Dear Councillors, In preparation for the Council meeting on Thursday, 15 July 2010 at 11:00 UTC please find the updated agenda. Agenda for GNSO Council Meeting 15 July 2010 http://gnso.icann.org/meetings/agenda-council-15jul10-en.htm https://st.icann.org/gnso-council/index.cgi?agenda_for_gnso_council_meeting_... (Last minute updates are always indicated on the Wiki agenda) This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oc... For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 11:00 UTC See the following and http://www.timeanddate.com/ for other times: 04:00 PDT; 06:00 CDT; 07:00 EDT; 08:00 Buenos Aires; 08:00 Brazil; 13:00 CEST; 15:00 Moscow; 16:00 Pakistan; 19:00 Hong Kong; 20:00 Tokyo, 21:00 Melbourne Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Please click on the link to join the GNSO Council Adobe Connect room http://icann.na3.acrobat.com/gnsocouncil/ Please enter as a 'guest'. Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: · 23 June Meeting - Scheduled for approval on 15 July 2010 http://gnso.icann.org/mailing-lists/archives/council/msg09165.html Item 2: Prioritization of GNSO work (15 Minutes) 2.1 Refer to posted project ratings: http://gnso.icann.org/drafts/draft-work-prioritization-project-list-value-ra... 2.2 Discussion 2.3 Evaluation of the prioritization process · Lessons learned? · Areas for improvement? · How do we use the ratings? · Questions raised by the DT (Ken Bour) · Suggestions for next steps? · Item 3: GNSO Affirmation of Commitments (AoC) Review Team (RT) Endorsements for Preserving security, stability and resiliency of the DNS (SSR) & Whois Policies (15 minutes) http://gnso.icann.org/aoc-reviews/ 3.1 Key dates in the endorsement process · GNSO slate of endorsements is due not later than the end of August · Next Council meetings: 5 August & 26 August · Initial Council action on Stakeholder Group (SG) endorsements needs to occur on 5 August to allow for any needed follow-up action on 26 August 2010. · SG endorsements & any alternates are needed by 28 July 2010. 3.2 Review of the GNSO process (Margie Milam) · Questions? 3.3 Discussion Item 4: Whois Studies (15 minutes) 4.1 Refer to: · Whois Studies Report: http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.... · RFP for Proxy/Abuse Study: http://www.icann.org/en/announcements/announcement-2-18may10-en.htm · Liz Gasster's summary chart of the studies: http://gnso.icann.org/issues/whois/whois-studies-chart-08jun10-en.pdf 4.2 Brief overview of the study choices (Lisa Phifer) http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-... · Discussion 4.3 Motion to proceed with Study # 1 · Refer to motion https://st.icann.org/gnso-council/index.cgi?15_july_motions · Discussion · Vote (Note that absentee voting will not be allowed for this.) 4.4 Discussion of how to proceed in selecting studies 4.5 Next steps? Item 5: Vertical Integration (VI) PDP WG (20 Minutes) 5.1 Progress report (Margie Milam) 5.2 Discussion 5.3 Next steps? 5.4 Timeline? Item 6: Registration Abuse Policies Working Group Final Report (20 Minutes) 6.1 Refer to Final Report: http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf 6.2 Registration Abuse Policies Working Group Final Report presentation in Brussels June 2010 http://brussels38.icann.org/meetings/brussels2010/presentation-rap-report-20... 6.3 Summary of Recommendations (Marika Konings): http://gnso.icann.org/issues/rap/rap-final-report-conclusion-recommendations... 6.4 Council questions 6.5 Plan for evaluating & acting on the recommendations? Item 7: Resolution on New gTLD String Similarity Evaluation (15 minutes) 7.1 Refer to: · Public comments: http://forum.icann.org/lists/string-similarity-amendment/ · Public comment summary & analysis: (insert URL) · Update to Module 2: String Requirements 30 May 2009 http://www.icann.org/en/topics/new-gtlds/draft-string-requirements-30may09-e... · Draft Applicant Guidebook, v4 Module 2 http://www.icann.org/en/topics/new-gtlds/draft-evaluation-procedures-clean-2... 7.2 Summary/analysis of public comments (?) 7.3 Motion: https://st.icann.org/gnso-council/index.cgi?15_july_motions · Reading of the motion (Edmon) · Discussion · Vote (Note that absentee voting will not be allowed for this motion.) Item 8: Drafting team for draft DNS-CERT/SSR WG charter (5 minutes) 8.1 GNSO Volunteers: · Terry Davis (NCA) · Rafik Dammak (NCSG) · Greg Aaron (RySG, Afilias) · Kathy Kleiman (RySG, PIR) · Keith Drazek (RySG, VeriSign) · Mike Rodenbaugh (CSG, CBUC) · Zahid Jamil (CSG, CBUC) · Rodney Joffe (RySG, NeuStar · Jaime Wagner (CSG, ISCPC) 8.2 Status report (Chuck Gomes) Item 9: Audio-casting of Council meetings (5 minutes) 9.1 Report on costs & methods (Marika Konings or Rob Hoggarth) 9.2 Implementation status (Marika Konings or Rob Hoggarth) Item 10: Other Business (5 minutes) 10.1 Standing committee to monitor GNSO Improvement implementation · Note: As part of the motion to approve implementation of the OSC CCT recommendations, the Council resolved to convene a standing committee whose role will be to monitor, coordinate, and manage the continuing implementation of the various recommendations emanating from the chartered GNSO Improvements Work Teams. · Any suggestions regarding how to do this? 10.2 Update on Councilor and Council Officer Elections Processes · Refer to Councilor Term Expiration Report for December 2010<http://gnso.icann.org/meetings/councilor-term-expiration-report-12jul10-en.p...> sent by Glen http://gnso.icann.org/meetings/councilor-term-expiration-report-12jul10-en.p... 10.3 Note: Going forward regular WG/WT/DT status updates will be provided in the GNSO Project Status List; a link can be found at the GNSO Home page<http://gnso.icann.org/>. http://gnso.icann.org/ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. -------------------------------------------------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere -------------------------------------------------------------------------------------------------------------------- Reference (Coordinated Universal Time) 11:00UTC -------------------------------------------------------------------------------------------------------------------- California, USA (PST) UTC-8+1DST 04:00 Cedar Rapids, USA (CDT) UTC-6+1DST 06:00 New York/Washington DC, USA (EDT) UTC-5+1DST 07:00 Buenos Aires, Argentina UTC-3+0DST 08:00 Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 08:00 Dublin, Ireland (GMT) UTC+1DST 12:00 Darmstadt, Germany (CET) UTC+1+1DST 13:00 Paris, France (CET) UTC+1+1DST 13:00 Moscow, Russian Federation (MSK) UTC+3+1DST 15:00 Karachi, Pakistan UTC+5+0DST 16:00 Hong Kong, China UTC+8+0DST 19:00 Tokyo, Japan UTC+9+0DST 20:00 Melbourne/Sydney Australia (EDT) UTC+10+0DST 21:00 -------------------------------------------------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time (with exceptions) Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org