[To: council[at]gnso.icann.org] Dear Council Members, Ahead of the complete minutes, please find the motions that were passed by the GNSO Council at the teleconference on Thursday, 27 March, 2008. Kind regards, Glen ............................................................................... Motion 1 ========= The GNSO Council resolved to confirm the election results of Rita Rodin in ICANN Board seat number 14. The motion passed unanimously by voice vote. Motion 2 ========= Whereas: On 31 October 2007 the Council passed a motion to “. . . initiate the following sequential actions: 1) Council shall provide additional definition regarding the potential data gathering and study requirements 2) staff shall provide the Council with rough cost estimates for various components of data gathering and studies no later than February 15th, 2008; 3) the Council will decide what data gathering and studies would be pursued; and 4) staff will perform the resulting data gathering and studies and report the results back to the Council” (resolution 20071031-3) On 6 December 2007 the Council initiated the formation of a group of volunteers to develop a proposed “format to solicit what studies should be undertaken”. On 20 December 2007 the Council reviewed and discussed the WHOIS template developed by the group and approved it with one additional column under potential sources of data, asking proposers to comment on the challenges of sourcing that data. From 8 January through 15 February 2008 a public comment period was held soliciting suggestions from the community for specific topics of study on WHOIS that community stakeholders recommend be conducted. A report titled ‘Report on Public Suggestions on Further Studies of WHOIS’ and dated 25 February 2008 summarized the study suggestions and comments received during the public comment period (http://gnso.icann.org/issues/whois-privacy/whois-study-suggestion-report-25f... ) Resolved to form a group of volunteers to: 1. Review and discuss the ‘Report on Public Suggestions on Further Studies of WHOIS’ 2. Develop a proposed list, if any, of recommended studies for which ICANN staff will be asked to provide cost estimates to the Council 3. Deliver the list of recommendations with supporting rationale not later than 24 April 2008. Passed Unanimously Motion 3 ========= Whereas Council members are from time to time disenfranchised from voting by the current ICANN by-laws, http://www.icann.org/general/bylaws.htm Council requests the Board to adopt the following change to the bylaws drafted by the ICANN general council's office to permit absentee voting in certain specific circumstances. Add to:ICANN Bylaws ARTICLE X: Section 3. 8 c. Absentee voting. Members that are absent from a meeting at the time of a vote on whether to initiate a PDP, forward a policy recommendation to the Board, or fill a position open for election may vote by absentee ballot. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e-mail, or web-based interface. Absentee ballots must be submitted within 72 hours after the start of the meeting in which a vote is initiated, except that in exceptional circumstances announced at the time of the vote the Chair may reduce this time to 24 hours or extend the time to 7 days. Passed Unanimously -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org