Marilyn, Bruce and fellow Councillors Bruce, please add to request in item 1 below, a short description of their role of VP Policy (currently vacant) in the ICANN organisation and how much of their role and time is available to support the GNSO Council. I would like to see it it the form in which it exists today, even if subject to change before the position is filled again. Thanks, Alick -----Original Message----- From: Alick Wilson [mailto:alick.wilson@xendra.co.nz] Sent: Thursday, 11 August 2005 6:11 p.m. To: 'Marilyn Cade'; 'council@gnso.icann.org'; 'Bruce Tonkin' Subject: RE: [council] Administrative planning and coordination Council/Staff working sessions Marilyn, Bruce and fellow Councillors Further to Marilyn's posted suggestion that Council arrange for staff planning/administration calls every two weeks, I support this request, and in addition, have two related requests. 1. A further contribution to Council would be a better understanding of who and what staff support we have available. This would be improved if each of those staff who actively participate in Council matters provide to Council a short description of their role in the ICANN organisation and how much of their role and time is available to support the GNSO Council. It would be useful to have this from at least Olof, Maria and now Liz. As an open and transparent organisation, this should not need discussion or resolution of Council. Bruce, please make this request to staff on my behalf as a Council member. 2. I would like to see a prioritised project/task list for GNSO projects and tasks, kept up to date by staff so we can see ongoing progress and plans, not just a snapshot prior to calls. I am familiar with open source project/task management tools which may be suitable if ICANN does not already have such. Bruce, please add these to Marilyn's agenda item for the next call. Also, a note to say that I would like to contribute to the better governance of GNSO Council by participating in the proposed admin calls. Regards, Alick -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Marilyn Cade Sent: Monday, 8 August 2005 10:21 a.m. To: council@gnso.icann.org Subject: [council] Administrative planning and coordination Council/Staff working sessions Dear fellow councilors Council has a lot on its plate regarding policy work, and I am mindful of a recent posting by Ross Rader that reminds us that Council needs to set priorities that drives its work, and thus our supporting staff. I think we will all probably agree that the monthly Council calls should ideally be left primarily to the task of policy management; yet there is a need for Council to be able to better organize itself and its policy-support needs, and for a constructive and ongoing interaction between Council and staff regarding Council's priorities; addressing administrative challenges they face in their policy support work, such as competing priorities, lack of clarity in a Council request, additional participation by councilors with background expertise to contribute, discussion of whether other external resources are needed, etc. I am proposing a trial approach of "planning and coordination" sessions via conference call with the Council chair and any Council members who wished to participate and supported by the GNSO support staff : (Olaf, Maria, Glen, plus any temporary consultant such as Liz Williams). I suggest that we trial the approach of a 45 minute call every two weeks/fortnightly for the period between now and Vancouver. The outcome of these calls would be reported to the full Council in the usual monthly progress report we currently receive on the monthly Council calls. The planning and coordination calls would not address policy development work, but administrative management and coordination. Right now, we have a number of significant policy issues to work on as Council. This approach would ensure that we can focus on the monthly Council calls on those issues, yet have an effective way to better manage ourselves and provide administrative input to the supporting staff. I welcome feedback on this idea. Marilyn Cade