Dear all, Please find below the final proposed agenda for the GNSO Council Meeting taking place on Thursday, 20 July 2023 at 21:00 UTC for 2 hours. This has been posted on the agenda wiki page<https://community.icann.org/x/zoBXDg>. Thank you. Kind regards, Terri ************* Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/xYBXDg. This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu...> v3.5, updated on 24 October 2019. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting on Thursday, 20 July 2023 at 21:00 UTC: https://tinyurl.com/5n99j4vt. 14:00 Los Angeles; 17:00 Washington DC; 22:00 London; 23:00 Paris; (Friday) 00:00 Moscow; (Friday) 07:00 Melbourne GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (5 minutes) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-...> of the GNSO Extraordinary Council meeting on 05 June were posted on 19 June 2023. Minutes<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-...> of the GNSO Council meeting on 14 June were posted on 01 July 2023. Item 2: Opening Remarks / Review of Projects & Action List (5 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (5 minutes) * Registration Data Accuracy Scoping Team Recommendations #1 and #2 – extending deferral of consideration by six months * GNSO Review of GAC Communiqué * GNSO Non-Registry Liaison to the Customer Standing Committee (CSC) - Milton Mueller; [GNSO Non-Registry Liaison Alternate to the CSC - [candidate under review]] Item 4: COUNCIL DISCUSSION - Accuracy (20 minutes) During the Council’s extraordinary meeting on 5 June 2023, Thomas Rickert introduced an area for potential discussion at a future GNSO Council meeting. Specifically, the European Union's Second Network and Information Systems Directive (“NIS2”) entered into force on 16 January 2023. Article 28, subsection 3 provides, "Member States shall require TLD name registries and the entities providing domain name registration services, those are registrars, resellers and privacy and proxy services, to have policies and procedures, including verification procedures in place to ensure that the databases referred to in paragraph 1 include accurate and complete information. Member States shall require such policies and procedures to be publicly available." Additionally, the corresponding recital number 111, provides, in part, “Those policies and procedures should take into account to the extent possible the standards developed by the multi-stakeholder governance structures at the international level." There was a suggestion to consider informal options of responding to the recital text to highlight the standards that are currently applicable. Here, the Council will discuss if further work is needed on this topic, and if the GNSO is the appropriate venue for further work at this time.] 4.1 – Introduction of topic (Greg DiBiase, Council Vice Chair) 4.2 – Council discussion 4.3 – Next steps Item 5: COUNCIL DISCUSSION - Operational Design Phase and Operational Design Assessment Liaison & Small Team Survey Feedback (15 minutes) The Operational Design Phase (“ODP”) Process Paper<https://www.icann.org/en/system/files/files/odp-concept-paper-05mar21-en.pdf> provides, “As envisaged, the ODP will become part of the generic top-level domain (gTLD) policy implementation lifecycle and eventually be incorporated into the Consensus Policy Implementation Framework (CPIF). Before modifying the CPIF, ICANN org will conduct a community consultation on the functionality of the ODP after a minimum of two ODPs have concluded, to ensure that the ODP operates effectively and fulfills the needs of the Board, the community, and ICANN Org.” (p. 2 of ODP Process Paper<https://www.icann.org/en/system/files/files/odp-concept-paper-05mar21-en.pdf>) In order to inform the eventual feedback from the GNSO Council, GNSO Policy Support Staff issued surveys to the two GNSO Liaisons to the ODP (Janis Karklins and Jeff Neuman) and the members of both ODA review teams. Here, the Council will receive an overview of the feedback provided in these surveys and consider potential next steps such as sharing this feedback to ICANN org to help inform the upcoming community consultation. 5.1 - Introduction of topic (Sebastien Ducos, Council Chair) 5.2 - Council Discussion 5.3 - Next Steps Item 6: COUNCIL DISCUSSION - SubPro Small Team Update on Pending Recommendations - Clarifying Statement (25 minutes) During its informal session at ICANN76 and the subsequent Council meeting, the Council discussed and agreed<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-...> to task a small team of interested councilors to review the recommendations that the Board placed in a pending status and suggest to the full Council how the underlying concerns that caused the pending status can be best addressed (i.e., a limited triage exercise). Since ICANN76, the Council SubPro Small Team has met several times and has completed a comprehensive review of the issues chart, with Board member input on why the Board placed specific recommendations into a pending status. The Council discussed the main output of that triage effort, the proposed paths forward for each pending recommendation, during an Extraordinary Meeting on 4 May. During that meeting, the Council agreed to further task the small team with taking interim steps (e.g., provision of clarifying information, developing speaking points) in order to support the Council’s dialogue with the ICANN Board on 22 May<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The Council debriefed after the dialogue with the ICANN Board and discussed next steps. During the ICANN77 Day 0 Session, the Council heard from the members of the Board regarding the Board’s views on potential “landing spots” on the pending recommendations. Following this discussion, the Small Team has drafted clarifying statements for items in landing spot one (“Provision of Clarifying Statement to the Board”). Here, the Council will receive an update from the Small Team on the proposed clarifying statement to the Board as well as the work that is ongoing in relation to the recommendations for which the Board has indicated likely non-adoption. 6.1 – Introduction of Topic (Paul McGrady, Chair of SubPro Small Team) 6.2 – Council discussion 6.3 - Next Steps Item 7: Follow up on IGO Curative Rights IRT and Other Work Necessary to Achieve Release of the IGO Acronyms Under Interim Reservation (10 minutes) On 14 April 2013, the Board passed a resolution<https://www.icann.org/en/board-activities-and-meetings/materials/approved-re...> placing certain IGO acronyms under temporary reservation. In recent correspondence<https://www.icann.org/en/system/files/correspondence/sinha-to-roberts-30jun2...>, the Board confirmed that its intention in passing this resolution was to “withhold these IGO acronyms from registration at the second level on an interim basis, pending resolution by the community of the inconsistencies between GAC advice and GNSO policy recommendations from the GNSO’s 2012-2013 Policy Development Process (PDP) on IGO-INGO Protections in All gTLDs.” Since the April 2013 Board resolution, the he GNSO has completed two policy development processes specific to curative rights protections for IGOs: the PDP on IGO-INGO Access to Curative Rights Protection Mechanisms that was completed in 2019 and the Expedited PDP (EPDP) on Specific Curative Rights Protections for IGOs that was completed in 2022. On 30 April 2023, the Board voted to adopt<https://www.icann.org/en/board-activities-and-meetings/materials/approved-re...> all four recommendations that the GNSO Council approved from the 2019 PDP and all five Full Consensus recommendations from the 2022 EPDP. The Board also directed the ICANN Interim President and CEO to proceed with implementation “as soon as feasible; and to develop and submit to the Board an implementation plan … to inform the Board as to how the implementation of these recommendations fit into ICANN org’s operational planning and prioritization of its ongoing work to implement other community-developed recommendations that the Board has adopted.” Here, the Council will discuss whether it wishes to take any steps to request that ICANN org implementation of these Consensus Policy recommendations remains a high priority, understanding the need to resource this work appropriately in the context of other ongoing implementation work. 7.1 - Introduction of Topic (Sebastien Ducos, GNSO Council Chair) 7.2 - Council Discussion 7.3 - Next Steps Item 8: IDNs EPDP Timeline (20 minutes) On 20 May 2021, the GNSO Council approved the initiation request<https://gnso.icann.org/sites/default/files/policy/2021/presentation/EPDPInit...> for the EPDP on Internationalized Domain Names (IDNs) and adopted its charter<https://gnso.icann.org/sites/default/files/policy/2021/presentation/CharterG...>. The EPDP Team is expected to: * Determine the approach for a consistent definition of all gTLDs; and * Develop policy recommendations that will eventually allow for the introduction of variant gTLDs at the top-level On 24 April 2023, the EPDP Team published its Phase 1 Initial Report for Public Comment<https://www.icann.org/en/public-comment/proceeding/phase-1-initial-report-on...>. The Initial Report includes 68 preliminary recommendations covering issues pertaining to gTLD variant definition and management at the top-level. The majority of the preliminary recommendations aim to operationalize SubPro PDP Outputs in order to allow for future applications of gTLD variant labels through the New gTLD Program. While the public comment process was ongoing, the EPDP Team started its Phase 2 charter question deliberations. In accordance with ICANN Board request, the EPDP Team delivered an updated project plan by the last day of ICANN77. It identifies that almost all of its charter questions will impact the next Applicant Guidebook, and determines that its timeline for the EPDP Team’s delivery of relevant recommendations to the GNSO Council remains unchanged, which is November 2025. Nevertheless, the EPDP Team made a commitment to reconsider its delivery date shortly after ICANN77 by taking into consideration various factors including: * The closure of the Phase 1 Initial Report Public Comment period and gaining a better understanding of the breadth and quantity of comments received; * A better sense of progress made on Phase 2 charter questions in advance of the schedule; and * More certainty of approval for the EPDP Team’s request for its dedicated face-to-face workshop. Here, the GNSO Council will hear an update on the EPDP Team’s revised schedule, which should reflect a shortened timeline for project completion. 8.1 Introduction of Topic (Donna Austin, IDNs EPDP Chair) 8.2 Council Discussion 8.3 Next Steps Item 9: ANY OTHER BUSINESS (15 minutes) 9.1 ccNSO Liaison update (Desiree, ccNSO liaison to the GNSO Council) 9.2 Closed Generics Update (John McElwaine, Council Vice Chair) _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu... References for Coordinated Universal Time of 17:45 UTC Local time between March and October in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 14:00 San José, Costa Rica (CDT) UTC-6 15:00 New York/Washington DC, USA (EDT) UTC-4 17:00 Buenos Aires, Argentina (ART) UTC-3 18:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00 Paris, France (CEST) UTC+2 23:00 Moscow, Russia (MSK) UTC+3 00:00 Singapore (SGT) UTC+8 (Friday) 05:00 Melbourne, Australia (AEST) UTC+10 (Friday) 07:00 ---------------------------------------------------------------------------- DST starts on Sunday 26 March 2023, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 12 March 2023 for the U.S. DST ends on Sunday 29 October 2023 for EU countries, and on Sunday 05 November 2023 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/5n99j4vt.