RE: [council] Drafting meeting
Marilyn/All I share your concern and fully support the need to try and include councilors in the block booking arrangements.With that of course, should be a commitment to participate as required across that period. My plea to the programme committee is that as a minimum they set in stone the key times/dates for some of the critical policy development sessions e.g. GNSO council, GNSO Open Forum and constituency days. Some things we can work around, those we can't. Additionally following todays GNSO Forum I'd like to make the case for a longer session on two counts. Firstly we seem to be engaging with the community so much better over the past two meetings and second, its essential for us to do our jobs properly. I aim to be in Wellington for the drafting session, providing of course .............the date and times are fixed in advance and not within the final week prior to travelling! Tony -----Original Message----- From: owner-council@gnso.icann.org on behalf of Marilyn Cade Sent: Fri 02/12/2005 22:45 To: alick.wilson@xendra.co.nz; 'Avri Doria'; 'GNSO Council' Cc: Subject: RE: [council] Drafting meeting While I support trying to use a tool, as noted, I also note that whatever work we do will be preliminary, and we will still need to do the work in Wellington. And in Marrakech. Can I ask how many people we would think, though, that would be in such a drafting session in Wellington? As Alick knows, there is a room challenge in NZ just before, due to very interesting festival, and we need to book hotel rooms rather shortly. Also, it is very possible that InternetNZ might be able to provide a working conference room. I can check on that. I'd prefer for ICANN to provide a working room at the main hotel [whatever that might be]; or at the "venue", but I don't know if that is possible. Also, a new suggestion: which I'll bring up in the administrative planning working group of Council, but mention here informational purposes. I'd like to put in a standing request for the future. For all future meetings, I'd like for Councilors to give a commitment to Glen for their attendance at the ICANN meeting, and have the council booked into the same hotel with the staff and the board, should they so chose. It is ridiculous that we can get the NomComm members and appointees into that hotel, but we can't get the councilors, who have heavy work loads during the week of ICANN, and given the way that the lack of firm planning progresses at this stage, councilors are often unable to get reservations in the venue hotel. Some might chose to stay at another hotel, but I'd like to get a block included by ICANN, and if we can make a commitment -- generally - - for a certain number, then ICANN should be able to include the Councilors in their "reserved block" in the hotel with the staff and board. Finally, I believe that the programme committee is possibly to meet Sat. p.m. for a meeting re future planning needs. I think we will have an opportunity to put forward ideas on meeting and programme requirements for future meetings, post 2007, but we also need to make some significant process improvements for our next 3 meetings. I know all of us were challenged by the lack of a firm agenda; changes in meeting times, etc. etc. and it was undoubtedly even harder on the staff and board and community. So, without dwelling on that retroactively, I'll just note the opportunity to improve prospectively. Marilyn -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Alick Wilson Sent: Friday, December 02, 2005 3:45 PM To: 'Avri Doria'; 'GNSO Council' Subject: RE: [council] Drafting meeting How about trying a web based tool supported by telephone instead of face-to-face. By way of example, something like Jotspot Live http://www.jotlive.com/? If Council was using something like this now, we remote attendees would be able to see what is being drafted. Moreover, the job of real time drafting would be more efficient as it could be shared. Alick -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Saturday, 3 December 2005 9:35 a.m. To: GNSO Council Subject: [council] Drafting meeting hi, Probably not a realistic suggestion but one I feel needs to be put forward. Is there any way to arrange for the face to face drafting session to be done at an interim time between Vancouver and Wellington in order to expedite the work and try to meet the by-laws' required timing? In the spirit of self disclosure, I admit I have a conflict the week before Wellington, but will opt to skip the IETF meeting being held that week if necessary. a.
Fellow councilors... given the fact that we are potentially looking at bridging 2 separate weeks, i would propose that we use the previous Thursday & Friday (i.e. mar 24 & 25th) for these sessions & leave the weekend open for leisure time for participants.. this is common practice for extended forums such as this. Ken Stubbs tony.ar.holmes@bt.com wrote:
Marilyn/All
I share your concern and fully support the need to try and include councilors in the block booking arrangements.With that of course, should be a commitment to participate as required across that period.
My plea to the programme committee is that as a minimum they set in stone the key times/dates for some of the critical policy development sessions e.g. GNSO council, GNSO Open Forum and constituency days. Some things we can work around, those we can't. Additionally following todays GNSO Forum I'd like to make the case for a longer session on two counts. Firstly we seem to be engaging with the community so much better over the past two meetings and second, its essential for us to do our jobs properly.
I aim to be in Wellington for the drafting session, providing of course .............the date and times are fixed in advance and not within the final week prior to travelling!
Tony
-----Original Message----- From: owner-council@gnso.icann.org on behalf of Marilyn Cade Sent: Fri 02/12/2005 22:45 To: alick.wilson@xendra.co.nz; 'Avri Doria'; 'GNSO Council' Cc: Subject: RE: [council] Drafting meeting
While I support trying to use a tool, as noted, I also note that whatever work we do will be preliminary, and we will still need to do the work in Wellington.
And in Marrakech.
Can I ask how many people we would think, though, that would be in such a drafting session in Wellington?
As Alick knows, there is a room challenge in NZ just before, due to very interesting festival, and we need to book hotel rooms rather shortly. Also, it is very possible that InternetNZ might be able to provide a working conference room. I can check on that. I'd prefer for ICANN to provide a working room at the main hotel [whatever that might be]; or at the "venue", but I don't know if that is possible.
Also, a new suggestion: which I'll bring up in the administrative planning working group of Council, but mention here informational purposes.
I'd like to put in a standing request for the future. For all future meetings, I'd like for Councilors to give a commitment to Glen for their attendance at the ICANN meeting, and have the council booked into the same hotel with the staff and the board, should they so chose. It is ridiculous that we can get the NomComm members and appointees into that hotel, but we can't get the councilors, who have heavy work loads during the week of ICANN, and given the way that the lack of firm planning progresses at this stage, councilors are often unable to get reservations in the venue hotel.
Some might chose to stay at another hotel, but I'd like to get a block included by ICANN, and if we can make a commitment -- generally - - for a certain number, then ICANN should be able to include the Councilors in their "reserved block" in the hotel with the staff and board.
Finally, I believe that the programme committee is possibly to meet Sat. p.m. for a meeting re future planning needs. I think we will have an opportunity to put forward ideas on meeting and programme requirements for future meetings, post 2007, but we also need to make some significant process improvements for our next 3 meetings.
I know all of us were challenged by the lack of a firm agenda; changes in meeting times, etc. etc. and it was undoubtedly even harder on the staff and board and community. So, without dwelling on that retroactively, I'll just note the opportunity to improve prospectively.
Marilyn -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Alick Wilson Sent: Friday, December 02, 2005 3:45 PM To: 'Avri Doria'; 'GNSO Council' Subject: RE: [council] Drafting meeting
How about trying a web based tool supported by telephone instead of face-to-face. By way of example, something like Jotspot Live http://www.jotlive.com/?
If Council was using something like this now, we remote attendees would be able to see what is being drafted. Moreover, the job of real time drafting would be more efficient as it could be shared.
Alick
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Saturday, 3 December 2005 9:35 a.m. To: GNSO Council Subject: [council] Drafting meeting
hi,
Probably not a realistic suggestion but one I feel needs to be put forward. Is there any way to arrange for the face to face drafting session to be done at an interim time between Vancouver and Wellington in order to expedite the work and try to meet the by-laws' required timing?
In the spirit of self disclosure, I admit I have a conflict the week before Wellington, but will opt to skip the IETF meeting being held that week if necessary.
a.
Hi, Since I will have to skip at least some of the IETF mtg to make the drafting session, I would prefer to have us work through the weekend. If the drafting session is held Thrusday and Friday, I will have to skip the entire week of IETF. given their invovlement in the IDN issues, I would consider this unfortunate. But given the importance of the work, I do plan to make it to the drafting sessions. Whatever we do, we should decide as soon as possible. I also agree that a block of rooms should be reserved. As for the nomcom appointees getting rooms in the venue hotel, this is not what happens. If room are limited in the main hotel (the normal case), the nomcom appointees are billeted in one of the other hotels. I agree that it would be better to be accommodated together in the venue hotel as this allows for more impromptu meetings to deal with the increasing work load. Also, we are generally not accomodated until the week before the meeting, leaving us in a state of worry about whether we will be accommodated or not (perhaps it is only because I am a worrier, but I got confirmation of my booking two days before flying to Vancouver). a. On 2 dec 2005, at 15.33, Ken Stubbs wrote:
Fellow councilors...
given the fact that we are potentially looking at bridging 2 separate weeks, i would propose that we use the previous Thursday & Friday (i.e. mar 24 & 25th) for these sessions & leave the weekend open for leisure time for participants..
this is common practice for extended forums such as this.
Ken Stubbs
tony.ar.holmes@bt.com wrote:
Marilyn/All I share your concern and fully support the need to try and include councilors in the block booking arrangements.With that of course, should be a commitment to participate as required across that period. My plea to the programme committee is that as a minimum they set in stone the key times/dates for some of the critical policy development sessions e.g. GNSO council, GNSO Open Forum and constituency days. Some things we can work around, those we can't. Additionally following todays GNSO Forum I'd like to make the case for a longer session on two counts. Firstly we seem to be engaging with the community so much better over the past two meetings and second, its essential for us to do our jobs properly. I aim to be in Wellington for the drafting session, providing of course .............the date and times are fixed in advance and not within the final week prior to travelling! Tony
-----Original Message----- From: owner-council@gnso.icann.org on behalf of Marilyn Cade Sent: Fri 02/12/2005 22:45 To: alick.wilson@xendra.co.nz; 'Avri Doria'; 'GNSO Council' Cc: Subject: RE: [council] Drafting meeting
While I support trying to use a tool, as noted, I also note that whatever work we do will be preliminary, and we will still need to do the work in Wellington.
And in Marrakech.
Can I ask how many people we would think, though, that would be in such a drafting session in Wellington?
As Alick knows, there is a room challenge in NZ just before, due to very interesting festival, and we need to book hotel rooms rather shortly. Also, it is very possible that InternetNZ might be able to provide a working conference room. I can check on that. I'd prefer for ICANN to provide a working room at the main hotel [whatever that might be]; or at the "venue", but I don't know if that is possible.
Also, a new suggestion: which I'll bring up in the administrative planning working group of Council, but mention here informational purposes.
I'd like to put in a standing request for the future. For all future meetings, I'd like for Councilors to give a commitment to Glen for their attendance at the ICANN meeting, and have the council booked into the same hotel with the staff and the board, should they so chose. It is ridiculous that we can get the NomComm members and appointees into that hotel, but we can't get the councilors, who have heavy work loads during the week of ICANN, and given the way that the lack of firm planning progresses at this stage, councilors are often unable to get reservations in the venue hotel.
Some might chose to stay at another hotel, but I'd like to get a block included by ICANN, and if we can make a commitment -- generally - - for a certain number, then ICANN should be able to include the Councilors in their "reserved block" in the hotel with the staff and board.
Finally, I believe that the programme committee is possibly to meet Sat. p.m. for a meeting re future planning needs. I think we will have an opportunity to put forward ideas on meeting and programme requirements for future meetings, post 2007, but we also need to make some significant process improvements for our next 3 meetings.
I know all of us were challenged by the lack of a firm agenda; changes in meeting times, etc. etc. and it was undoubtedly even harder on the staff and board and community. So, without dwelling on that retroactively, I'll just note the opportunity to improve prospectively.
Marilyn -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner- council@gnso.icann.org] On Behalf Of Alick Wilson Sent: Friday, December 02, 2005 3:45 PM To: 'Avri Doria'; 'GNSO Council' Subject: RE: [council] Drafting meeting
How about trying a web based tool supported by telephone instead of face-to-face. By way of example, something like Jotspot Live http://www.jotlive.com/?
If Council was using something like this now, we remote attendees would be able to see what is being drafted. Moreover, the job of real time drafting would be more efficient as it could be shared.
Alick
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner- council@gnso.icann.org] On Behalf Of Avri Doria Sent: Saturday, 3 December 2005 9:35 a.m. To: GNSO Council Subject: [council] Drafting meeting
hi,
Probably not a realistic suggestion but one I feel needs to be put forward. Is there any way to arrange for the face to face drafting session to be done at an interim time between Vancouver and Wellington in order to expedite the work and try to meet the by-laws' required timing?
In the spirit of self disclosure, I admit I have a conflict the week before Wellington, but will opt to skip the IETF meeting being held that week if necessary.
a.
I aim to be in Wellington for the drafting session, providing of course .............the date and times are fixed in advance and not within the final week prior to travelling!
Same for me, but as it is something in the future, things may change... And not only date and time, but also the venue (which I would need to know fairly soon in terms of negotiating with the sponsor of my travel costs). Norbert
participants (4)
-
Avri Doria -
Ken Stubbs -
Norbert Klein -
tony.ar.holmes＠bt.com