Dear Councillors, Please find the proposed Agenda for the GNSO Council Teleconference on 15 January 2015 at 18:00 UTC. Also posted on the Wiki, where all updates can also be found, at: https://community.icann.org/display/gnsocouncilmeetings/Agenda+15+January+20... This agenda was established according to the GNSO Council Operating Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> approved and updated on 13 November 2014. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 18:00 UTC: http://tinyurl.com/lgn2ohv Coordinated Universal Time 18:00 UTC 10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00 Perth GNSO Council meeting audio cast To join the event click on the link: http://stream.icann.org:8000/gnso.m3u Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Administrative matters (5 mins) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meeting 11 December 2014 will be posted as approved on xxxxx 2015. Item 2: Opening Remarks / Review of Projects & Action List (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda (5 mins) * Approve the GNSO Council Recommendations Report to the ICANN Board concerning IRTP Part D Note: The outcome<http://gnso.icann.org/mailing-lists/archives/council/msg16984.html> of the vote on the Council input to the public comment forum on the Board Working Group Report on Nominating Committee (BWG-NomCom). Item 4: UPDATE - Cross Community Working Group to develop a transition proposal for IANA stewardship on naming related functions (20 mins) The CWG<https://community.icann.org/x/37fhAg> has been chartered to develop a proposal on Naming Related Functions for the IANA Stewardship Transition Proposal and has been meeting for 2 hours every week since its creation with a goal of delivering a final proposal by the end of January 2015. The January 2015 target date is driven by the request for proposals from the IANA Stewardship Transition Coordination Group<https://www.icann.org/stewardship/coordination-group> (ICG). A number of sub-groups were formed to progress work on the different elements of the ICG Request for Proposals and a face-to-face meeting was run in mid-November. A draft proposal was published for community comment on 1 December 2014 and the public comment period has since closed. An intensive work weekend is planned for the CWG on 10 & 11 January 2015, following which it is anticipated that a proposal on Naming Related Functions for the IANA Stewardship Transition will be drafted and then distributed to the chartering organisations. Given the deadlines and associated intensity of the work of the CWG as well as the need for the GNSO as a chartering organisation to approve the proposal, it is timely for the Council to receive a full update and to discuss the work of the CWG. 4.1 - Update (Jonathan Robinson) 4.2 - Discussion 4.3 - Next steps Item 5: UPDATE - Cross Community Working Group on Enhancing ICANN Accountability (15 mins) The National Telecommunications and Information Administration (NTIA) has requested that ICANN "convene a multistakeholder process to develop a plan to transition the U.S. government stewardship role" with regard to the IANA Functions and related root zone management (see item 4 above). During discussions around the transition process, the community raised the broader topic of the impact of the change on ICANN's accountability given its historical contractual relationship with the United States and NTIA. The concerns raised during these discussions around the transition process indicate that the level of trust into the existing ICANN accountability mechanisms does not yet meet some stakeholder's expectations. Considering that the NTIA has stressed that it was expecting community consensus regarding the transition, this gap between the current situation and stakeholder expectations may prevent the transition to proceed. As a result, a DT was formed with participants, amongst others, from the ccNSO, GNSO, ASO and ALAC to develop a charter for a Cross Community Working Group on Enhancing ICANN Accountability. The DT delivered the proposed charter for consideration to all the ICANN Supporting Organizations and Advisory Committees on 3 November 2014 and the charter<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en....> was adopted by the GNSO Council during its meeting on 13 November. Here the Council will receive an update on status and activities of the CCWG to date. 5.1 Update (Thomas Rickert) 5.2 Discussion 5.3 Next steps Item 6: UPDATE - Prospective policy work on "name collision" (10 mins) On the 30 July 2014, the New gTLD Program Committee of the ICANN Board directed staff to "provide information to, and work with the GNSO to consider whether policy work on developing a long-term plan to manage gTLD name collision issues should be undertaken." ICANN Staff submitted this paper<https://www.icann.org/en/system/files/files/name-collision-gnso-policy-07oct...> to the GNSO Council on 7 October 2014 and it was presented to the Council during the ICANN meeting in Los Angeles. Council members agreed in Los Angeles to discuss with their respective group what further action, if any, should be taken on this topic and report back accordingly during this meeting. Furthermore, a letter<http://gnso.icann.org/en/correspondence/namazi-to-robinson-30oct14-en.pdf> was received from Cyrus Namazi offering any additional information or assistance that ICANN Staff can provide to further assist the Council in its deliberations. The GNSO Council discussed the topic during previous meetings following which it was agreed to draft a response. Here the Council will receive and update and provide any additional input needed. 6.1 Status update (Donna Austin) 6.2 Discussion 6.3 Next steps Item 7: DISCUSSION - Board resolution concerning future gTLD Application Rounds (10 mins) On 17 November 2014 the ICANN Board adopted a resolution<https://www.icann.org/resources/board-material/resolutions-2014-11-17-en#2.b> the planning for future gTLD application rounds. As part of its action, the Board acknowledged the effort and progress within the GNSO to identify areas where the GNSO believes that policy advice can be clarified or where it wishes to provide additional policy advice applicable to future application rounds. Furthermore, as requested in the GNSO Council's June 2014 resolution, the Board provided input into the GNSO Council's discussion to identify areas that the Board believes may be appropriate for discussion in an evaluation of the current gTLD application round and for possible adjustments for subsequent application procedures. A draft letter<http://gnso.icann.org/mailing-lists/archives/council/msg16945.html> of response has been prepared, distributed to the Council and commented on. This is an opportunity for the GNSO Council to review the draft and ideally agree to send the letter as drafted or with any agreed modifications. 7.1 - Update 7.2 - Discussion 7.3 - Next steps Item 8: UPDATE - GNSO / GAC Consultation Group and related work (15 mins) Here the Council will have an opportunity to hear about the work of the GNSO / GAC Consultation Group and from the GNSO Liaison to the GAC including any initial input and feedback derived following the ICANN meeting in Los Angeles. In addition, there will be an opportunity to further discuss ideas put forward during the GNSO Council Development Session in relation to potential GNSO work in response to the GAC Communiqué from ICANN meetings. 8.1 - Update on GAC/GNSO Consultation Group (Mason Cole) 8.2 - Update on draft process for dealing with GAC Communique (Volker Greimann) 8.3 - Discussion Item 9: Planning for ICANN meeting in Singapore - key direction & themes Update - Volker Greimann Item 10: Any Other Business (10 mins) 10.1 - Correspondence with NGPC on IGO & RCRC. Any update? 10.2 - Consideration of a CWG to deal with new gTLD auction proceeds 10.3 - Note that the Translation & Transliteration PDP WG Initial Report is out for public comment Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 18:00 Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+0DST 10:00 San José, Costa Rica UTC-6+0DST 12:00 Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+0DST 12:00 New York/Washington DC, USA (EST) UTC-5+0DST 13:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 16:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 16:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 18:00 Bonn, Germany (CET) UTC+1+0DST 19:00 Cairo, Egypt, (EET) UTC+2+0DST 20:00 Istanbul, Turkey (EEST) UTC+2+0DST 20:00 Ramat Hasharon, Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.h...>) UTC+3+0DST 20:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+1DST 02:00 Melbourne, Australia (AEDT) UTC+11+1DST 05:00 next day ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2015, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/lgn2ohv Please let me know if you have any questions. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org