GNSO Council Public Meeting - Cartagena 8 December 2010, 14:00 COT (19:00 UTC) Reference to ICANN Schedule http://cartagena39.icann.org/node/15379 Proposed Agenda for the GNSO Council Public Meeting in Cartagena, 8 December 2010. Note that this agenda may be updated as more information becomes available so interested parties are encouraged to periodically check for the latest updates on the GNSO Council Workspace at https://st.icann.org/gnso-council/index.cgi?proposed_agenda_8_december_2010 As can be seen below, in addition to the Open Microphone at the end of the agenda, as possible throughout the meeting time will be allowed for audience participation. Please be aware that audience opportunities to comment will depend on available time. Meeting Times Coordinated Universal Time:19:00 UTC - see below for local times (11:00 Los Angeles,14:00 Cartagena 14:00 Washington DC, 19:00 London, 20:00 Brussels 9 December 2010 00:00 Karachi, 04:00 Tokyo, 06:00 Melbourne This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. (Insert links to meeting audio-cast and Adobe connect as applicable.) 1. Administrative Matters (10 minutes) a. Roll call of Council members, noting alternates and proxies (Glen) b. Polling for Disclosures of Interest i. Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding "any direct or indirect interests that may affect a Relevant Party's judgment on an issue that is under review, consideration, or discussion" in this meeting. ii. Here is the definition provided in the procedures: "Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue." iii. The main issues for this meeting are: * GNSO Project Decision Making * Elections of Council Chair & Vice Chairs * New gTLD Applicant Guidebook * Joint New gTLD Applicant Support Recommendations * Final Report on Proposals for Improvements to the Registrar Accreditation Agreement * Joint IDN Working Group Recommendations re. New Top Level Domains * Recommendations re. Registration Abuse Policies * Joint DNS Security and Stability Analysis Working Group Charter * Whois & Internationalized Registration Data * GNSO Improvements c. Update any statements of interest Olga Cavalli http://gnso.icann.org/council/soi/cavalli-soi-28nov10-en.htm Adrian Kinderis http://gnso.icann.org/council/soi/kinderis-soi-04dec10-en.htm d. Review/amend agenda e. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: i. 18 November 2010 meeting minutes: http://gnso.icann.org/mailing-lists/archives/council/msg10104.html ii. Scheduled for approval on 3 December 2010 2. GNSO Project Decision Making (15 Minutes) a. Overview of weekend working session (Olga Cavalli) b. Next steps 3. Elections of Council Chair & Vice Chairs (25 minutes) a. Results of vice chair elections by houses (Glen de Saint Géry) i. Non- contracted Party House ii. Contracted Party House - Jeff Neuman b. Chair election i. Results (Glen de Saint Géry) ii. Next steps * If the leading candidate in the second ballot did not receive at least 60% of the votes of each house, then a new nominating period will be initiated no sooner than 30 days. c. Assignment of Nominating Committee Appointees (NCAs) i. Non-Contracted Party House: Olga Cavalli ii. Contracted Party House: Andrei Kolesnikov iii. Non-voting position: Carlos Dionisio Aguirre d. Election procedures i. Comments from Councilors ii. Status of OSC review of procedures * Need to define the chair and vice chair terms in the GNSO Operating Procedures * Note that the OSC charter ends in Cartagena pending the results of motions in agenda item 10 below. iii. Audience input 4. New gTLD Applicant Guidebook (25 minutes) a. Joint Applicant Support Working Group (JAS WG) i. Refer to JAS WG recommendations: http://www.icann.org/en/announcements/announcement-11nov10-en.htm ii. Refer to Motion to Extend the WG as amended and deferred in the 18 November Council meeting: https://st.icann.org/gnso-council/index.cgi?8_december_motions iii. Reading of the motion (Bill Drake) iv. Discussion * Council * Audience v. Vote (Note that absentee voting will not be allowed. b. Vertical Integration Policy Development Working Group (VI PDP WG) i. Refer to VI PDP WG Interim Report: http://gnso.icann.org/issues/vertical-integration/vi-interim-report-phase-i-... ii. Refer to motion deferred from 18 November Council meeting: https://st.icann.org/gnso-council/index.cgi?8_december_motions * Reading of the motion (Stéphane Van Gelder) * Discussion - Council - Audience * Vote (Note that absentee voting does not apply.) c. Recommendation 6 Community Working Group (Rec6 CWG) Report i. Status of Rec6 CWG recommendations in the latest version of the New gTLD Guidebook (Margie Milam) ii.. Refer to motion: https://st.icann.org/gnso-council/index.cgi?8_december_motions * Reading of the motion (Mary Wong) * Discussion - Council - Audience * Vote (Note that absentee voting does not apply.) 5. Joint IDN Working Group (JIG) Recommendations re. New Top Level Domains (15 minutes) a. Refer to JIG working space: http://ccnso.icann.org/workinggroups/jiwg.htm b. JIG WG Status Report (Edmon Chung) http://ccnso.icann.org/workinggroups/jig-draft-final-report-22nov10-en.pdf c. Next steps d. Discussion * Council * Audience 6. Final Report on Proposals for Improvements to the Registrar Accreditation Agreement (20 minutes) a. Refer to public comment site posted on 22 November with comments due by 21 January: Proposed Changes to Enhance ICANN's Registrar Accreditation Evaluation Process at http://www.icann.org/en/announcements/announcement-2-22nov10-en.htm. b. Overview (Margie Milam) http://gnso.icann.org/correspondence/final-report-raa-improvements-28oct10-e... i. Weekend GNSO working session ii. Current status iii. Next steps c. Refer to motion: https://st.icann.org/gnso-council/index.cgi?8_december_motions i. Reading of the motion (Kristina Rosette) ii. Discussion * Council * Audience iii. Vote (Note that absentee voting does not apply.) 7. Recommendations re. Registration Abuse Policies (RAP) (25 minutes) a. Refer to Letter from the RAP Implementation Drafting Team (IDT): http://gnso.icann.org/correspondence/rap-idt-to-gnso-council-15nov10-en.pdf b. Thanks to the RAP IDT members and co-chairs Mikey O'Connor & Greg Aaron. c. Brief overview of weekend GNSO working session (Marika) d. Discussion questions i. How and when should the GNSO handle RAP IDT recommendations that: * Had unanimous consensus? * Were identified as low hanging fruit? * Did not have unanimous consensus? ii. Should we develop an overall action plan in response to the RAP IDT proposed approach? e. Discussion * Council * Audience f. Next steps? 8. Joint DNS Security and Stability Analysis Working Group Charter (20 minutes) a. Refer to draft charter: http://ccnso.icann.org/workinggroups/dssa-draft-charter-12nov10-en.pdf b. Overview of draft charter (Julie Hedlund) c. Refer to motion: https://st.icann.org/gnso-council/index.cgi?8_december_motions i. Reading of the motion (Chuck Gomes) ii. Discussion * Council * Audience iii. Vote (Note that absentee voting does not apply.) d. Next steps 9. Whois & Internationalized Registration Data (20 minutes) a. Whois Studies i. Status Report (Liz Gasster) ii. Council Discussion b. Internationalized Registration Data Working Group i. Refer to WG work space: https://st.icann.org/int-reg-data-wg/index.cgi?internationalized_registratio... ii. Status Report (Edmon Chung or Steve Sheng) iii. Council Discussion c. Audience Input 10. GNSO Improvements (25 minutes) a. Operations Steering Committee Report (Philip Sheppard) b. Policy Process Steering Committee Report (Jeff Neuman) c. Staff Report (Rob Hoggarth) i. Constituency & Stakeholder Group Charters ii. GNSO Website iii. Toolkit of Services for Constituencies & SGs iv. Other? d. Pending new constituency presentations i. Cybercafe Ecosystem Constituency ii. Not-for-Profit Organizations Constituency e. Discussion * Council * Audience f. Refer to motion to extend PPSC & OSC charters: https://st.icann.org/gnso-council/index.cgi?8_december_motions i. Reading of the motion (Chuck Gomes) ii. Council Discussion iii. Vote (Note that absentee voting does not apply.) g. Refer to motion to end the PPSC & OSC: https://st.icann.org/gnso-council/index.cgi?8_december_motions i. Reading of the motion (Wendy Seltzer) ii. Council Discussion iii. Vote (Note that absentee voting does not apply.) d. Discussion * Council * Audience 11. Recognition & thanks for outgoing Councilors (10 minutes) a. Non-Contracted Party House i. Commercial Stakeholder Group * Mike Rodenbaugh (Commercial Business Users Constituency) b. Contracted Party House i. Nominating Committee Appointee * Terry Davis ii. Registries Stakeholder Group * Edmon Chung * Caroline Greer * Chuck Gomes 12. Recognition & thanks for ICANN Staff support in 2010 (10 minutes) a. Administrative Support * Glen de Saint Géry * Gisella Gruber-White b. Direct GNSO Policy Support * David Olive * Liz Gasster * Rob Hoggarth * Marika Konings * Karla Valente * Julie Hedlund * Margie Milam * Denise Michel * Steve Sheng * Ken Bour c. Dozens of other staff members from the ICANN executive team to liaisons to other SO and AC support personnel have also provided support to the GNSO. 13. Welcome to New Councilors (5 minutes) a. Non-Contracted Party House ii. Commercial Stakeholder Group * John Berard (Commercial Business Users Constituency) b. Contracted Party House iii. Nominating Committee Appointee * Carlos Dionisio Aguirre iv. Registries Stakeholder Group * Ching Chiao * Jeff Neuman * TBD 14. Other Business (5 minutes) 15. Open Microphone (15 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 19:00 ---------------------------------------------------------------------------- California, USA (PST) UTC-8+0DST 11:00 Cartagena, Columbia (COT) UTC-5+0DST 14:00 New York/Washington DC, USA (EST) UTC-5+0DST 14:00 Buenos Aires, Argentina (ART) UTC-3+0DST 16:00 Rio de Janeiro/Sao Paulo Brazil (BRST) UTC-2+1DST 17:00 Dublin, Ireland (GMT) UTC+0DST 19:00 London, United Kingdom (BST) UTC+0DST 19:00 Darmstadt, Germany (CET) UTC+1+0DST 20:00 Paris, France (CET) UTC+1+0DST 20:00 Karachi, Pakistan (PKT) UTC+5+0DST 00:00 next day Hong Kong, China (HKT) UTC+8+0DST 03:00 next day Tokyo, Japan (JST) UTC+9+0DST 04:00 next day Melbourne,/Sydney Australia (EDT) UTC+10+1DST 06:00 next day ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2011, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org