[To: council[at]gnso.icann.org] Dear Councillors, Reminder: Please watch for your electronic ballots that will be arriving on Thursday, 13 December 2007 from 15:00 UTC. onwards. They will be sent from tally@icann.org Please read the instructions carefully, they are easy to complete, but if you have any difficulties, please let me know. The full procedure is listed below. Thank you. Kind regards, Glen ................................................................. B. PROPOSED SCHEDULE FOR VOTING The voting period will open on Thursday, 13 December 2007 at 15:00 UTC and run through to Monday, 7 January 2008 at 15:00 UTC. C. VOTING PROCEDURE The voting will be by electronic ballot and the candidate receiving the majority of the votes will be elected as the chair. There will be a total of 27 votes cast. The winning candidate must receive at least 14 affirmative votes. The rules governing the process are located at http://www.gnso.icann.org/council/names-proceduresv7.shtml , Section 13. D. GNSO COUNCIL MEMBERS ARE ELIGIBLE TO VOTE: All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. E. VOTING Voting will take place by secret e-mail ballot. 1. Ballots will be sent out individually to each GNSO Council members' e-mail address. 2. The ballots will come from tally[at]icann.org, so please check your spam filter. 3. Ballots should be filled out and returned to the e-mail address stated in the ballot. They should not be copied to any e-mail list. 4. At the scheduled time, the Secretariat will announce the results of the vote by sending a message to the <council@xxxxxxxxxxxxxx> mailing list. This announcement will include: a. The number of votes the candidate received; b. The names of the GNSO Council members from whom ballots were received; and c. The confidential code number of each ballot. Item 4(c) will allow each GNSO Council member to double-check that his or her ballot was properly understood, but will not allow others to determine how the member voted. 5. In exceptional cases where a GNSO Council member has no Internet access during the voting period, a voice vote may be registered with the GNSO Secretariat personally during the voting period, before the vote is closed. F. DISCLOSURE OF THE VOTING The Secretariat will announce the outcome of the voting at the close of the voting period. The GNSO Council will confirm the results of the voting at the scheduled Council meeting on 17 January 2008. -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org