Dear Councillors, Please find the draft agendas for the GNSO Council Public meetings in Buenos Aires. The Public meeting will be in two parts, part one in Libertador AB at 13:00ART, (16:00UTC) and the second Administrative part in Retiro B at 15:00ART (18:00UTC) http://buenosaires48.icann.org/en/schedule/wed-gnso-council https://community.icann.org/display/gnsocouncilmeetings/Agenda+20+November+2... Proposed Agenda for the GNSO Council Public Meeting in Buenos Aires, 20 November 2013 Part 1 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 16:00 UTC http://tinyurl.com/oby4lzl Coordinated Universal Time 16:00 UTC 08:00 Los Angeles; 11:00 Washington; 13:00 Buenos Aires; 16:00 London; 17:00 Paris; 05:00 Wellington next day Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meeting 31 October 2013 will be posted as approved on 21 November 2013 Item 2: Opening Remarks / Review of Projects & Action List (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda (5 mins) Item 4: MOTION - To approve a charter for the Translation and Transliteration of Contact Information PDP Working Group (10 mins) On 13 June 2013 the GNSO Council initiated a Policy Development Process (PDP) on the Translation and Transliteration of Contact Information and decided to create a PDP Working Group for the purposes of fulfilling the requirements of the PDP. Following a call for volunteers, a Drafting Team was formed and its members have developed a charter for consideration by the GNSO Council. The drafting team has submitted the charter, reviewed and revised it on the request of the Council and then re-submitted it and so the GNSO Council, having reviewed the charter, will vote on whether to approve it as submitted by the Drafting Team. 4.1 - Review Motion 1 https://community.icann.org/display/gnsocouncilmeetings/Motions+20+November+... 4.2 - Discussion 4.3 - Next steps Item 5: MOTION - To approve the Recommendations for IGO-INGO Protections (20 mins) On 20 September 2013 the WG published its Draft Final Report<http://gnso.icann.org/en/issues/igo-ingo-final-20sep13-en.pdf> which includes policy recommendations for the protection of IGO and INGO (including the RCRC and IOC) identifiers in all gTLDs. Each recommendation or proposal also contains the WG's Chair assessment of consensus. The objective of the Draft Final Report was to solicit feedback from the community on the proposed consensus policy recommendations. The comment period closed 1 November 2013. The WG has reviewed the public comments and modified the Final Report. The GNSO Council will consider this Final Report and vote on whether to approve the recommendations contained therein. 5.1 - Review Motion 2 https://community.icann.org/display/gnsocouncilmeetings/Motions+20+November+... 5.2 - Discussion 5.3 - Next steps Item 6: INPUT & DISCUSSION - Prospective improvements to the Policy Development Process (15 mins) The Council is committed to on-going enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. The Council has previously discussed a paper prepared by ICANN staff<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on potential improvements to the PDP process. The discussion is now encapsulated in a table form and now includes reference to the related recommendations of the ATRT2. Further work needs to be done on reviewing the table and agreeing concrete next steps. 6.1 - Review of table of prospective PDP Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-23sep13-en.pdf> (Marika Konings) 6.2 - Discussion 6.3 - Next steps Item 7: DISCUSSION - Forthcoming reviews of the GNSO and GNSO Council (15mins) As part of a periodic review process that is built into the ICANN model, board initiated reviews of the GNSO and the GNSO Council as an integral part of the GNSO are expected. In order to be effectively prepared for these reviews, it was originally proposed in Beijing that a group be formed to understand the issues and begin to take appropriate next steps. One key suggestion from Beijing was that any group (such as the Council) being reviewed undertakes a form of self-review. The intended course of action was impacted by the board deliberations on whether or not to proceed with the review and, more recently, what format the review might follow. The Council will receive an update during its meeting with the board in Buenos Aires and this item provides an opportunity to discuss and agree the intended course of action. 7.1 - Current status 7.2 - Discussion 7.3 - Next steps Item 8: Thanks to outgoing councillors (5 mins) * Lanre Ajayi (NCA) * Mason Cole (RySG & Vice Chair) * Zahid Jamil (CSG / BC) * Wolf-Ulrich Knoben (CSG / ISPC & Vice Chair) * Joy Liddicoat (NCSG) * Wendy Seltzer (NCSG) Item 9: Any Other Business (5 mins) Item 10: Open microphone Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 16:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 08:00 New York/Washington DC, USA (EST) UTC-4+1DST 11:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 14:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 14:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 13:00 London, United Kingdom (BST) UTC+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 17:00 Stockholm, Sweden (CET) UTC+1+0DST 17:00 Istanbul, Turkey (EEST) UTC+2+0DST 18:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.h...>) UTC+2+0DST 18:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 00:00 (next day) Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 00:00 (next day) Wellington, New Zealand UTC+12+1DST 05:00 (next day) ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com - http://tinyurl.com/oby4lzl http://buenosaires48.icann.org/en/schedule/wed-gnso-council-admin https://community.icann.org/display/gnsocouncilmeetings/Aministrative+Agenda... Proposed Agenda for the GNSO Council Public Meeting in Buenos Aires, 20 November 2013 Part 2 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 18:00 UTC http://tinyurl.com/posr6mw Coordinated Universal Time 18:00 UTC 10:00 Los Angeles; 13:00 Washington; 15:00 Buenos Aires; 18:00 London; 19:00 Paris; Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Seating of the 2013 / 2014 Council (10 mins) 1.1 Roll Call 1.2 Statements of interest · James Bladel - SOI<https://community.icann.org/display/gnsosoi/James+M.+Bladel+SOI> Registrars Stakeholder Group · Gabriela Szlak - SOI<https://community.icann.org/display/gnsosoi/Gabriela+Szlak+SOI> Commercial and Business Users Constituency · Mikey O'Connor - SOI<https://community.icann.org/display/gnsosoi/Mikey+O%27Connor+SOI> Internet Service Providers & Connectivity Providers · Amr Elsadr - SOI<https://community.icann.org/display/gnsosoi/Amr+Elsadr+SOI> Non Commercial Stakeholder Group · Avri Doria - SOI<https://community.icann.org/display/gnsosoi/Avri+Doria+SOI> Stakeholder Group · Daniel Reed - SOI Nominating Committee Appointee 1.3 Review/amend agenda Item 2: Election of the Chair (10 mins) One nomination was received for this position, Jonathan Robinson. The GNSO Council held a question & answer session over the weekend with Jonathan Robinson. The Council to proceed to elect the chair according to the GNSO Operating Procedures. GNSO Operating Procedures http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf Note: Section 2.2 Officer Elections: Chair and Vice-Chairs (see Appendix 1 below) Item 3: UPDATE & DISCUSSION - Meeting with the ATRT2 (40 mins) 3.1 - Update 3.2 - Discussion 3.3 - Next steps Item 4: Any Other Business (5 mins) Reminder: Council development meeting. Friday 22 November 2013, 10h00 Buenos Aires. Appendix 3: Excerpt from GNSO Operating Procedures (Section2.2) http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf 2.2 Officer Elections: Chair and Vice-Chairs The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows: a. The GNSO Chair shall be elected by a 60 percent vote of each house. b. Each house will be allowed to nominate one candidate for GNSO Council Chair. Each house is responsible for determining how to nominate its candidate. A candidate for GNSO Council Chair does not need to be a member of a house, but must be a member of the GNSO Council. Should a Chair be elected from outside of the houses that Chair will be a non-voting Chair. i. All ballots will include the "none of the above" option. In the event that a 60 percent vote of each house selects the "none of the above" option, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be scheduled for no sooner than 30 days after the unsuccessful vote. ii. In the case of a tie for the most votes between the two candidates, or between a candidate and "none of above," a second election will be held no sooner than 30 days. The candidates shall remain the same for this second election. In the case this second election also results in a tie, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful vote. iii. The leading candidate will be defined as the one with the highest score. The score is calculated by adding together the voting percentages attained from each house. The highest percentage attainable in each house is 100. Thus, the maximum score a candidate can achieve is 200 as a result of attaining 100 percent of the votes from the contracted party house and 100 percent from the non-contracted party house (100 percent + 100 percent = score of 200). In case neither candidate reaches the 60 percent of each house threshold, a second ballot will be held between the leading candidate and "none of the above." iv. In case neither candidate reaches the 60 percent of each house threshold and the candidates do not tie, a second runoff ballot will be held between the leading candidate and "none of the above." v. If the single candidate does not reach the 60 percent of each house threshold in the runoff ballot, then each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful runoff ballot. c. Each house shall select a Council Vice-Chair from within its respective house. d. A Chair may not be a member of the same Stakeholder Group of either of the Vice-Chairs. e. The Chair and Vice-Chairs shall retain their votes (if any) in their respective houses (if any). f. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. g. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful. Appendix 2: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 3: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 18:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 10:00 Iowa City, USA (CST<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+1DST 12:00 New York/Washington DC, USA (EST) UTC-4+1DST 13:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 16:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 16:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 18:00 Bonn, Germany (CEST) UTC+1+0DST 19:00 Stockholm, Sweden (CET) UTC+1+0DST 19:00 Istanbul, Turkey (EEST) UTC+2+0DST 20:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.h...>) UTC+2+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 02:00 (next day) Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 02:00 (next day) ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com - http://tinyurl.com/posr6mw Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>