Dear councilors, Please find the Proposed Final Agenda for the GNSO Council Meeting on 28 June 2017 at 11:00 UTC (13:00 local time). Additional necessary information will be added upon receipt and an updated version circulated at that moment. Proposed Final Agenda for GNSO Council Meeting of 28 June 2017 in Johannesburg Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/KAXfAw This agenda was established according to the GNSO Operating Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq> v3.2, updated on 01 September 2016. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 11:00 UTC: http://tinyurl.com/yafc4np6 04:00 Los Angeles; 07:00 Washington; 12:00 London; 14:00 Istanbul; 21:00 Hobart GNSO Council Meeting Audio Cast To join the event click on the link: http://stream.icann.org:8000/jnb59-ballroom2-en.m3u Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1. Administrative Matters (5 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the meeting of the GNSO Council on 20 April 2017, posted on 8 May 2017. Minutes of the meeting of the GNSO Council on 18 May 2017, posted on 5 June 2017. Item 2. Opening Remarks / Review of Projects & Action List (10 mins) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg> Item 3. Consent Agenda (5 mins) 3.1 – Confirmation of leadership for the GNSO Standing Selection Committee (SSC) On 15 March 2017, the GNSO Council adopted the charter for the GNSO Standing Selection Committee (SSC), which was established on an interim basis to, upon request from the GNSO Council, select candidates for ICANN structures, such as review teams and related to the Empowered Community. The SSC has selected Susan Kawaguchi as its Chair and Johan Helsingius and Maxim Alzoba as Vice-Chairs. Here, the Council will confirm this leadership structure. Item 4: COUNCIL VOTE – Process and criteria for selection of the GNSO representative to the Empowered Community Administration (15 minutes) The GNSO, as a Decisional Participant in the Empowered Community, is required to deliver annually a written certification from its Chair or Vice-Chairs to the ICANN Secretary designating the individual who shall represent the Decisional Participant on the EC Administration. On 29 September 2016, the GNSO Council resolved that James Bladel, GNSO Chair, will represent the GNSO and serve as the interim representative to the Empowered Community Administration. Further, on 15 March 2017, the Council resolved that the GNSO Standing Selection Committee (SSC) would be tasked to develop the criteria and processes for the selection of the GNSO representative to the Empowered Community Administration. The Council has considered the proposed selection process as developed and shared by the SSC. Here, the Council will vote on whether or not to approve the proposed selection process and criteria. 4.1 – Presentation of motion (TBD) 4.2 – Council discussion 4.3 – Council vote (voting threshold: simple majority) Item 5. COUNCIL VOTE – Initiation of a Drafting Team to Consider Changing the Name of the GNSO (10 minutes) Some in the community have noted that as domain name are available globally, the term “generic” has certain meanings to different parts of the ICANN community, that the usage of “generic” to describe a .brand is potentially confusing, and among other reasons, that it might make sense to substitute the word “Generic” for “Global” in Generic Names Supporting Organization. To consider this change, the GNSO Council believes that a narrowly scoped Drafting Team should be formed to determine whether a change of this nature is recommended and if so, develop a proposed implementation plan to effectuate that change. Here, the Council will vote on whether to initiate a Drafting Team to consider changing the name of the GNSO. 5.1 – Presentation of motion (https://community.icann.org/x/KgXfAw) (Paul McGrady) 5.2 – Council discussion 5.3 – Council vote (voting threshold: simple majority) Item 6: COUNCIL DISCUSSION – Updated Charter for the Cross Community Working Group on Internet Governance (20 minutes) At ICANN57 in Hyderabad in November 2016, the GNSO Council approved a motion conditioning the future participation of the GNSO as a Chartering Organization of the CCWG on Internet Governance (CCWG-IG) upon a comprehensive review of the group’s Charter by the CCWG-IG, in accordance with the Framework of Uniform Principles for CCWGs that had been adopted recently by the ccNSO and GNSO Councils (http://gnso.icann.org/en/drafts/uniform-framework-principles-recommendations...). In its resolution, the GNSO Council had noted that the CCWG-IG’s future work is expected to be subject to a clear work plan, with regular updates and clear deliverables, and had requested that, by ICANN58, the CCWG-IG was to report on its findings, which report may include a revised charter, and the CCWG-IG was to also consider whether it will be preferable to reconstitute the group under a new structure (https://gnso.icann.org/en/council/resolutions - 20161107-3<https://gnso.icann.org/en/council/resolutions#20161107-3>). The CCWG-IG provided a written report on its 2016 activity and a draft revised Charter for the GNSO Council’s consideration on 10th March 2017 (http://mm.icann.org/pipermail/council/2017-March/019816.html). At its Public Meeting at ICANN58 in Copenhagen on 15 March 2017 and its joint meeting with the ccNSO Council on 13 March 2017, the Council engaged in a discussion with the CCWG-IG co-chairs regarding the group’s reports. At the GNSO Council’s call on 18 May 2017, the Council continued its discussion of the topic. Here the Council will continue its discussion on the CCWG-IG’s revised charter and consider the GNSO’s participation as a Chartering Organization of this CCWG. 6.1 – Update on current status (GNSO Council chairs) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION – Proposed Fundamental Bylaw Changes (15 minutes) On 23 May 2017, the ICANN organization sent a notice<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_system_files_bm_secretarys-2Dnotice-2D2-2Dredacted-2D23may17-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=UAy6fqdE7uFkRCc7uzN4yui8bwTtqofadZHiQEIO1vw&m=zGcL> to the Empowered Community (EC) that the ICANN Board has approved<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_board-2Dmaterial_resolutions-2D2017-2D05-2D18-2Den-231.c&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=UAy6fqdE7uFkRCc7uzN4yui8bwTtqofadZHiQEIO1vw&m=zGcLop95kF> amendments to ICANN’s Fundamental Bylaws to move the Board Governance Committee’s reconsideration responsibilities to another Board Committee. This notice triggered the Bylaws-mandated process according to which the EC is to consider whether to approve the amendments before they can go into effect. On 27 June 2017 at ICANN59, the first Community Forum under the revised ICANN Bylaws will be held to discuss the proposal, and the EC will be coming together to exercise one of the EC's new powers under the revised ICANN Bylaws. Here, the Council will discuss the proposed Fundamental Bylaw change and plan for next steps. 7.1 – Update on current status (GNSO Council chairs) 7.2 – Council Discussion 7.3 – Next Steps Item 8: COUNCIL DISCUSSION – Cross Community Working Group on the Use of Country and Territory Names (15 minutes) On 26 March 2014, the GNSO Council resolved to approve the charter for the Cross Community Working Group on the Use of Country and Territory Names (CWG-UCTN). The purpose of the CWG-UCTN was to assess the feasibility of developing a harmonized framework for the use of country and territory names that could be applicable across the respective Supporting Organizations and Advisory Committees. On 24 February, the CWG-UCTN published its Interim Report for public comment. While the CWG-UCTN considered two and three-character country codes, it was determined that consensus was not feasible; the group did not consider full country and territory names. The CWG-UCTN therefore recommended that the CWG be closed, that policy efforts within the community should be consolidated, and that future work must be fully inclusive of the community. As a Chartering Organization, the GNSO is expected to consider the CWG-UCTN’s Final Report [LINK TO BE PROVIDED] and determine next steps. Here, the Council will discuss the Final Report and its recommendations and consider next steps. 8.1 – Update on current status (Heather Forrest) 8.2 – Council discussion 8.3 – Next steps Item 9. UPDATE – Initiation of the GNSO’s Section 16 Process for Amending Approved GNSO Policy Recommendations Relating to Certain Red Cross Movement Names (15 minutes) At ICANN58 in Copenhagen in March 2017, representatives from the GNSO (including the GNSO Council chairs) and the GAC held a dialogue, facilitated by former Board member Bruce Tonkin, to discuss possible ways of reconciling inconsistent GAC advice and GNSO policy recommendations relating to National Society names of the Red Cross Movement and the two names of the international components of the Movement (http://sched.co/9xr2). Following that discussion, the ICANN Board passed a resolution requesting that the GNSO Council initiate the process outlined in Section 16 of the GNSO’s Policy Development Process (PDP) Manual, which sets forth the requisite steps for amending policy recommendations that have been approved by the GNSO Council but not yet approved by the ICANN Board (https://www.icann.org/resources/board-material/prelim-report-2017-03-16-en#2...). The Board’s request was limited to the 190 Red Cross National Society names, the two international movement names and a limited defined set of their variants. The Council initiated electronic voting on the Board’s request on 3 May 2017, with the motion to initiate the policy amendment process passing<https://gnso.icann.org/en/meetings/gnso-council-motion-recorder-07may17-en.pdf> successfully. Here the Council will receive an update on the progress of the original PDP Working Group, reconvened for this purpose in accordance with Section 16, regarding the policy amendment process. 9.1 – Update on current status (Thomas Rickert) 9.2 – Next Steps Item 10: ANY OTHER BUSINESS (15 minutes) 10.1 – Update on Review Teams * Registration Directory Service (RDS) Review Team: The GNSO’s four (4) Primary nominees, Erika Mann, Stephanie Perrin, Susan Kawaguchi, and Volker Greimann, were selected to serve on this RDS Review Team. The RDS Review Team has held its first meeting and a brief update will be provided on the work to date. * Second Security, Stability, and Resiliency Review Team (SSR2): The SSR2 Review Team has been meeting since early March of 2017 and here, an update will be provided on the team’s latest work. 10.2 – Open Microphone ________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf. References for Coordinated Universal Time of 11:00 UTC Local time between October and March Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PST) UTC-7 04:00 San José, Costa Rica UTC-6 05:00 Iowa City, USA (CST) UTC-5 06:00 New York/Washington DC, USA (EST) UTC-4 07:00 Buenos Aires, Argentina (ART) UTC-3 08:00 Rio de Janeiro, Brazil (BRST) UTC-3 08:00 London, United Kingdom (GMT) UTC+1 12:00 Bonn, Germany (CET) UTC+2 13:00 Cairo, Egypt, (EET) UTC+2 13:00 Istanbul, Turkey (TRT) UTC+3 14:00 Singapore (SGT) UTC +8 19:00 Tokyo, Japan (JST) UTC+9 20:00 Sydney/Hobart, Australia (AEDT) UTC+11 21:00 ---------------------------------------------------------------------------- DST starts/ends on last Sunday of October 2017, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and http://tinyurl.com/yafc4np6 Thank you. With kind regards, Nathalie Nathalie Peregrine Specialist, SOAC Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine@icann.org <nathalie.peregrine@icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DgMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=-d9m4sr16OXloyLjz4TF6npbe51hgE0EHtoX1U6WUOA&s=Bw2Uzbh2Pu1X0lObLtbwtN5ZNEP3ECdPAfcqzVvIOYE&e=>