Yes, Board members' travel expenses are paid. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rosette, Kristina Sent: Tuesday, December 04, 2007 1:24 PM To: Avri Doria; Council GNSO Subject: RE: [council] Draft of a possible note to the CEO - updated

Do the Board members get travel? I thought they didn't.

I suggest replacing the last sentence with: The Council appreciates your prompt consideration of this request. We look forward to receiving the requested travel expense authorization soon.

K

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Tuesday, December 04, 2007 1:20 PM To: Council GNSO Subject: [council] Draft of a possible note to the CEO - updated

Taking Tim's comment into account and with some other rephrasing.

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Dear Dr. Twomey,

I am writing on behalf to the GNSO council with a urgent request for travel funding for all GNSO council members for the New Delhi meeting. A strong majority of those in the council, with no dissent, have requested that all GNSO council members receive the same consideration for their travel expenses as Nomcom Appointees to the council receive. This support should be at the same level as is received by Members of the ICANN Board.

The urgency of the situation, though the request has been a standing request for a while now, is because several council members have indicated that they will not be able to attend the meeting in New Delhi without such support.

Please get back to me as soon as possible regarding this request.

Thank you,

Avri Doria Chair, GNSO Council

Hi, Well that is an open issue. When I first started we were funded at business level at least for trips longer then 6 hours (i think). And as far as I can tell the rules have not changed and I have persisted in insisting that all volunteers should travel at the same level as staff and the board. So, I believe the letter is accurate. - requesting that all council members receive support for travel just as the nomcom appointees do. - requesting that this level of travel be the same as that which the board and the the staff receive. a. On 4 dec 2007, at 10.34, Gomes, Chuck wrote:

Someone please correct me if I am wrong, but I believe ICANN staff and Directors are funded for business class travel on international trips while NomCom reps are funded for coach travel. If so, the last two sentences of the first paragraph do not work.

Note that I am not advocating for or against sending this letter, only making sure that we are accurate in our facts.

Chuck Gomes

"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."

...

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Tuesday, December 04, 2007 1:20 PM To: Council GNSO Subject: [council] Draft of a possible note to the CEO - updated

Taking Tim's comment into account and with some other rephrasing.

-------

Dear Dr. Twomey,

I am writing on behalf to the GNSO council with a urgent request for travel funding for all GNSO council members for the New Delhi meeting. A strong majority of those in the council, with no dissent, have requested that all GNSO council members receive the same consideration for their travel expenses as Nomcom Appointees to the council receive. This support should be at the same level as is received by Members of the ICANN Board.

The urgency of the situation, though the request has been a standing request for a while now, is because several council members have indicated that they will not be able to attend the meeting in New Delhi without such support.

Please get back to me as soon as possible regarding this request.

Thank you,

Avri Doria Chair, GNSO Council

The rules have seemingly changed. Current non-Board NomCom appointees were not promised business class travel, and to my knowledge have not received it. Some NomCom appointees from earlier years have managed to continue flying business, and others reportedly have not. The same is true for the former Board-appointed ALAC members (prior to the RALOs being formed) - some always flew business class, and others were demoted. All hear-say of course, since I have not inspected tickets, but I believe this is relatively accurate. At 04/12/2007 01:44 PM, Avri Doria wrote:

Hi,

Well that is an open issue. When I first started we were funded at business level at least for trips longer then 6 hours (i think).

And as far as I can tell the rules have not changed and I have persisted in insisting that all volunteers should travel at the same level as staff and the board.

So, I believe the letter is accurate.

- requesting that all council members receive support for travel just as the nomcom appointees do.

- requesting that this level of travel be the same as that which the board and the the staff receive.

a.

On 4 dec 2007, at 10.34, Gomes, Chuck wrote:

...

Someone please correct me if I am wrong, but I believe ICANN staff and Directors are funded for business class travel on international trips while NomCom reps are funded for coach travel. If so, the last two sentences of the first paragraph do not work.

Note that I am not advocating for or against sending this letter, only making sure that we are accurate in our facts.

Chuck Gomes

"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."

...

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Tuesday, December 04, 2007 1:20 PM To: Council GNSO Subject: [council] Draft of a possible note to the CEO - updated

Taking Tim's comment into account and with some other rephrasing.

-------

Dear Dr. Twomey,

I am writing on behalf to the GNSO council with a urgent request for travel funding for all GNSO council members for the New Delhi meeting. A strong majority of those in the council, with no dissent, have requested that all GNSO council members receive the same consideration for their travel expenses as Nomcom Appointees to the council receive. This support should be at the same level as is received by Members of the ICANN Board.

The urgency of the situation, though the request has been a standing request for a while now, is because several council members have indicated that they will not be able to attend the meeting in New Delhi without such support.

Please get back to me as soon as possible regarding this request.

Thank you,

Avri Doria Chair, GNSO Council

One follow-up question Philip: Should we Councilors freely spend the users' money without careful diligence? It's oftentimes too easy to spend others' money than it would be our own. In the U.S. our legislators are very good at this. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Wednesday, December 05, 2007 4:03 AM To: 'Council GNSO' Subject: [council] Draft of a possible note to the CEO - updated

I support the letter Avri is drafting. For clarity suggest deleting reference to nom com and ask for equivalence to the Board deal.

On the questions raised... Budget - if ICANN is serious about policy and legitimacy this should be a priority area for funding, Need - Council members already spend vastly more in TIME: asking for refunding of out of pocket costs is only fair and comparable to other organisations, Who pays? - it's the users, it's the users, it's the users: we users thank you registrars and registries for acting as our collection agents.

Philip

Here is some information regarding travel funding and budgets to inform your conversation about travel to the ICANN India meeting. (My additional comments are at the end). History – Initial requests for funding for some of the GNSO’s New gTLD Committee intersessional meetings came from the Council Chair and were treated on an ad-hoc basis. I provided funding on the basis of economy travel for one rep per constituency, plus the Chair and NomCom appointees. Due to the utility of these meetings, and the expectation that more would be needed to complete this work, I incorporated some travel funding in a revised Policy budget I created for the latter part of FY 2006-2007 (ICANN’s fiscal year runs from 1 July to 30 June). Rationale – The rationale was that it was reasonable for constituencies/employers to pay for attendance at the main ICANN meeting (where there are usually business opportunities to discuss amongst ICANN participants), but not for some of the policy-specific meetings held between the main ICANN meetings. Current Budget – I included US$140,000 for two intersessional meetings in the Policy budget for FY 2007 – 2008. The Council has not held an intersessional meeting since 1 July 2007. India Travel – It is estimated that airfare for 21 Council members for this meeting would be US$147,000. Cost for hotel/per diem for 21 Council members for this meeting would be US$205,800. I would be happy to discuss using the intersessional travel funding to support Council members’ travel to the India ICANN meeting (as a one-off decision) (letters to the CEO not required). If the Council would like to request funding for Council members to receive support to attend all ICANN formal meetings, then this will need to be included in the budget for the FY 2008 – 2009. I will be requesting GNSO input for this budget cycle shortly. As noted, travel funding also has been discussed in the context of “GNSO Improvements” under consideration by the Board Governance Committee. Regards, Denise Denise Michel ICANN VP, Policy Development denise.michel@icann.org

US$7,000 is the estimate ICANN uses for international travel and is based on business class purchased 45+ days in advance through ICANN's travel agents. Regards, Denise Denise Michel ICANN VP, Policy Development denise.michel@icann.org Gomes, Chuck wrote:

Thanks Denise. Is the airfare cost estimate for travel to India for economy or business class?

Chuck Gomes

"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."

...

-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Denise Michel Sent: Wednesday, December 05, 2007 5:57 PM To: council@gnso.icann.org Subject: [council] Travel funding

Here is some information regarding travel funding and budgets to inform your conversation about travel to the ICANN India meeting. (My additional comments are at the end).

History - Initial requests for funding for some of the GNSO's New gTLD Committee intersessional meetings came from the Council Chair and were treated on an ad-hoc basis. I provided funding on the basis of economy travel for one rep per constituency, plus the Chair and NomCom appointees. Due to the utility of these meetings, and the expectation that more would be needed to complete this work, I incorporated some travel funding in a revised Policy budget I created for the latter part of FY 2006-2007 (ICANN's fiscal year runs from 1 July to 30 June).

Rationale - The rationale was that it was reasonable for constituencies/employers to pay for attendance at the main ICANN meeting (where there are usually business opportunities to discuss amongst ICANN participants), but not for some of the policy-specific meetings held between the main ICANN meetings.

Current Budget - I included US$140,000 for two intersessional meetings in the Policy budget for FY 2007 - 2008. The Council has not held an intersessional meeting since 1 July 2007.

India Travel - It is estimated that airfare for 21 Council members for this meeting would be US$147,000. Cost for hotel/per diem for 21 Council members for this meeting would be US$205,800.

I would be happy to discuss using the intersessional travel funding to support Council members' travel to the India ICANN meeting (as a one-off decision) (letters to the CEO not required). If the Council would like to request funding for Council members to receive support to attend all ICANN formal meetings, then this will need to be included in the budget for the FY 2008 - 2009. I will be requesting GNSO input for this budget cycle shortly. As noted, travel funding also has been discussed in the context of "GNSO Improvements" under consideration by the Board Governance Committee.

Regards, Denise

Denise Michel ICANN VP, Policy Development denise.michel@icann.org

Hi, Thanks for this reply. The council has decided to take a two track approach on this issue. 1. Ask for urgent help in making plans to fund getting council members to the New Delhi meeting within the current budget. This would include budget for many of the council members (up to 18) who are not already covered by the travel budget. The urgency of this requestis reinforced by the fact tha this travel wil occur during the Chinese new year, which means flights are scarce in Asia. 2. To continue discussing our request regarding long term funding for council member travel support. We will hold off on the letter to the ICANN CEO at least until we have resolved this discussion in the council. We are definitely concerned with making sure that ICANN's budget includes funding for the upcoming budget years. Thank you, a. On 5 dec 2007, at 14.57, Denise Michel wrote:

Here is some information regarding travel funding and budgets to inform your conversation about travel to the ICANN India meeting. (My additional comments are at the end).

History – Initial requests for funding for some of the GNSO’s New gTLD Committee intersessional meetings came from the Council Chair and were treated on an ad-hoc basis. I provided funding on the basis of economy travel for one rep per constituency, plus the Chair and NomCom appointees. Due to the utility of these meetings, and the expectation that more would be needed to complete this work, I incorporated some travel funding in a revised Policy budget I created for the latter part of FY 2006-2007 (ICANN’s fiscal year runs from 1 July to 30 June).

Rationale – The rationale was that it was reasonable for constituencies/employers to pay for attendance at the main ICANN meeting (where there are usually business opportunities to discuss amongst ICANN participants), but not for some of the policy- specific meetings held between the main ICANN meetings.

Current Budget – I included US$140,000 for two intersessional meetings in the Policy budget for FY 2007 – 2008. The Council has not held an intersessional meeting since 1 July 2007.

India Travel – It is estimated that airfare for 21 Council members for this meeting would be US$147,000. Cost for hotel/per diem for 21 Council members for this meeting would be US$205,800.

I would be happy to discuss using the intersessional travel funding to support Council members’ travel to the India ICANN meeting (as a one-off decision) (letters to the CEO not required). If the Council would like to request funding for Council members to receive support to attend all ICANN formal meetings, then this will need to be included in the budget for the FY 2008 – 2009. I will be requesting GNSO input for this budget cycle shortly. As noted, travel funding also has been discussed in the context of “GNSO Improvements” under consideration by the Board Governance Committee.

Regards, Denise

Denise Michel ICANN VP, Policy Development denise.michel@icann.org