Fwd: Key Item Missing from 20 Nov Agenda
Hi, I will be adding this item to the Agenda. I suggest that we try to gather nominees/volunteers before the meeting and that, if possible, we decide during the meting. If we cannot come to consensus on this during the meeting, we can set up a voting mechanism where the top two nominees are chosen. I do not believe there is need for restricting this role to the council and given the amount of work we need to do, it might be best if we can find not council members for this work. I suggest that names be sent to the list, though if people prefer, I can receive the names and put out a list before the meeting. thanks a. Begin forwarded message:
Please note the following from the ICANN November Policy Update:
- "At its 7 November meeting in Cairo, the ICANN Board authorized the formation of a community-wide working group to study and review the issues related to the definition of the ICANN Geographic Regions, consult with all stakeholders, and submit proposals for community and Board consideration relating to the current definition of the ICANN Geographic Regions. The Board asked that all interested Supporting Organizations and Advisory Committees nominate two individuals to serve on the working group."
- "The Board would like to approve the composition of the new working group at its December meeting. Subsequently, the Board expects the working group, as its first order of business, to draft and seek community input on a proposed charter, and submit the draft document for community review. The Board would like to consider and approve the charter at the March 2009 Board meeting in Mexico City. In drafting the charter, the Board expects the working group to focus, but not limit, its work on the criteria for assigning countries, dependencies and recognized geopolitical entities to a Geographic Region."
Dear Council Members; At the Thursday 6 November Council Recap and Planning meeting in Cairo, the attending Council members discussed the need to respond to the Board's directive to submit a GNSO Council Restructuring Implementation Plan for Board Review in advance of the 11 December Board meeting. There was general consensus that given the short time available, that the best course of action was to develop a plan that highlighted the key benchmarks, deadlines and decisions that the Council would need to address in the coming months. It was further agreed that each constituency would make efforts to assign/volunteer an individual or individuals to help develop the plan/report. To help get the ball rolling, Avri has asked me to prepare a draft outline of what the report/plan might look like, including the key decisions that the Council would need to address in the short and long term to achieve the June 2009 goal of seating the new Council. Set forth in the attached document I have drafted an outline, sample calendar/timeline and a list of potential key transition/implementation decisions that, collectively could be used to develop the report/plan. I hope the material sparks further discussion and deliberations prior to and during the upcoming Council meeting on 20 November. In the meantime, feel free to red-line and circulate the document with your thoughts and ideas. I look forward to supporting the Council's efforts to develop and submit the plan/report to the Board. Best regards, Rob Hoggarth Robert L. Hoggarth, Esq. Senior Policy Director ICANN 424 558 4805 robert.hoggarth@icann.org
Thank you very much Rob. Considering the very short timeframe we have to submit the GNSO Restructuring Plan (prior to the 11 December Board meeting and ideally with some lead time before that meeting), it doesn't seem to me that there is sufficient time for "each constituency would make efforts to assign/volunteer an individual or individuals to help develop the plan/report". By the time we get a group formed and functioning, the deadline would be upon us. Also, I am not sure that our task is so complicated that we could not do it via our list and in the 20 November meeting. Unfortunately, I may only be able to particiapte in a portion of the 20 November meeting and may not be able to participate at all, so I am submitting my input now and will participate in discussions on the list. My recommendation is that we take your strawman document and do the following: 1. For each of the elements of the "Key Process and Implementation Decisions to Effectuate Transition to Restructured GNSO Council" identify any subtasks that might be needed to accomplish the main task; my initial ideas on this are highlighted in the attached file. 2. Assign estimated target dates for each of the subtasks and primary tasks from step 1 above. 3. Integrate the results of step 2 into the "Potential Calendar of Timelines/Deadlines for Transition to/Implementation of Restructured GNSO Council ". 4. Add a comment to the effect that the plan should be a 'living' document that is modified and improved as needed throughout the implementation process. Note that I added a few additional comments and edits that may be helpful toward turning your Strawman into a final plan. Because I likely will not be able to participate in discussion about this on 20 November, let me say that I am fairly flexible about the ideas I suggested and don't present them in a hard and fast manner. Chuck ________________________________ From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Robert Hoggarth Sent: Saturday, November 15, 2008 11:28 PM To: Avri Doria; Council GNSO Subject: [council] Preparing A Restructured GNSO Council Implementation Plan Dear Council Members; At the Thursday 6 November Council Recap and Planning meeting in Cairo, the attending Council members discussed the need to respond to the Board's directive to submit a GNSO Council Restructuring Implementation Plan for Board Review in advance of the 11 December Board meeting. There was general consensus that given the short time available, that the best course of action was to develop a plan that highlighted the key benchmarks, deadlines and decisions that the Council would need to address in the coming months. It was further agreed that each constituency would make efforts to assign/volunteer an individual or individuals to help develop the plan/report. To help get the ball rolling, Avri has asked me to prepare a draft outline of what the report/plan might look like, including the key decisions that the Council would need to address in the short and long term to achieve the June 2009 goal of seating the new Council. Set forth in the attached document I have drafted an outline, sample calendar/timeline and a list of potential key transition/implementation decisions that, collectively could be used to develop the report/plan. I hope the material sparks further discussion and deliberations prior to and during the upcoming Council meeting on 20 November. In the meantime, feel free to red-line and circulate the document with your thoughts and ideas. I look forward to supporting the Council's efforts to develop and submit the plan/report to the Board. Best regards, Rob Hoggarth Robert L. Hoggarth, Esq. Senior Policy Director ICANN 424 558 4805 robert.hoggarth@icann.org
Here's the attachment. Sorry about that. And thanks to Stéphane for pointing out my failure to attach the file. Chuck ________________________________ From: Gomes, Chuck Sent: Sunday, November 16, 2008 5:09 PM To: 'Robert Hoggarth'; Avri Doria; Council GNSO Subject: RE: [council] Preparing A Restructured GNSO Council Implementation Plan Thank you very much Rob. Considering the very short timeframe we have to submit the GNSO Restructuring Plan (prior to the 11 December Board meeting and ideally with some lead time before that meeting), it doesn't seem to me that there is sufficient time for "each constituency would make efforts to assign/volunteer an individual or individuals to help develop the plan/report". By the time we get a group formed and functioning, the deadline would be upon us. Also, I am not sure that our task is so complicated that we could not do it via our list and in the 20 November meeting. Unfortunately, I may only be able to particiapte in a portion of the 20 November meeting and may not be able to participate at all, so I am submitting my input now and will participate in discussions on the list. My recommendation is that we take your strawman document and do the following: 1. For each of the elements of the "Key Process and Implementation Decisions to Effectuate Transition to Restructured GNSO Council" identify any subtasks that might be needed to accomplish the main task; my initial ideas on this are highlighted in the attached file. 2. Assign estimated target dates for each of the subtasks and primary tasks from step 1 above. 3. Integrate the results of step 2 into the "Potential Calendar of Timelines/Deadlines for Transition to/Implementation of Restructured GNSO Council ". 4. Add a comment to the effect that the plan should be a 'living' document that is modified and improved as needed throughout the implementation process. Note that I added a few additional comments and edits that may be helpful toward turning your Strawman into a final plan. Because I likely will not be able to participate in discussion about this on 20 November, let me say that I am fairly flexible about the ideas I suggested and don't present them in a hard and fast manner. Chuck ________________________________ From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Robert Hoggarth Sent: Saturday, November 15, 2008 11:28 PM To: Avri Doria; Council GNSO Subject: [council] Preparing A Restructured GNSO Council Implementation Plan Dear Council Members; At the Thursday 6 November Council Recap and Planning meeting in Cairo, the attending Council members discussed the need to respond to the Board's directive to submit a GNSO Council Restructuring Implementation Plan for Board Review in advance of the 11 December Board meeting. There was general consensus that given the short time available, that the best course of action was to develop a plan that highlighted the key benchmarks, deadlines and decisions that the Council would need to address in the coming months. It was further agreed that each constituency would make efforts to assign/volunteer an individual or individuals to help develop the plan/report. To help get the ball rolling, Avri has asked me to prepare a draft outline of what the report/plan might look like, including the key decisions that the Council would need to address in the short and long term to achieve the June 2009 goal of seating the new Council. Set forth in the attached document I have drafted an outline, sample calendar/timeline and a list of potential key transition/implementation decisions that, collectively could be used to develop the report/plan. I hope the material sparks further discussion and deliberations prior to and during the upcoming Council meeting on 20 November. In the meantime, feel free to red-line and circulate the document with your thoughts and ideas. I look forward to supporting the Council's efforts to develop and submit the plan/report to the Board. Best regards, Rob Hoggarth Robert L. Hoggarth, Esq. Senior Policy Director ICANN 424 558 4805 robert.hoggarth@icann.org
Hi, Thank you for this. While it is a bit more detailed then I had expected, given the rush the Board schedule has put the Council under it may be better this way. Will you be able to talk us through your suggested plan during the upcoming meeting? Additionally, I ask council members who have questions or issues on this plan to post them to the list before the meeting. Thanks a. On 15 Nov 2008, at 22:27, Robert Hoggarth wrote:
Dear Council Members;
At the Thursday 6 November Council Recap and Planning meeting in Cairo, the attending Council members discussed the need to respond to the Board’s directive to submit a GNSO Council Restructuring Implementation Plan for Board Review in advance of the 11 December Board meeting.
There was general consensus that given the short time available, that the best course of action was to develop a plan that highlighted the key benchmarks, deadlines and decisions that the Council would need to address in the coming months. It was further agreed that each constituency would make efforts to assign/volunteer an individual or individuals to help develop the plan/report.
To help get the ball rolling, Avri has asked me to prepare a draft outline of what the report/plan might look like, including the key decisions that the Council would need to address in the short and long term to achieve the June 2009 goal of seating the new Council.
Set forth in the attached document I have drafted an outline, sample calendar/timeline and a list of potential key transition/ implementation decisions that, collectively could be used to develop the report/plan. I hope the material sparks further discussion and deliberations prior to and during the upcoming Council meeting on 20 November. In the meantime, feel free to red-line and circulate the document with your thoughts and ideas.
I look forward to supporting the Council’s efforts to develop and submit the plan/report to the Board.
Best regards,
Rob Hoggarth
Robert L. Hoggarth, Esq. Senior Policy Director ICANN
424 558 4805 robert.hoggarth@icann.org
<GNSO Council Restructuring Implementation Plan Strawman (RHV1).doc>
participants (3)
-
Avri Doria -
Gomes, Chuck -
Robert Hoggarth