Dear all, Please find below the final proposed agenda for the GNSO Council Meeting on 19 January 2023 at 21:00 UTC for 2 hours. Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/NYk-DQ. This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu...> v3.5, updated on 24 October 2019. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting on Thursday, 19 January 2023 at 21:00 UTC: https://tinyurl.com/2cfwppcu. 13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; (Friday) 00:00 Moscow; 08:00 Melbourne GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (10 minutes) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-...> of the GNSO Council meeting on 17 November 2022 were posted on 01 December 2022. Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-...> of the GNSO Council meeting on 15 December 2022 were posted on 03 January 2023. Item 2: Opening Remarks / Review of Projects & Action List (0 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (5 minutes) * Confirmation of GNSO Council Liaison to the Transfers Policy Review - Osvaldo Novoa * Nomination of a Mentor for the ICANN Fellowship Program - [name TBD] Item 4: COUNCIL DISCUSSION - Update on the Council Committee for Overseeing and Implementing Continuous Improvements (CCOICI)’s Working Group Self-Assessment Recommendations Report (20 minutes) The GNSO Council resolved<https://gnso.icann.org/en/council/resolutions/2020-current#202106> on 16 June 2021 to initiate the Council Committee for Overseeing and Implementing Continuous Improvements (CCOICI) as a pilot, which included the review of the Working Group Self-Assessment as one of the two areas of focus. The CCOICI started the Working Group Self-Assessment assignment in October 2021 and concluded its work on this assignment in February 2022. However, the CCOICI deferred conducting the public comment until it could be combined with recommendations related to the GNSO Statement of Interest (SOI). The consolidated public comment proceeding<https://www.icann.org/en/public-comment/proceeding/updates-to-the-gnso-state...> on Proposed Updates to the GNSO Operating Procedures was initiated on 09 September 2022 and closed on 14 November 2022. The CCOICI integrated public comments as appropriate and submitted its Recommendations Report to the Council on 5 January 2023. Here, the Council will receive an update on the CCOICI’s Working Group Self-Assessment Recommendations Report. 4.1 – Introduction of topic (Manju Chen, Chair of the CCOICI) 4.2 – Council discussion 4.3 - Next steps Item 5: COUNCIL DISCUSSION - Review Action Items From Strategic Planning Session (15 minutes) The GNSO Council held its annual Strategic Planning Session (SPS) in Los Angeles from 14-16 December. Over the course of the three days, the Council identified a number of strategic priorities and related action items. From the previous SPS, the Council built in more review and checkpoint mechanisms to ensure that there was properly follow through in executing any identified action items. This was determined to be a good practice and will be put in place for the most current SPS. Here, the Council will review the strategic priorities and action items identified during the SPS, as well as discuss an action plan to ensure progress. 5.1 – Introduction of topic (Council leadership) 5.2 – Council discussion 5.3 - Next steps Item 6: COUNCIL DISCUSSION - Acknowledgment of Council Input on the SubPro Operational Design Assessment (ODA) for the ICANN Board (20 Minutes) ICANN org published the SubPro Operational Design Assessment (ODA)<https://www.icann.org/en/system/files/files/subpro-oda-12dec22-en.pdf> on 12 December and in advance of the publication of the ODA, the Council received a briefing on 7 December. During the Council’s December meeting, it agreed on the benefit of providing Council input on the ODA, if any, to the ICANN Board in support of the Board workshop taking place around the 20th of January. The Council established a small team to review the ODA in detail, concentrating on identifying areas of ICANN org analysis that may not be true to the intent of the SubPro Final Report, as well as developing impressions of Option 2 contained in the ODA. Given the tight timelines, there will not be adequate time for the small team to provide draft input to the Council by the document and motions deadline. Accordingly, the expectation is that the input, delivered on [date], shall be sent to the Board, but include the caveat that it was not formally adopted by the Council. Here, the Council will receive a briefing from the small team on draft input on the SubPro ODA and acknowledge that it will be passed on to the ICANN Board for its consideration. 6.1 – Introduction of topic (SubPro ODA Small Team) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION - GNSO Council Work Related to SubPro (20 Minutes) During the Council’s Strategic Planning Session (SPS), a recurring theme emerged. Taking into consideration the possible timelines surrounding the implementation of the SubPro recommendations, especially if Option 2 or similar were to be pursued, the Council should take care to ensure that any SubPro related work within its control should be carefully managed for timely delivery. The Council does not want its work to serve as an impediment to the timely implementation and launch of the next round of new gTLDs. In order to address this recurring theme, the Council agreed that it would like to receive frequent updates on the work that is connected to the next round of new gTLDs. Presumably, those projects include: * IDNs EPDP Phase 1 (top-level charter questions) * GNSO Guidance Process on Applicant Support * Closed Generics Facilitated Discussion * SubPro ODA Small Team Here, the Council will receive a brief update on the relevant projects. 7.1 – Introduction of topic (Council leadership) 7.2 – Council discussion 7.3 – Next steps Item 8: COUNCIL DISCUSSION - Update on the Transfer Policy Review PDP (20 Minutes) The Council initiated the two-phased Transfer Policy Review PDP in February 2021. Since it began meeting in May 2021, the WG has made steady progress on its Phase 1 charter questions, including publishing its Phase 1A Initial Report<https://www.icann.org/en/public-comment/proceeding/initial-report-on-the-tra...> for public comment. The WG conducted preliminary deliberations on Phase 1B topics during the Phase 1A Initial Report public comment period, then reviewed public comments on the Phase 1A Initial Report, and is now completing revisions to preliminary recommendations, taking into account public comment received. . In the course of Phase 1 work conducted to date, the WG discovered that certain Phase 2 topics must be addressed before Phase 1 recommendations can be fully developed. As a result, the leadership team is preparing a PCR to update its work plan to consolidate all work into a single phase and change the order in which topics are considered. This will impact the timeline for key deliverables. In order to ensure that Council fully understands the potential changes prior to being asked to accept the Project Change Request (PCR), the changes and potential implications will be shared with the Council. Here, the Council will receive a preview of the anticipated PCR for the Transfer Policy Review PDP. 8.1 – Introduction of topic (Roger Carney, Chair of the Transfer Policy Review PDP) 8.2 – Council discussion 8.3 – Next steps Item 9: ANY OTHER BUSINESS (5 minutes) 9.1 - ICANN76 Planning _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu... References for Coordinated Universal Time of 21:00 UTC Local time between November and March in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PST) UTC-8 13:00 San José, Costa Rica (CST) UTC-6 15:00 New York/Washington DC, USA (EST) UTC-5 16:00 Buenos Aires, Argentina (ART) UTC-3 18:00 Rio de Janeiro, Brazil (BRT) UTC-3 18:00 London, United Kingdom (GMT) UTC+0 21:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00 Paris, France (CET) UTC+1 22:00 Moscow, Russia (MSK) UTC+3 (Friday) 00:00 Singapore (SGT) UTC+8 (Friday) 05:00 Melbourne, Australia (AEDT) UTC+11 (Friday) 08:00 ---------------------------------------------------------------------------- DST starts on Sunday 26 March 2023, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 12 March 2023 for the U.S. DST ends on Sunday 29 October 2023 for EU countries, and on Sunday 05 November 2023 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/2cfwppcu.