jonathan From: Neuman, Jeff [mailto:Jeff.Neuman@neustar.us] Sent: 28 August 2013 15:19 To: 'Glen de Saint Géry'; council@gnso.icann.org Subject: [council] RE: Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC All, I would like to add an agenda item to discuss the conflicting strong confusion decisions that are now out there (i.e., plurals, conflicts of decisions on the same string, etc.). In a recent interview with Akram, he intimated that if there were conflicting decisions, that this would be for the GNSO community to assist on this issue. The gTLD Registries discussed this issue on its bi-weekly call this morning and would really like to see a solution from the community as opposed to ICANN staff. I would be happy to put together some ideas for discussion at the meeting next week. Thanks. Jeffrey J. Neuman Neustar, Inc. / Vice President, Business Affairs From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 27, 2013 1:25 PM To: council@gnso.icann.org Subject: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC <http://tinyurl.com/bojlrbx> http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast <http://stream.icann.org:8000/gnso.m3u> http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> . Comments or questions arising. Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; <http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf> http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, <http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey -30may12-en.htm> http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey- 30may12-en.htm; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, <http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm> http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 Discussion Item 5: UPDATE & DISCUSSION A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 Status update 7.2 Discussion 7.3 Next steps Item 8: INPUT & DISCUSSION Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 Input on GNSO PDP Improvements (Marika Konings) 8.2 Discussion 8.3 Next steps Item 9: DISCUSSION Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 Status update 9.2 Discussion 9.3 Next steps Item 10: DISCUSSION Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 Current status 10.2 Discussion 10.3 Next steps Item 11: UPDATE & DISCUSSION Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Councils proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 Update (Wolf-Ulrich Knoben) 11.2 Discussion 11.3 Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in <http://www.icann.org/en/about/governance/bylaws#AnnexA> Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures ( <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> GNSO Operating Procedures 4.4) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meetings adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST <http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html> ) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST <http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html> ) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT <http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html> ) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST <http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel. html> ) UTC+2+0DST 18:00 Karachi, Pakistan (PKT <http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST <http://timeanddate.com/library/abbreviations/timezones/au/wst.html> ) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT <http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.htm l> ) UTC+12+1DST 03:00 (next day) ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/mdmrnk9 Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org
All, This item is now included in the latest draft of the agenda for our GNSO Council meeting tomorrow. I note that Chuck Gomes letter to the ICANN CEO refers to previous GNSO policy advice in respect of this issue. Familiarity with that advice will be a helpful. Jeff (or anyone else), to the extent that you are able to include reference to that prior advice, I think that will help inform the discussion as to where we go next. Thanks, Jonathan From: Neuman, Jeff [mailto:Jeff.Neuman@neustar.us] Sent: 28 August 2013 15:19 To: 'Glen de Saint Géry'; council@gnso.icann.org Subject: [council] RE: Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC All, I would like to add an agenda item to discuss the conflicting strong confusion decisions that are now out there (i.e., plurals, conflicts of decisions on the same string, etc.). In a recent interview with Akram, he intimated that if there were conflicting decisions, that this would be for the GNSO community to assist on this issue. The gTLD Registries discussed this issue on its bi-weekly call this morning and would really like to see a solution from the community as opposed to ICANN staff. I would be happy to put together some ideas for discussion at the meeting next week. Thanks. Jeffrey J. Neuman Neustar, Inc. / Vice President, Business Affairs From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 27, 2013 1:25 PM To: council@gnso.icann.org Subject: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC <http://tinyurl.com/bojlrbx> http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast <http://stream.icann.org:8000/gnso.m3u> http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> . Comments or questions arising. Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; <http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf> http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, <http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey -30may12-en.htm> http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey- 30may12-en.htm; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, <http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm> http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 Discussion Item 5: UPDATE & DISCUSSION A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 Status update 7.2 Discussion 7.3 Next steps Item 8: INPUT & DISCUSSION Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 Input on GNSO PDP Improvements (Marika Konings) 8.2 Discussion 8.3 Next steps Item 9: DISCUSSION Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 Status update 9.2 Discussion 9.3 Next steps Item 10: DISCUSSION Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 Current status 10.2 Discussion 10.3 Next steps Item 11: UPDATE & DISCUSSION Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Councils proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 Update (Wolf-Ulrich Knoben) 11.2 Discussion 11.3 Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in <http://www.icann.org/en/about/governance/bylaws#AnnexA> Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures ( <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> GNSO Operating Procedures 4.4) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meetings adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST <http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html> ) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST <http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html> ) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT <http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html> ) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST <http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel. html> ) UTC+2+0DST 18:00 Karachi, Pakistan (PKT <http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST <http://timeanddate.com/library/abbreviations/timezones/au/wst.html> ) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT <http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.htm l> ) UTC+12+1DST 03:00 (next day) ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/mdmrnk9 Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org
Hi, Looking at the agenda - are we still planning to have a three hour meeting as previously discussed? Best, Petter -- Petter Rindforth, LL M Fenix Legal KB Stureplan 4c, 4tr 114 35 Stockholm Sweden Fax: +46(0)8-4631010 Direct phone: +46(0)702-369360 E-mail: petter.rindforth@fenixlegal.eu <petter.rindforth@fenixlegal.euwww.fenixlegal.eu><http://www.fenixlegal. eu/> On 27 aug 2013 19:25 "Glen de Saint Géry" <Glen@icann.org> wrote:
Dear Councillors, Please find the proposed draft agenda for the GNSOCouncil Meeting5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC <http://tinyurl.com/bojlrbx>http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast <http://stream.icann.org:8000/gnso.m3u> Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> . Comments or questions arising.Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 – Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 – Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; <http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf> ; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment,<http://www.icann.org/en/news/public-comment/draft-whois-requi rements-survey-30may12-en.htm>; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system,<http://gnso.icann.org/en/announcements/announcement-13sep12-en .htm>; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 – Discussion Item 5: UPDATE & DISCUSSION – A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION – Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION – GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 – Status update 7.2 – Discussion 7.3 – Next steps Item 8: INPUT & DISCUSSION – Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 – Input on GNSO PDP Improvements (Marika Konings) 8.2 – Discussion 8.3 – Next steps Item 9: DISCUSSION – Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 – Status update 9.2 – Discussion 9.3 – Next steps Item 10: DISCUSSION – Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 – Current status 10.2 – Discussion 10.3 – Next steps Item 11: UPDATE & DISCUSSION – Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council’s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 – Update (Wolf-Ulrich Knoben) 11.2 – Discussion 11.3 – Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X,Section 3)9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described inAnnex A <http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4 <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pd f>)4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------- ------ Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------- ------ Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------- ------ California, USA (PST <http://www.timeanddate.com/library/abbreviations/timezones/na/pst.htm l>) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST <http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.ht ml>) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT <http://www.timeanddate.com/library/abbreviations/timezones/africa/wat .html>) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST <http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-i srael.html>) UTC+2+0DST 18:00 Karachi, Pakistan (PKT <http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.h tml> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST <http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT <http://www.timeanddate.com/library/abbreviations/timezones/pacific/nz dt.html> ) UTC+12+1DST 03:00 (next day) ---------------------------------------------------------------------- ------ The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com <http://www.timeanddate.com/>http://tinyurl.com/mdmrnk9 Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org
Thanks Petter, I will do my best to ensure we work through agenda as efficiently as possible. In which case, we may well finish in under the 3 hour allocated time. That said, I suggest you do still allocate the full 3 hours in your schedule in case that we do need it. Jonathan From: Petter Rindforth [mailto:petter.rindforth@fenixlegal.eu] Sent: 01 September 2013 20:11 To: council@gnso.icann.org; Glen de Saint Géry Subject: Re: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Hi, Looking at the agenda - are we still planning to have a three hour meeting as previously discussed? Best, Petter -- Petter Rindforth, LL M Fenix Legal KB Stureplan 4c, 4tr 114 35 Stockholm Sweden Fax: +46(0)8-4631010 Direct phone: +46(0)702-369360 E-mail: petter.rindforth@fenixlegal.eu <mailto:petter.rindforth@fenixlegal.euwww.fenixlegal.eu> www.fenixlegal.eu On 27 aug 2013 19:25 "Glen de Saint Géry" <mailto:Glen@icann.org> <Glen@icann.org> wrote: Dear Councillors, Please find the proposed draft agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC <http://tinyurl.com/bojlrbx> http://tinyurl.com/mdmrnk9 Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast <http://stream.icann.org:8000/gnso.m3u> http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> . Comments or questions arising. Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 – Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 – Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; <http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf> http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pdf; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment, <http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-30may12-en.htm> http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-...; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system, <http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm> http://gnso.icann.org/en/announcements/announcement-13sep12-en.htm; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 – Discussion Item 5: UPDATE & DISCUSSION – A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION – Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION – GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 – Status update 7.2 – Discussion 7.3 – Next steps Item 8: INPUT & DISCUSSION – Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 – Input on GNSO PDP Improvements (Marika Konings) 8.2 – Discussion 8.3 – Next steps Item 9: DISCUSSION – Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 – Status update 9.2 – Discussion 9.3 – Next steps Item 10: DISCUSSION – Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 – Current status 10.2 – Discussion 10.3 – Next steps Item 11: UPDATE & DISCUSSION – Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council’s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 – Update (Wolf-Ulrich Knoben) 11.2 – Discussion 11.3 – Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in <http://www.icann.org/en/about/governance/bylaws#AnnexA> Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures ( <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> GNSO Operating Procedures 4.4) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST <http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html> ) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST <http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html> ) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT <http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html> ) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST <http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html> ) UTC+2+0DST 18:00 Karachi, Pakistan (PKT <http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST <http://timeanddate.com/library/abbreviations/timezones/au/wst.html> ) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT <http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 03:00 (next day) ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com <http://www.timeanddate.com/> http://tinyurl.com/mdmrnk9 Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org
OK! Looking forward to September 5! Best, Petter -- Petter Rindforth, LL M Fenix Legal KB Stureplan 4c, 4tr 114 35 Stockholm Sweden Fax: +46(0)8-4631010 Direct phone: +46(0)702-369360 E-mail: <petter.rindforth@fenixlegal.eu> <http://www.fenixlegal.eu/> NOTICE This e-mail message is intended solely for the individual or individuals to whom it is addressed. It may contain confidential attorney-client privileged information and attorney work product. If the reader of this message is not the intended recipient, you are requested not to read, copy or distribute it or any of the information it contains. Please delete it immediately and notify us by return e-mail. Fenix Legal KB, Sweden, <http://www.fenixlegal.eu/> Thank you On 2 sep 2013 09:52 "Jonathan Robinson" <jrobinson@afilias.info> wrote:
Thanks Petter, I will do my best to ensure we work through agenda as efficiently as possible. In which case, we may well finish in under the 3 hour allocated time. That said, I suggest you do still allocate the full 3 hours in your schedule in case that we do need it. Jonathan From:Petter Rindforth [mailto:petter.rindforth@fenixlegal.eu] Sent: 01 September 2013 20:11 To: council@gnso.icann.org; Glen de Saint Géry Subject: Re: [council] Draft Agenda for the GNSO Council Meeting 5 September 2013 at 15:00 UTC Hi, Looking at the agenda - are we still planning to have a three hour meeting as previously discussed? Best, Petter -- Petter Rindforth, LL M Fenix Legal KB Stureplan 4c, 4tr 114 35 Stockholm Sweden Fax: +46(0)8-4631010 Direct phone: +46(0)702-369360 E-mail: petter.rindforth@fenixlegal.eu <petter.rindforth@fenixlegal.euwww.fenixlegal.eu> <http://www.fenixlegal.eu/> On 27 aug 2013 19:25 "Glen de Saint Géry" <Glen@icann.org> wrote:
Dear Councillors, Please find the proposed draft agenda for the GNSOCouncil Meeting5 September 2013 at 15:00 UTC. This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20>> For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC <http://tinyurl.com/bojlrbx><http://tinyurl.com/mdmrnk9> Coordinated Universal Time 15:00 UTC 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast <http://stream.icann.org:8000/gnso.m3u> Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Opening Remarks from Chair (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Item s>. Comments or questions arising.Item 3: Consent agenda 3.1 - Locking of a Domain Name subject to UDRP Proceedings GNSO Council approval of Recommendations Report to the ICANN Board 3.2 – Policy & Implementation Working Group GNSO Council approval of co-chairs J.Scott Evans (BC) and Chuck Gomes (RySG). Item 4: DRAFT MOTION - To approve Whois Survey Working Group (WSWG) final report and recommendations <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> (10 mins) This report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> is published in response to a request by the GNSO Council for a report and analysis on a survey about possible technical requirements of a future WHOIS Service. The objective for the Working Group is to develop a set of proposed recommendations around the measurement of support of proposed technical requirements. After consideration of community input on a draft survey and the implementation of the Lime Survey software within the ICANN IT infrastructure, the survey was made available to the community in September 2012. ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report <http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf> for delivery to the GNSO Council. Here the Council will review a draft motion in preparation for voting to approve the report it at the next meeting. 4.1 – Review the draft motion Motion to approve Whois Survey Working Group (WSWG) Final Report and Recommendations: WHEREAS, 1. on 07 May 2009, the GNSO Council resolved that Policy Staff, with the assistance of technical staff and GNSO Council members as required, should collect and organize a comprehensive set of requirements for the Whois service policy tools; 2. on 29 July 2010, Staff published the Inventory of Whois Service Requirements - Final Report; 3. in July 2011, volunteers drafted a proposed charter for a Whois Survey "Working Group", preferring the term "Working Group" to "Drafting Team" in this case; <http://gnso.icann.org/issues/whois/charter-wswg-06oct11-en.pd f>; 4. on 30 May 2012, the WSWG published a draft of the Whois Service Requirements Survey for public comment,<http://www.icann.org/en/news/public-comment/draft-whois-req uirements-survey-30may12-en.htm>; 5. on 13 September 2012, the WSWG released the final Whois Service Requirements Survey to solicit input from community members on the possible technical requirements of a future Whois system,<http://gnso.icann.org/en/announcements/announcement-13sep12- en.htm>; 6. on 13 September 2012, ICANN staff compiled and consolidated the survey results and the WSWG completed the WSWG Final Report, (<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf>) NOW THEREFORE BE IT RESOLVED, 1. that the GNSO Council thanks the Whois Survey Working Group (WSWG) and ICANN staff for their efforts in conducting the survey and compiling survey results of possible technical requirements of a future Whois system; 2. the GNSO Council further approves the recommendations, as defined in the Final Report (<http://gnso.icann.org/en/issues/whois/wswg-final-21aug13-en.pdf>), to send the survey results to other applicable efforts regarding Whois and Domain Name Registration Data for their consideration. 4.2 – Discussion Item 5: UPDATE & DISCUSSION – A PDP to develop relevant policies for issues not dealt with during the course of the development of the 2013 Registrar Accreditation Agreement (RAA) ICANN staff has prepared a paper which summarises the outcomes of the 2013 RAA negotiations and so sets the scene for the subsequent, relevant policy development work to be managed by the Council. Here the Council will receive an update from staff and confirm the intended course of action. 5.1 Staff update (Margie Milam /Mary Wong) 5.2 Discussion 5.3 Next steps Item 6: UPDATE & DISCUSSION – Metrics and Reporting Working Group (WG) Despite the unanimous support for this resolution, only six volunteers (3 GNSO, 3 ALAC) have signed up for this effort to date, which is not considered sufficiently representative to kick off the Drafting Team (DT). At the ICANN meeting in Durban, ICANN staff was tasked with looking into and proposing alternative ways forward. Apart from renewing the call for volunteers or delaying this effort, the GNSO Council could consider, as this is a non-PDP WG, to explore an alternative approach not necessarily requiring the formation of a DT or WG. Here the Council will review and discuss the alternatives and consider the next steps. 6.1 Staff update (Berry Cobb) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION – GAC Engagement / Working with the BGRC WG Here the Council will discuss activity to date and confirm the intended course of action going forward. 7.1 – Status update 7.2 – Discussion 7.3 – Next steps Item 8: INPUT & DISCUSSION – Prospective improvements to the Policy Development Process (PDP) The Council is committed to ongoing enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. In this agenda item we will discuss a paper prepared by ICANN staff on potential improvements to the PDP process and consider the appropriate next steps. 8.1 – Input on GNSO PDP Improvements (Marika Konings) 8.2 – Discussion 8.3 – Next steps Item 9: DISCUSSION – Role and scope of the Standing Committee on GNSO Improvements Implementation (SCI) Here the Council will review input received at the ICANN meeting in Durban as well as any subsequent information and confirm the intended course of action. 9.1 – Status update 9.2 – Discussion 9.3 – Next steps Item 10: DISCUSSION – Forthcoming reviews of the GNSO and GNSO Council As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action may have been impacted by the recently announced proposal to delay any board initiated review activity. Here the Council will discuss and potentially confirm the intended course of action of initiating a non-PDP WG. 10.1 – Current status 10.2 – Discussion 10.3 – Next steps Item 11: UPDATE & DISCUSSION – Planning for Buenos Aeries Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, Wolf-Ulrich Knoben has again volunteered to lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council’s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 11.1 – Update (Wolf-Ulrich Knoben) 11.2 – Discussion 11.3 – Next steps Item 12: Any Other Business Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X,Section 3)9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described inAnnex A <http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4 <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en. pdf>)4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) -------------------------------------------------------------------- -------- Local time between March and October, Summer in the NORTHERN hemisphere -------------------------------------------------------------------- -------- Reference (Coordinated Universal Time) UTC 15:00 -------------------------------------------------------------------- -------- California, USA (PST <http://www.timeanddate.com/library/abbreviations/timezones/na/pst.h tml>) UTC-8+1DST 08:00 New York/Washington DC, USA (EST) UTC-5+1DST 11:00 Rio de Janeiro, Brazil (BRST) UTC-3+1DST 12:00 Montevideo, Uruguay (UYST <http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst. html>) UTC-3+1DST 12:00 London, United Kingdom (BST) UTC+0DST 16:00 Abuja, Nigeria (WAT <http://www.timeanddate.com/library/abbreviations/timezones/africa/w at.html>) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST <http://www.timeanddate.com/library/abbreviations/timezones/asia/ist -israel.html>) UTC+2+0DST 18:00 Karachi, Pakistan (PKT <http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt .html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST <http://timeanddate.com/library/abbreviations/timezones/au/wst.html> ) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT <http://www.timeanddate.com/library/abbreviations/timezones/pacific/ nzdt.html> ) UTC+12+1DST 03:00 (next day) -------------------------------------------------------------------- -------- The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time (with exceptions) -------------------------------------------------------------------- -- For other places see http://www.timeanddate.com <http://www.timeanddate.com/><http://tinyurl.com/mdmrnk9> Please let me know if you have any questions. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat <gnso.secretariat@gnso.icann.org> http://gnso.icann.org <http://gnso.icann.org/>
participants (5)
-
Glen de Saint Géry -
John Berard -
Jonathan Robinson -
Neuman, Jeff -
Petter Rindforth