On behalf of Glen de Saint Géry GNSO Secretariat ************* Dear Councillors, Please find the proposed agenda for the GNSO Council Public Meeting in Hyderabad - part one on 07 November 2016 at 13:45 IST (08:15-09:30 UTC) and part two on 07 November 2016 at 15:15 IST (09:45-11:15 UTC) Also published on the Wiki at: Part one: https://community.icann.org/x/ww_sAw Part two: https://community.icann.org/x/Qwe4Aw and the GNSO website at: Part 1: https://gnso.icann.org/en/meetings/agenda-council-07nov16-en.htm Part 2: https://gnso.icann.org/en/meetings/agenda-council-2-07nov16-en.htm **NOTE: Agendas have not yet been reviewed fully by the Chairs. DRAFT AGENDA FOR GNSO COUNCIL PUBLIC MEETING (PART 1) ICANN57 HYDERABAD 7 NOVEMBER 2016 13:45 IST (08:15-09:30 UTC) Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/ww_sAw This agenda was established according to the GNSO Operating Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq> v3.2, updated on 01 September 2016. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 08:15 UTC http://tinyurl.com/zbh2z3m 00:15 Los Angeles; 03:15 Washington; 08:15 London; 11:15 Istanbul; 13:45 Hyderabad 19:15 Hobart Main Meeting Page https://icann572016.sched.org/event/8cyy/gnso-council-public-meeting ___________________________________________ Item 1: Administrative matters (5 minutes) 1.1 - Roll call 1.2 - Updates to Statements of Interest 1.3 - Review/amend agenda. 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the GNSO Council Meeting on 13 October 2016 posted on xxxx 2016. Item 2: Opening Remarks / Review of Projects & Action List (5 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_meetings_projects-2Dlist.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=SV8BNXhfsR4Gy5Z5gULLoZnhL1CQtIKbpfSDzkxjdjI&e=> and Action List<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_gnsocouncilmeetings_Action-2BItems&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=y4f5QIsl4llURc6N6lvtbX7cXMMLT9ZMadSC7VvByUw&e=> Item 3: Consent agenda (0 minutes) Item 4: COUNCIL VOTE - Adoption of Consensus Recommendations from the GNSO Bylaws Drafting Team (20 minutes) On 30 June 2016, the GNSO Council created a Drafting Team (DT) to work with ICANN staff to identify the GNSO's new rights and obligations under the revised ICANN Bylaws, and prepare an implementation plan to address any needed changes by 30 September (https://gnso.icann.org/en/council/resolutions#20160630-2)<https://gnso.icann.org/en/council/resolutions#20160630-2%29>. On 29 September 2016, the Council received an update on the status of the DT's work and, pending the completion of the DT's work, the Council voted to appoint the GNSO Chair as its interim representative to the Empowered Community (EC) Administration. At its meeting on 13 October, the Council reviewed the DT's report and recommendations (Final Report: https://gnso.icann.org/en/drafts/bylaws-drafting-team-final-report-12oct16-e...; Minority Statement: https://gnso.icann.org/en/drafts/bylaws-drafting-team-minority-report-10oct1...). Here the Council will vote on on whether or not to adopt the DT's consensus recommendations. Following the GNSO Council's review and approval of the DT's recommendations, the GNSO is expected to confirm its process for appointing its EC representative going forward. 4.1 - Presentation of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+13+October+2016> (James Bladel) 4.2 - Council discussion 4.3 - Council vote (voting threshold: simple majority) Item 5: COUNCIL VOTE - Next Steps for the GNSO as a Chartering Organization for the Cross Community Working Group on Internet Governance (20 minutes) The Cross-Community Working Group on Internet Governance Charter<https://community.icann.org/download/attachments/52888213/Charter%20ccWG%20IG%202014%20v05.pdf?version=1&modificationDate=1423208903000&api=v2> for the Cross Community Working Group on Internet Governance (CCWG-IG) was ratified by the ALAC and the ccNSO and GNSO Councils between September 2014 and April 2015. Under its Charter, the CCWG-IG is to "do whatever it deems necessary to facilitate and ensure engagement and participation of the ICANN community in the global Internet governance scene and multi-stakeholder decision-making processes", including providing input to ICANN staff, Supporting Organizations and Advisory Committees on issues pertaining to Internet governance discussions and processes and informing the community about ICANN-related issues arising in Internet governance discussions and processes. As part of its Charter-mandated review of the work of the CCWG-IG, the GNSO Council in 2016 requested and received activity reports from the CCWG co-chairs. Here the Council will evaluate the appropriateness of continuing with the CCWG-IG in light of the deliverables prescribed under the Charter and in the context of the recently adopted Uniform Framework of Principles for Cross Community Working Groups<https://gnso.icann.org/en/drafts/uniform-framework-principles-recommendations-16sep16-en.pdf>. 5.1 - Presentation of the motion [INSERT LINK] 5.2 - Council discussion 5.3 - Council vote (voting threshold: simple majority) Item 6: COUNCIL VOTE - GAC-GNSO Consultation Group on GAC Early Engagement in GNSO Policy Development Processes (10 minutes) This Consultation Group was established following various discussions between the Governmental Advisory Committee (GAC) and the GNSO Council on enhancing GAC participation in GNSO PDPs. The group was tasked to explore ways for the GAC to engage early in the GNSO Policy Development Process (PDP) and to improve overall cooperation between the two bodies (for example, by exploring the option of a liaison). This need had been noted specifically by both Accountability and Transparency Review Teams. Various pilot projects and mechanisms have been implemented as a result of recommendations from the group, which is currently in the process of winding down its work. Here the Council will consider the Final Status Report<https://gnso.icann.org/en/drafts/gac-status-report-rec-10oct16-en.pdf> from the Consultation Group, and vote on whether or not to approve the group's recommendations. 6.1 - Presentation of the motion https://community.icann.org/x/xQ_sAw 6.2 - Council discussion 6.3 - Council vote (voting threshold: simple majority) Item 7: COUNCIL VOTE - Appointment of GNSO Liaison to the GAC (15 minutes) As part of a two-year pilot program initiated in June 2014, the joint GAC-GNSO Consultation Group recommended the appointment of a GNSO Liaison to the GAC. Subsequently, following a review of the pilot program, the the Consultation Group recommended that the Liaison role be made a permanent one in March 2016. At its meeting in April 2016, the Council approved the creation of this permanent Liaison role as well as a process for the application, selection and confirmation of a Liaison (http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf). At its June 2016 meeting, the Council agreed to extend the term of the current Liaison and an extended timetable for the selection of the new Liaison (https://gnso.icann.org/en/council/resolutions#201607). Following a review of the candidates who applied under the extended timeline, the GNSO Council chairs agreed to recommend Carlos Gutierrez to succeed Mr. Mason Cole as the new GNSO Liaison to the GAC. Here the Council will vote on whether or not to approve Carlos Gutierrez's appointment as recommended by the GNSO Council chairs. 7.1 - Presentation of the motion https://community.icann.org/x/xQ_sAw 7.2 - Council discussion 7.3 - Council vote (voting threshold: simple majority) ---------- BREAK (15 MINUTES) ---------- Item 8: COUNCIL VOTE - Chartering of a New Cross Community Working Group on New gTLD Auction Proceeds (20 minutes) The 2012 New gTLD Program established auctions as a mechanism of last resort to resolve string contention. Although most string contention sets have been resolved through other means prior to reaching the stage of an auction conducted by ICANN's authorized auction service provider, it was recognized from the outset that significant funds could accrue as a result of several auctions. As such, any and all auction proceeds have been reserved and earmarked until the Board authorizes a plan for the appropriate use of the funds. The Board, staff, and community are expected to work together in designing the appropriate processes for addressing the use of the new gTLD auction proceeds.To this end, a cross-community Drafting Team (DT) was formed which has now submitted a proposed Charter<https://community.icann.org/x/mRuOAw> for a cross-community working group to all SO/ACs for consideration. The proposed charter is the result of extensive community input and DT deliberations and the DT presented it in the belief that it represents a careful balance between the different viewpoints and perspectives, including from the DT members and the ICANN Board liaisons to the DT. At its meeting on 29 September 2016, the GNSO Councilr received a briefing and update on the draft Charter and the work of the DT from Jonathan Robinson, the DT chair. As there were no substantive suggested edits to the draft Charter received consequently from the GNSO, the Council will here consider whether or not to become one of the Chartering Organizations for the proposed new CCWG. 8.1 - Presentation of the motion [INSERT LINK] 8.2 - Council discussion 8.3 - Council vote (voting threshold: simple majority) Item 9: COUNCIL DISCUSSION - ICANN Board Letter regarding policy implications of the Final Report of the Internationalized Registration Data (IRD) Expert Working Group (15 minutes) On 11 May 2016, ICANN Board Chair Dr. Steve Crocker sent a letter to the GNSO Council following up on the Board's 10 March 2016 Resolution (see https://gnso.icann.org/en/correspondence/crocker-to-bladel-11may16-en.pdf)<https://gnso.icann.org/en/correspondence/crocker-to-bladel-11may16-en.pdf%29>. The Board's request was for the GNSO Council to "review the broader policy implications of the IRD Final Report<http://whois.icann.org/sites/default/files/files/ird-expert-wg-final-23sep15-en.pdf> as they relate to other GNSO policy development work on WHOIS issues, and, at a minimum, forward the IRD Final Report as an input to the GNSO PDP on the Next Generation Registration Directory Services to Replace WHOIS that is currently underway." The GNSO Council sought input from the co-chairs of the recently completed GNSO Policy Development Process on the Translation and Transliteration of gTLD Contact Data, requesting feedback on several specific points: (1) how certain recommendations in the IRD Final Report were considered, if at all, in the Final Report<https://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-final-12jun15-en.pdf> of the T&T PDP Working Group; (2) how those recommendations could potentially conflict with the T&T PDP Working Group's recommendations that have been adopted by the GNSO Council and the ICANN Board; and (3) What steps are recommended to the GNSO Council in considering the policy implications of the IRD Final Report. Here the Council will discuss the input received from a member of the T&T PDP Working Group (https://gnso.icann.org/en/drafts/ird-tt-recs-10oct16-en.pdf) [CHECK THAT LINK IS CORRECT], and decide on next steps. 9.1 - Status update (GNSO Council chairs) 9.2 - Council discussion 9.3 - Next steps Item 10: COUNCIL DISCUSSION - Results of GNSO Newcomer Survey (5 minutes) On 30 June 2016, the GNSO Council directed<https://gnso.icann.org/en/council/resolutions#20160630-1> ICANN staff to develop a survey to "assess the familiarity that the community has with the different newcomer and training tools as well as their perceived usefulness", as part of the permanent integration of successful Policy Development Process (PDP) pilot project improvements into the overall structure of PDPs. Here the Council will receive a report on the results of the survey (https://gnso.icann.org/en/drafts/newcomer-tools-survey-04oct16-en.pdf) and consider whether staff should proceed with implementing some of the suggested improvements following additional input (if any) from GNSO Stakeholder Groups and Constituencies. 10.1 - Summary and update (David Tait) 10.2 - Council discussion 10.3 - Next steps Item 11: Open Microphone (10 minutes) Item 12: Any Other Business (5 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_en_about_governance_bylaws-23AnnexA&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=6qYeakEV77hP5ukN3QtuJnVBlWJAK4tFqiH0uErMfvE&e=>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_council_gnso-2Doperating-2Dprocedures-2D22sep11-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=jAo-z5qhcfq-MJtldm4uEeMDsiYMIiA06sgcu-FMbr8&e=>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) Reference (Coordinated Universal Time) 08:15 UTC Local time between October and March Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT)UTC-7+0DST 00:15 San José, Costa Rica UTC-5+0DST 02:15 Iowa City, USA (CDT<https://urldefense.proofpoint.com/v2/url?u=http-3A__fr.wikipedia.org_wiki_UTC-25E2-2588-259206-3A00&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=lpAnNGMFiP39IIgLn917cyE6YPY12DFo3Xq8yCt3U6E&e=>) UTC-5+0DST 02:15 New York/Washington DC, USA (EST) UTC-4+0DST 03:15 Buenos Aires, Argentina (ART) UTC-3+0DST 09:00 Rio de Janiero, Brazil (BRST) UTC-3+0DST 09:00 London, United Kingdom (BST) UTC+0DST 08:15 Bonn, Germany (CET) UTC+1+0DST 09:15 Cairo, Egypt, (EET) UTC+2+0DST 10:15 Istanbul, Turkey (EEST) UTC+3+0DST 11:15 Perth, Australia (WST) UTC+8+0DST 16:15 Singapore (SGT) UTC +8 +0DST 16:15 Sydney/Hobart, Australia (AEDT) UTC+11+0DST 19:15 ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2017, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/zbh2z3m ________________________________ Proposed Agenda for the GNSO Council Public Meeting in Hyderabad, 7 November 2016 Part 2 15:15 IST (09:45-11:15 UTC) Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/Qwe4Aw This agenda was established according to the GNSO Operating Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq> v3.2, updated on 01 September 2016. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 09:45 UTC 01:45 Los Angeles; 04:45 Washington; 09:45 London; 15:15 Hyderabad Meeting Times 09:45 UTC http://tinyurl.com/jds8zkh Main Meeting Page: https://icann572016.sched.org/event/8cz1/gnso-council-public-meeting-part-2 Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. ________________________________ Item 1: Seating of the 2016 / 2017Council (20 mins) 1.1 - Roll call 1.2 - Statements of interest Darcy Southwell - SOI<https://community.icann.org/display/gnsosoi/Darcy+Southwell+SOI> Registrars Stakeholder Group Michele Neylon- SOI<https://community.icann.org/display/gnsosoi/Michele+Neylon+SOI> Registrars Stakeholder Group Rafik Dammak- SOI<https://community.icann.org/display/gnsosoi/Rafik+Dammak+SOI> Non Commercial Stakeholder Group Erika Mann - SOI Nominating Committee Appointee [NEED ERIKA'S SOI AND LINK] 1.3 - Review/amend agenda Item 2: Election of the Chair (15 mins) One nomination was received for this position, James Bladel from the Contracted Parties House. The GNSO Council held a question & answer session with the candidate on [INSERT DATE]. Here the GNSO Council will proceed to elect its Chair for 2017-2018, according to the GNSO Operating Procedures (note Section 2.2 of the GNSO Operating Procedures on Officer Elections: Chair and Vice-Chairs (see Appendix 1 below)). Item 3: Any Other Business (10 mins) Reminder: The Council Development Meeting will take place in Hall 6, Hyderabad International Convention Center on Wednesday, 9 November 2016, 09:00 Appendix 1: Excerpt from GNSO Operating Procedures (Section2.2) 2.2 https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf Officer Elections: Chair and Vice-Chairs The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows: a. The GNSO Chair shall be elected by a 60 percent vote of each house. b. Each house will be allowed to nominate one candidate for GNSO Council Chair. Each house is responsible for determining how to nominate its candidate. A candidate for GNSO Council Chair does not need to be a member of a house, but must be a current or incoming member of the GNSO Council. Should a Chair be elected from outside of the houses that Chair will be a non-voting Chair. i. All ballots will include the "none of the above" option. In the event that a 60 percent vote of each house selects the "none of the above" option, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be scheduled for no sooner than 30 days after the unsuccessful vote. ii. In the case of a tie for the most votes between the two candidates, or between a candidate and "none of above," a second election will be held no sooner than 30 days. The candidates shall remain the same for this second election. In the case this second election also results in a tie, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful vote. iii. The leading candidate will be defined as the one with the highest score. The score is calculated by adding together the voting percentages attained from each house. The highest percentage attainable in each house is 100. Thus, the maximum score a candidate can achieve is 200 as a result of attaining 100 percent of the votes from the contracted party house and 100 percent from the non-contracted party house (100 percent + 100 percent = score of 200). In case neither candidate reaches the 60 percent of each house threshold, a second ballot will be held between the leading candidate and "none of the above." iv. In case neither candidate reaches the 60 percent of each house threshold and the candidates do not tie, a second runoff ballot will be held between the leading candidate and "none of the above." v. If the single candidate does not reach the 60 percent of each house threshold in the runoff ballot, then each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful runoff ballot. c. Each house shall select a Council Vice-Chair from within its respective house. d. A Chair may not be a member of the same Stakeholder Group of either of the Vice-Chairs. e. The Chair and Vice-Chairs shall retain their votes (if any) in their respective houses (if any). f. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co- Chairs to jointly oversee the new Chair election and conduct Council business until a successful election can be held. In the event that one or both Vice-Chairs' terms ends concurrently with the term of the previous Chair, the procedures described in Section 2.2.1 below shall apply. g. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful. Appendix 2: GNSO Council Voting Thresholds (ICANN Bylaws,<https://www.icann.org/resources/pages/governance/bylaws-en/#article11> Article 11, Section 3) (i) Except as otherwise specified in these Bylaws, Annex A, Annex A-1 or Annex A-2 hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: (i) Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. (ii) Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. (iii) Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority (as defined in Section 11.3(i)(xix)). (iv) Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. (v) Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. (vi) Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under (iv) or (v) above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. (vii) Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. (viii) Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. (ix) Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, (x) Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. (xi) Modification of Approved PDP Recommendation: Prior to Final Approval by the Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. (xii) Initiation of an Expedited Policy Development Process ("EPDP"): requires an affirmative vote of a GNSO Supermajority. (xiii) Approve an EPDP Team Charter: requires an affirmative vote of a GNSO Supermajority. (xiv) Approval of EPDP Recommendations: requires an affirmative vote of a GNSO Supermajority. (xv) Approve an EPDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. (xvi) Initiation of a GNSO Guidance Process ("GGP"): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. (xvii) Rejection of Initiation of a GGP Requested by the Board: requires an affirmative vote of a GNSO Supermajority. (xviii) Approval of GGP Recommendations: requires an affirmative vote of a GNSO Supermajority. (xix) A "GNSO Supermajority" shall mean: (A) two-thirds (2/3) of the Council members of each House, or (B) three-fourths (3/4) of the Council members of one House and a majority of the Council members of the other House. https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf Appendix 1 GNSO Council Voting Results table Absentee Voting Procedures https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf 4.4 Absentee Voting 4.1.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.1.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.1.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.1.4 Absentee balloting does not affect quorum requirements. ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 09:45 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 01:45 San José, Costa Rica UTC-5+1DST 03:45 Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 03:45 New York/Washington DC, USA (EST) UTC-4+1DST 04:45 Rio de Janiero, Brazil (BRST) UTC-2+1DST 07:45 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC+0DST 06:45 London, United Kingdom (BST) UTC+0DST 09:45 Bonn, Germany (CET) UTC+1+0DST 10:45 Amsterdam, Netherlands(CET) UTC+1+0DST 10:45 Cairo, Egypt, (EET) UTC+2+0DST 11:45 Istanbul, Turkey (EEST) UTC+2+0DST 12:45 Singapore (SGT) UTC+8+0DST 17:45 Tokyo, Japan (JST) UTC+9+0DST 18:45 Sydney, Australia (AEDT) UTC +20:45 ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2017, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> http://tinyurl.com/jds8zkh Please let us know if you have any questions. Thank you. Kind regards, Glen de Saint Géry Manager Supporting Organisations Advisory Committees Internet Corporation for Assigned Names & Numbers - ICANN glen@icann.org http://www.icann.org<http://www.icann.org/>