A few comments below Mike. Adrian Kinderis -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Mike Rodenbaugh Sent: Friday, 28 August 2009 7:58 AM To: 'Council GNSO' Subject: RE: [council] News Alert -- Toronto Presentations Published Thanks Glen. Just curioius, when is the next regional meeting of the non-contracting parties scheduled? Many of us would be very interested to have some of these same discussions and staff presentations, without the contracting parties around. Such meetings might surely enhance knowledge and foster better cooperation between ICANN and its NON-contracted stakeholders. AK >> You would all have to be funded to go right ;) I do agree that the meetings should be more open and should have been broadcast for greater participation. It is my opinion that they should not be termed North American Ry/Rr Meetings but potentially "Registry/ Registrar Updates". I think it is important to hold these meetings to discuss topics specific to these groups. Really, are these regional meetings really necessary when there are 3 ICANN meetings a year already? And the contracting parties constantly and ubiquitously complaining about travel funding for ICANN Staff and volunteers?? AK >> As I said above, I believe they are - especially at this time of flux. For the record I do not believe the Registrars have an issue with the funding of staff travel. Also, no mention of the Afilias-sponsored Major League Baseball game in this note, but is it a conflict of interest for contract parties to provide perks to ICANN Staff? (I presume some were sponsored, but I do not know.) If so, should they be publicly disclosed somewhere? Is there a policy on that? Just curious, as it seems there ought to be one if there's not. AK >>This is a concern. I would assume only Registrars (the clients of Afilias) were invited. If any ICANN staff attended I would agree that it is inappropriate. I note that whenever there have been dinners or gatherings in the past that ICANN staff have always paid their way. Perhaps someone from staff could elaborate here. Thanks, Mike Mike Rodenbaugh Rodenbaugh Law 548 Market Street San Francisco, CA 94104 +1.415.738.8087 www.rodenbaugh.com -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 25, 2009 11:46 PM To: Council GNSO Subject: [council] News Alert -- Toronto Presentations Published http://www.icann.org/en/announcements/announcement-2-25aug09-en.htm ________________________________ Toronto Presentations Published 25 August 2009 On 20-21 August 2009, ICANN hosted its North American Registry/Registrar Regional Event in Toronto, Ontario. Remote participation for the event was made available via Adobe Connect and an audio conference bridge. The regional event model was introduced in 2006 as a means to inform and educate gTLD registries and ICANN-accredited registrars about ICANN activities and processes that may impact their operations. These events also broaden participation in the ICANN multi-stakeholder governance model for registry and registrar staff members who do not generally attend ICANN's annual public meetings. ICANN subject matter experts facilitated discussions on issues such as gTLD registry continuity, contractual compliance, new gTLDs, GNSO policy activities, security initiatives, the 2009 Registrar Accreditation Agreement, and the terminated registrar transition process. Such discussions enhance knowledge and foster better cooperation between ICANN and its contracted stakeholders. The Toronto event also featured a session on registry/registrar areas of interest that was facilitated by David Maher, Chair, Registry Constituency, and Mason Cole, Chair, Registrar Constituency. The chairs co-led a discussion about how the two groups might work better together on joint areas of interest such as electing leaders for the GNSO Council and engaging in discussions when new registry service requests, submitted via the Registry Services Evaluation Process (RSEP), have the potential to impact registrars. In the interest of transparency, the presentations are being made public. The following information is available about the event: * Master PPT presentation: http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf [PDF, 11,100K] * New gTLDs: http://www.icann.org/en/meetings/regional-gathering-new-gtlds-toronto-20aug0 9-en.pdf [PDF, 369K] Time Thursday 20 August 09 Friday 21 August 09 09:00 gTLD Registry Continuity Plan Workshop <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Patrick Jones (pages 3-33) Contractual Compliance <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Stacy Burnette (pages 84-96) 09:30 10:00 New RAA Implementation - Tim Cole 10:30 Core Planning Team Meeting/Registry Data Escrow - Patrick Jones Coffee 11:00 Coffee Registry/Registrar Dialogue <http://www.icann.org/en/meetings/regional-gathering-registrar-registry-toro nto-20aug09-en.pdf> - David Maher and Mason Cole 11:30 Welcome/Introductions/Key Messages - Craig Schwartz/Tim Cole 12:00 ICANN Policy <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Margie Milam (pages 38-75) 12:30 Registry Presentations 13:00 Lunch Lunch 14:00 Registry Presentations Registrar Constituency Update <http://www.icann.org/en/meetings/regional-gathering-registrar-constituency- toronto-20aug09-en.pdf> - Mason Cole 14:30 Terminated Registrar Transition Process - Mike Zupke Security <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Yurie Ito (pages 103-134) 15:00 15:30 Coffee Coffee 16:00 New gTLDs <http://www.icann.org/en/meetings/regional-gathering-new-gtlds-toronto-20aug 09-en.pdf> - Kurt Pritz National Cyber Forensic Training Alliance <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> (NCFTA) (pages 136-155) 16:30 17:00 ________________________________ Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org <http://click.icptrack.com/icp/track.php?msgid=257080&act=9MXL&r=9826720&c=1 65637>

Gee, Mike, didn't you read the FY2010 budget as approved by the Board? I thought the only two constituencies that exist are the contracted party constituencies. After all, they're the only ones mentioned in the budget. (See Constituency Support sections of the Organizational Activities (Section 4.7, p. 11) and Operating Plan Activities (Appendix A (A.7), p. 34-35)). Setting aside the irony of only mentioning 2 of 6 constituencies in the budget at a time when we're told that increasing the breadth and depth of stakeholder participation is an organizational goal, I agree that it would be valuable to have the same special access to information and presentations. Personally though, I'd prefer to participate remotely. I already spend about 1 month each year traveling to and attending ICANN meetings. That's enough for me. There is a little value in being excluded, though. I've definitely gotten mileage out of describing these meetings to the outside world; if we were included, I wouldn't be able to do that. . . -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Mike Rodenbaugh Sent: Thursday, August 27, 2009 5:58 PM To: 'Council GNSO' Subject: RE: [council] News Alert -- Toronto Presentations Published Thanks Glen. Just curioius, when is the next regional meeting of the non-contracting parties scheduled? Many of us would be very interested to have some of these same discussions and staff presentations, without the contracting parties around. Such meetings might surely enhance knowledge and foster better cooperation between ICANN and its NON-contracted stakeholders. Really, are these regional meetings really necessary when there are 3 ICANN meetings a year already? And the contracting parties constantly and ubiquitously complaining about travel funding for ICANN Staff and volunteers?? Also, no mention of the Afilias-sponsored Major League Baseball game in this note, but is it a conflict of interest for contract parties to provide perks to ICANN Staff? (I presume some were sponsored, but I do not know.) If so, should they be publicly disclosed somewhere? Is there a policy on that? Just curious, as it seems there ought to be one if there's not. Thanks, Mike Mike Rodenbaugh Rodenbaugh Law 548 Market Street San Francisco, CA 94104 +1.415.738.8087 www.rodenbaugh.com -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 25, 2009 11:46 PM To: Council GNSO Subject: [council] News Alert -- Toronto Presentations Published http://www.icann.org/en/announcements/announcement-2-25aug09-en.htm ________________________________ Toronto Presentations Published 25 August 2009 On 20-21 August 2009, ICANN hosted its North American Registry/Registrar Regional Event in Toronto, Ontario. Remote participation for the event was made available via Adobe Connect and an audio conference bridge. The regional event model was introduced in 2006 as a means to inform and educate gTLD registries and ICANN-accredited registrars about ICANN activities and processes that may impact their operations. These events also broaden participation in the ICANN multi-stakeholder governance model for registry and registrar staff members who do not generally attend ICANN's annual public meetings. ICANN subject matter experts facilitated discussions on issues such as gTLD registry continuity, contractual compliance, new gTLDs, GNSO policy activities, security initiatives, the 2009 Registrar Accreditation Agreement, and the terminated registrar transition process. Such discussions enhance knowledge and foster better cooperation between ICANN and its contracted stakeholders. The Toronto event also featured a session on registry/registrar areas of interest that was facilitated by David Maher, Chair, Registry Constituency, and Mason Cole, Chair, Registrar Constituency. The chairs co-led a discussion about how the two groups might work better together on joint areas of interest such as electing leaders for the GNSO Council and engaging in discussions when new registry service requests, submitted via the Registry Services Evaluation Process (RSEP), have the potential to impact registrars. In the interest of transparency, the presentations are being made public. The following information is available about the event: * Master PPT presentation: http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf [PDF, 11,100K] * New gTLDs: http://www.icann.org/en/meetings/regional-gathering-new-gtlds-toronto-20aug0 9-en.pdf [PDF, 369K] Time Thursday 20 August 09 Friday 21 August 09 09:00 gTLD Registry Continuity Plan Workshop <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Patrick Jones (pages 3-33) Contractual Compliance <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Stacy Burnette (pages 84-96) 09:30 10:00 New RAA Implementation - Tim Cole 10:30 Core Planning Team Meeting/Registry Data Escrow - Patrick Jones Coffee 11:00 Coffee Registry/Registrar Dialogue <http://www.icann.org/en/meetings/regional-gathering-registrar-registry-toro nto-20aug09-en.pdf> - David Maher and Mason Cole 11:30 Welcome/Introductions/Key Messages - Craig Schwartz/Tim Cole 12:00 ICANN Policy <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Margie Milam (pages 38-75) 12:30 Registry Presentations 13:00 Lunch Lunch 14:00 Registry Presentations Registrar Constituency Update <http://www.icann.org/en/meetings/regional-gathering-registrar-constituency- toronto-20aug09-en.pdf> - Mason Cole 14:30 Terminated Registrar Transition Process - Mike Zupke Security <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Yurie Ito (pages 103-134) 15:00 15:30 Coffee Coffee 16:00 New gTLDs <http://www.icann.org/en/meetings/regional-gathering-new-gtlds-toronto-20aug 09-en.pdf> - Kurt Pritz National Cyber Forensic Training Alliance <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> (NCFTA) (pages 136-155) 16:30 17:00 ________________________________ Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org <http://click.icptrack.com/icp/track.php?msgid=257080&act=9MXL&r=9826720&c=1 65637>

Thanks for the history Kurt. I either forgot it or was not aware of some of it. Chuck ________________________________ From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Kurt Pritz Sent: Friday, August 28, 2009 7:30 PM To: Council GNSO Subject: Re: [council] News Alert -- Toronto Presentations Published Kristina, Mike, Chuck, et.al.: So these meetings were started as meetings between ICANN and gTLD registrars to promote understanding of registrar obligations under the RAA - i.e., to improve compliance with RAA contractual conditions. These meetings were especially necessary and useful in certain regions outside the US where, it was thought, that registrar obligations were not well understood. With the accreditation of new registrars, the meetings continue to be very useful for that reason. Registrar fees are used to improve contractual compliance. These discussions are necessarily between ICANN and its contracted parties. After having meetings for this purpose in Europe and Asia, we received requests to have a similar meeting in North America. Since then, we have had three annual meetings in each of the three regions. After the first meeting or two, Registries asked to be included. Since a large part of the discussion about ensuring a good registrant experience is related to the registry-registrar relationship, registry participation was welcomed. I can understand how participation can seem both obligatory and onerous to registries to some extent - registries generally attend events in all three regions where registrars only attend the event in their region. The initial meetings were some of the early significant outreach events conducted by ICANN, especially in Asia. Since funding was not available then (and we seek to act responsibly and economically now), we asked participants to sponsor segments - someone pays for lunch, someone pays for dinner, someopne pays for coffee. This year, among others, Afilias sponsored the baseball game trip, Tucows sponsored a dinner, ICANN paid for the meeting room, the meeting planning and coffee. We split the costs. Every participant pays their own way. In this meeting in Toronto we discussed in detail the plan for transfer of registry operations in the event of a failure and, in a separate session, data transition for terminated registrars. Both these measures are being implemented for the protection of registrants. Both these measures require detailed discussions among registries, registrars and ICANN. Contractual compliance improvements Protection of registrants Split the costs Implement continuity procedures Kurt On 8/28/09 1:58 PM, "Kristina Rosette" <krosette@cov.com> wrote: Gee, Mike, didn't you read the FY2010 budget as approved by the Board? I thought the only two constituencies that exist are the contracted party constituencies. After all, they're the only ones mentioned in the budget. (See Constituency Support sections of the Organizational Activities (Section 4.7, p. 11) and Operating Plan Activities (Appendix A (A.7), p. 34-35)). Setting aside the irony of only mentioning 2 of 6 constituencies in the budget at a time when we're told that increasing the breadth and depth of stakeholder participation is an organizational goal, I agree that it would be valuable to have the same special access to information and presentations. Personally though, I'd prefer to participate remotely. I already spend about 1 month each year traveling to and attending ICANN meetings. That's enough for me. There is a little value in being excluded, though. I've definitely gotten mileage out of describing these meetings to the outside world; if we were included, I wouldn't be able to do that. . . -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Mike Rodenbaugh Sent: Thursday, August 27, 2009 5:58 PM To: 'Council GNSO' Subject: RE: [council] News Alert -- Toronto Presentations Published Thanks Glen. Just curioius, when is the next regional meeting of the non-contracting parties scheduled? Many of us would be very interested to have some of these same discussions and staff presentations, without the contracting parties around. Such meetings might surely enhance knowledge and foster better cooperation between ICANN and its NON-contracted stakeholders. Really, are these regional meetings really necessary when there are 3 ICANN meetings a year already? And the contracting parties constantly and ubiquitously complaining about travel funding for ICANN Staff and volunteers?? Also, no mention of the Afilias-sponsored Major League Baseball game in this note, but is it a conflict of interest for contract parties to provide perks to ICANN Staff? (I presume some were sponsored, but I do not know.) If so, should they be publicly disclosed somewhere? Is there a policy on that? Just curious, as it seems there ought to be one if there's not. Thanks, Mike Mike Rodenbaugh Rodenbaugh Law 548 Market Street San Francisco, CA 94104 +1.415.738.8087 www.rodenbaugh.com -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Tuesday, August 25, 2009 11:46 PM To: Council GNSO Subject: [council] News Alert -- Toronto Presentations Published http://www.icann.org/en/announcements/announcement-2-25aug09-en.htm ________________________________ Toronto Presentations Published 25 August 2009 On 20-21 August 2009, ICANN hosted its North American Registry/Registrar Regional Event in Toronto, Ontario. Remote participation for the event was made available via Adobe Connect and an audio conference bridge. The regional event model was introduced in 2006 as a means to inform and educate gTLD registries and ICANN-accredited registrars about ICANN activities and processes that may impact their operations. These events also broaden participation in the ICANN multi-stakeholder governance model for registry and registrar staff members who do not generally attend ICANN's annual public meetings. ICANN subject matter experts facilitated discussions on issues such as gTLD registry continuity, contractual compliance, new gTLDs, GNSO policy activities, security initiatives, the 2009 Registrar Accreditation Agreement, and the terminated registrar transition process. Such discussions enhance knowledge and foster better cooperation between ICANN and its contracted stakeholders. The Toronto event also featured a session on registry/registrar areas of interest that was facilitated by David Maher, Chair, Registry Constituency, and Mason Cole, Chair, Registrar Constituency. The chairs co-led a discussion about how the two groups might work better together on joint areas of interest such as electing leaders for the GNSO Council and engaging in discussions when new registry service requests, submitted via the Registry Services Evaluation Process (RSEP), have the potential to impact registrars. In the interest of transparency, the presentations are being made public. The following information is available about the event: * Master PPT presentation: http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf [PDF, 11,100K] * New gTLDs: http://www.icann.org/en/meetings/regional-gathering-new-gtlds-toronto-20aug0 9-en.pdf [PDF, 369K] Time Thursday 20 August 09 Friday 21 August 09 09:00 gTLD Registry Continuity Plan Workshop <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Patrick Jones (pages 3-33) Contractual Compliance <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Stacy Burnette (pages 84-96) 09:30 10:00 New RAA Implementation - Tim Cole 10:30 Core Planning Team Meeting/Registry Data Escrow - Patrick Jones Coffee 11:00 Coffee Registry/Registrar Dialogue <http://www.icann.org/en/meetings/regional-gathering-registrar-registry-toro nto-20aug09-en.pdf> - David Maher and Mason Cole 11:30 Welcome/Introductions/Key Messages - Craig Schwartz/Tim Cole 12:00 ICANN Policy <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Margie Milam (pages 38-75) 12:30 Registry Presentations 13:00 Lunch Lunch 14:00 Registry Presentations Registrar Constituency Update <http://www.icann.org/en/meetings/regional-gathering-registrar-constituency- toronto-20aug09-en.pdf> - Mason Cole 14:30 Terminated Registrar Transition Process - Mike Zupke Security <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> - Yurie Ito (pages 103-134) 15:00 15:30 Coffee Coffee 16:00 New gTLDs <http://www.icann.org/en/meetings/regional-gathering-new-gtlds-toronto-20aug 09-en.pdf> - Kurt Pritz National Cyber Forensic Training Alliance <http://www.icann.org/en/meetings/regional-gathering-toronto-20aug09-en.pdf> (NCFTA) (pages 136-155) 16:30 17:00 ________________________________ Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org <http://click.icptrack.com/icp/track.php?msgid=257080&act=9MXL&r=9826720&c=1 65637>