That looks like a significant impediment to getting the required visa. I’ll be making my own flight arrangements so no issue there. But we all need ICANN Travel to tell us by the end of this month what hotel Councilors will be placed in. We simply can’t wait until the week or two before the meeting starts if we are to secure the required visa. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rubens Kuhl Sent: Wednesday, August 17, 2016 12:10 PM To: James M. Bladel Cc: GNSO Council List Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding. Rubens Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@godaddy.com<mailto:jbladel@godaddy.com>> escreveu: Council Colleagues - Please note the announcement & blog post below. In most cases, attendees will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter. Thanks— J. From: <soac-infoalert-bounces@icann.org<mailto:soac-infoalert-bounces@icann.org>> on behalf of David Olive <david.olive@icann.org<mailto:david.olive@icann.org>> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part... · Author: Nick Tomasso | Vice President, Meetings Further to my blog<https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know> on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning. We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority. All delegates requiring visas to India should visit here<http://www.mea.gov.in/indian-missions-abroad.htm> to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide<https://meetings.icann.org/en/hyderabad57/visa-application-guide-india> we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters<https://invitationletters.icann.org/> from ICANN and the local host, which may take another two weeks to generate. Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa. We have set up a dedicated email (icann57visasupport@icann.org)<mailto:icann57visasupport@icann.org)> that you can contact should you need any further clarification about the visa. Remember to register<https://registration.icann.org/register.php?id=Hyderabad57> for ICANN57 and check our meeting site<https://meetings.icann.org/en/hyderabad57> for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then. Sent from my iPhone David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul ________________________________ No virus found in this message. Checked by AVG - www.avg.com<http://www.avg.com> Version: 2016.0.7752 / Virus Database: 4633/12811 - Release Date: 08/15/16

Phil makes an excellent point re immediate notice of hotel. I will have to fly to another state to submit my visa application, as the closest consulate is in Melbourne, and the processing time for the visa application is minimum 10 days.... Heather ________________________________ From: owner-council@gnso.icann.org <owner-council@gnso.icann.org> on behalf of Stephanie Perrin <stephanie.perrin@mail.utoronto.ca> Sent: Thursday, August 18, 2016 2:33:30 AM To: Phil Corwin; Rubens Kuhl; James M. Bladel Cc: GNSO Council List Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN +1. Remote participation is starting to look remarkably attractive. And I live in a capital city. Stephanie Perrin On 2016-08-17 12:19, Phil Corwin wrote: That looks like a significant impediment to getting the required visa. I’ll be making my own flight arrangements so no issue there. But we all need ICANN Travel to tell us by the end of this month what hotel Councilors will be placed in. We simply can’t wait until the week or two before the meeting starts if we are to secure the required visa. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Rubens Kuhl Sent: Wednesday, August 17, 2016 12:10 PM To: James M. Bladel Cc: GNSO Council List Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding. Rubens Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@godaddy.com<mailto:jbladel@godaddy.com>> escreveu: Council Colleagues - Please note the announcement & blog post below. In most cases, attendees will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter. Thanks— J. From: <soac-infoalert-bounces@icann.org<mailto:soac-infoalert-bounces@icann.org>> on behalf of David Olive <david.olive@icann.org<mailto:david.olive@icann.org>> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part... · Author: Nick Tomasso | Vice President, Meetings Further to my blog<https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know> on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning. We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority. All delegates requiring visas to India should visit here<http://www.mea.gov.in/indian-missions-abroad.htm> to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide<https://meetings.icann.org/en/hyderabad57/visa-application-guide-india> we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters<https://invitationletters.icann.org/> from ICANN and the local host, which may take another two weeks to generate. Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa. We have set up a dedicated email (icann57visasupport@icann.org)<mailto:icann57visasupport@icann.org%29> that you can contact should you need any further clarification about the visa. Remember to register<https://registration.icann.org/register.php?id=Hyderabad57> for ICANN57 and check our meeting site<https://meetings.icann.org/en/hyderabad57> for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then. Sent from my iPhone David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul ________________________________ No virus found in this message. Checked by AVG - www.avg.com<http://www.avg.com> Version: 2016.0.7752 / Virus Database: 4633/12811 - Release Date: 08/15/16

Dear Julf, Thank you very much for letting us know. Kind regards, Glen -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Johan Helsingius Sent: Friday, August 19, 2016 9:51 AM To: Stephanie Perrin <stephanie.perrin@mail.utoronto.ca> Cc: GNSO Council List <council@gnso.icann.org> Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN On 17-08-16 18:33, Stephanie Perrin wrote:

Remote participation is starting to look remarkably attractive.

Unfortunately I will have to resort to remote participation due to some family issues that makes me unable to accommodate the change of location and dates of ICANN57 (I was going to be able to attend in San Juan, but the new timing and location are rather unfortunate for me). Thus ICANN57 will become an experiment in remote participation for me. My sincere apologies, Julf

Hi Heather, In my experience, Constituency Travel provides hotel reservations solely for the purpose of visa acquisition at a time early enough to apply for one. At a later time, they provide the actual confirmed reservation details for the hotel in which we should be staying. It works. At least I've never had a problem because of this. You may want to confirm this with CT yourself. Hope this helps. Thanks. Amr Sent from mobile

On Aug 24, 2016, at 5:40 AM, Heather Forrest <Heather.Forrest@acu.edu.au> wrote:

Colleagues,

Following up on Phil's point below about timely notification of hotel, I noted with some alarm the following in the standard email we all received from ICANN travel this week (see highlighted bit below). What can we do about this? The Council table will be pretty empty if this is indeed what will happen.

Best wishes,

Heather

TRAVEL BOOKING:

AIR:

Primary contact for booking air travel reservations:

FCM: galaxy@sg.fcm.travel ICANN: constituency-travel@icann.org or via private fax at +1-310-578-8652.

Air Self-booking: You must receive approval from ICANN prior to making your self-arranged trip. Please notify ICANN in writing and prior to booking at constituency-travel@icann.org.

HOTEL:

Hotel confirmations (if supported) will be provided one week before the meeting.

Hotel extensions: If you plan on extending your travel, before or after your approved dates of arrival and departure and want to stay at the same ICANN hotel, please let us know by Friday, October 7, 2016, 17:00 UTC. We will do our best to accommodate your request based on the hotel’s availability.

Kindly note that you will be financially responsible for any additional days of travel before or after your approved dates, including hotel and living allowances.

MISC. OTHER:

If you have any change in your banking details, please re-submit a completed Travel Vendor Form via: https://travelrequestform.icann.org/

If there are any last minute changes, if you cannot travel due to illness, personal or professional events, you MUST contact ICANN Constituency Travel at constituency-travel@icann.org

From: owner-council@gnso.icann.org <owner-council@gnso.icann.org> on behalf of Phil Corwin <psc@vlaw-dc.com> Sent: Thursday, August 18, 2016 2:19:41 AM To: Rubens Kuhl; James M. Bladel Cc: GNSO Council List Subject: RE: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

That looks like a significant impediment to getting the required visa.

I’ll be making my own flight arrangements so no issue there.

But we all need ICANN Travel to tell us by the end of this month what hotel Councilors will be placed in. We simply can’t wait until the week or two before the meeting starts if we are to secure the required visa.

Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell

Twitter: @VlawDC

"Luck is the residue of design" -- Branch Rickey

From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rubens Kuhl Sent: Wednesday, August 17, 2016 12:10 PM To: James M. Bladel Cc: GNSO Council List Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding.

Rubens

Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@godaddy.com> escreveu:

Council Colleagues -

Please note the announcement & blog post below. In most cases, attendees will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter.

Thanks—

J.

From: <soac-infoalert-bounces@icann.org> on behalf of David Olive <david.olive@icann.org> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...

· Author: Nick Tomasso | Vice President, Meetings Further to my blog on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning.

We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority.

All delegates requiring visas to India should visit here to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters from ICANN and the local host, which may take another two weeks to generate.

Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa.

We have set up a dedicated email (icann57visasupport@icann.org) that you can contact should you need any further clarification about the visa.

Remember to register for ICANN57 and check our meeting site for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then.

Sent from my iPhone

David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul

No virus found in this message. Checked by AVG - www.avg.com Version: 2016.0.7752 / Virus Database: 4633/12811 - Release Date: 08/15/16

Hi, Not exactly. Both reservations are usually from the same hotel. Sometimes, the earlier one for visa purposes is just a letter from the hotel with a long list of ICANN-funded travelers, letting the embassy know these folks (including the applicant) are staying there. Thanks. Amr Sent from mobile

On Aug 24, 2016, at 11:53 AM, Volker Greimann <vgreimann@key-Systems.net> wrote:

So they are asking us to lie in our visa application about where we will be staying? That is going to go down well if caught... Best, Volker

...

Am 24.08.2016 um 11:16 schrieb Amr Elsadr: Hi Heather,

In my experience, Constituency Travel provides hotel reservations solely for the purpose of visa acquisition at a time early enough to apply for one.

At a later time, they provide the actual confirmed reservation details for the hotel in which we should be staying.

It works. At least I've never had a problem because of this. You may want to confirm this with CT yourself.

Hope this helps.

Thanks.

Amr

Sent from mobile

On Aug 24, 2016, at 5:40 AM, Heather Forrest <Heather.Forrest@acu.edu.au> wrote:

...

Colleagues,

Following up on Phil's point below about timely notification of hotel, I noted with some alarm the following in the standard email we all received from ICANN travel this week (see highlighted bit below). What can we do about this? The Council table will be pretty empty if this is indeed what will happen.

Best wishes,

Heather

TRAVEL BOOKING:

AIR:

Primary contact for booking air travel reservations:

FCM: galaxy@sg.fcm.travel ICANN: constituency-travel@icann.org or via private fax at +1-310-578-8652.

Air Self-booking: You must receive approval from ICANN prior to making your self-arranged trip. Please notify ICANN in writing and prior to booking at constituency-travel@icann.org.

HOTEL:

Hotel confirmations (if supported) will be provided one week before the meeting.

Hotel extensions: If you plan on extending your travel, before or after your approved dates of arrival and departure and want to stay at the same ICANN hotel, please let us know by Friday, October 7, 2016, 17:00 UTC. We will do our best to accommodate your request based on the hotel’s availability.

Kindly note that you will be financially responsible for any additional days of travel before or after your approved dates, including hotel and living allowances.

MISC. OTHER:

If you have any change in your banking details, please re-submit a completed Travel Vendor Form via: https://travelrequestform.icann.org/

If there are any last minute changes, if you cannot travel due to illness, personal or professional events, you MUST contact ICANN Constituency Travel at constituency-travel@icann.org

From: owner-council@gnso.icann.org <owner-council@gnso.icann.org> on behalf of Phil Corwin <psc@vlaw-dc.com> Sent: Thursday, August 18, 2016 2:19:41 AM To: Rubens Kuhl; James M. Bladel Cc: GNSO Council List Subject: RE: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

That looks like a significant impediment to getting the required visa.

I’ll be making my own flight arrangements so no issue there.

But we all need ICANN Travel to tell us by the end of this month what hotel Councilors will be placed in. We simply can’t wait until the week or two before the meeting starts if we are to secure the required visa.

Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell

Twitter: @VlawDC

"Luck is the residue of design" -- Branch Rickey

From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rubens Kuhl Sent: Wednesday, August 17, 2016 12:10 PM To: James M. Bladel Cc: GNSO Council List Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding.

Rubens

Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@godaddy.com> escreveu:

Council Colleagues -

Please note the announcement & blog post below. In most cases, attendees will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter.

Thanks—

J.

From: <soac-infoalert-bounces@icann.org> on behalf of David Olive <david.olive@icann.org> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...

· Author: Nick Tomasso | Vice President, Meetings Further to my blog on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning.

We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority.

All delegates requiring visas to India should visit here to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters from ICANN and the local host, which may take another two weeks to generate.

Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa.

We have set up a dedicated email (icann57visasupport@icann.org) that you can contact should you need any further clarification about the visa.

Remember to register for ICANN57 and check our meeting site for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then.

Sent from my iPhone

David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul

No virus found in this message. Checked by AVG - www.avg.com Version: 2016.0.7752 / Virus Database: 4633/12811 - Release Date: 08/15/16

-- Bei weiteren Fragen stehen wir Ihnen gerne zur Verfügung.

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This e-mail and its attachments is intended only for the person to whom it is addressed. Furthermore it is not permitted to publish any content of this email. You must not use, disclose, copy, print or rely on this e-mail. If an addressing or transmission error has misdirected this e-mail, kindly notify the author by replying to this e-mail or contacting us by telephone.

Thanks Glen Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: Glen de Saint Géry [mailto:Glen@icann.org] Sent: Wednesday, August 24, 2016 8:45 AM To: GNSO Council List (council@gnso.icann.org) Cc: Heather Forrest; Phil Corwin; Rubens Kuhl; James M. Bladel; Amr Elsadr; Volker Greimann (vgreimann@key-Systems.net) Subject: RE: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN Dear All, Please see the response from the Meeting Team responsible for Hotel Support to the issue that Heather raised: The email appears to be a generated standard email that is sent to funded travelers and not one unique to ICANN Hyderabad. The process to provide hotel confirmations would usually take as long, but we have taken great measures to ensure hotel confirmations for Hyderabad will be provided in a timely manner. The goal is to have them all distributed by the end of the month (August 31). Thank you and we will keep you informed. Kind regards, Glen From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Amr Elsadr Sent: Wednesday, August 24, 2016 1:03 PM To: Volker Greimann <vgreimann@key-Systems.net<mailto:vgreimann@key-Systems.net>> Cc: Heather Forrest <Heather.Forrest@acu.edu.au<mailto:Heather.Forrest@acu.edu.au>>; Phil Corwin <psc@vlaw-dc.com<mailto:psc@vlaw-dc.com>>; Rubens Kuhl <rubensk@nic.br<mailto:rubensk@nic.br>>; James M. Bladel <jbladel@godaddy.com<mailto:jbladel@godaddy.com>>; GNSO Council List <council@gnso.icann.org<mailto:council@gnso.icann.org>> Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN Hi, Not exactly. Both reservations are usually from the same hotel. Sometimes, the earlier one for visa purposes is just a letter from the hotel with a long list of ICANN-funded travelers, letting the embassy know these folks (including the applicant) are staying there. Thanks. Amr Sent from mobile On Aug 24, 2016, at 11:53 AM, Volker Greimann <vgreimann@key-Systems.net<mailto:vgreimann@key-systems.net>> wrote: So they are asking us to lie in our visa application about where we will be staying? That is going to go down well if caught... Best, Volker Am 24.08.2016 um 11:16 schrieb Amr Elsadr: Hi Heather, In my experience, Constituency Travel provides hotel reservations solely for the purpose of visa acquisition at a time early enough to apply for one. At a later time, they provide the actual confirmed reservation details for the hotel in which we should be staying. It works. At least I've never had a problem because of this. You may want to confirm this with CT yourself. Hope this helps. Thanks. Amr Sent from mobile On Aug 24, 2016, at 5:40 AM, Heather Forrest <Heather.Forrest@acu.edu.au<mailto:Heather.Forrest@acu.edu.au>> wrote: Colleagues, Following up on Phil's point below about timely notification of hotel, I noted with some alarm the following in the standard email we all received from ICANN travel this week (see highlighted bit below). What can we do about this? The Council table will be pretty empty if this is indeed what will happen. Best wishes, Heather TRAVEL BOOKING: AIR: Primary contact for booking air travel reservations: FCM: galaxy@sg.fcm.travel<mailto:galaxy@sg.fcm.travel> ICANN: constituency-travel@icann.org<mailto:constituency-travel@icann.org> or via private fax at +1-310-578-8652. Air Self-booking: You must receive approval from ICANN prior to making your self-arranged trip. Please notify ICANN in writing and prior to booking at constituency-travel@icann.org<mailto:constituency-travel@icann.org>. HOTEL: Hotel confirmations (if supported) will be provided one week before the meeting. Hotel extensions: If you plan on extending your travel, before or after your approved dates of arrival and departure and want to stay at the same ICANN hotel, please let us know by Friday, October 7, 2016, 17:00 UTC. We will do our best to accommodate your request based on the hotel’s availability. Kindly note that you will be financially responsible for any additional days of travel before or after your approved dates, including hotel and living allowances. MISC. OTHER: If you have any change in your banking details, please re-submit a completed Travel Vendor Form via: https://travelrequestform.icann.org/ If there are any last minute changes, if you cannot travel due to illness, personal or professional events, you MUST contact ICANN Constituency Travel at constituency-travel@icann.org<mailto:constituency-travel@icann.org> ________________________________ From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> <owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Phil Corwin <psc@vlaw-dc.com<mailto:psc@vlaw-dc.com>> Sent: Thursday, August 18, 2016 2:19:41 AM To: Rubens Kuhl; James M. Bladel Cc: GNSO Council List Subject: RE: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN That looks like a significant impediment to getting the required visa. I’ll be making my own flight arrangements so no issue there. But we all need ICANN Travel to tell us by the end of this month what hotel Councilors will be placed in. We simply can’t wait until the week or two before the meeting starts if we are to secure the required visa. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Rubens Kuhl Sent: Wednesday, August 17, 2016 12:10 PM To: James M. Bladel Cc: GNSO Council List Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding. Rubens Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@godaddy.com<mailto:jbladel@godaddy.com>> escreveu: Council Colleagues - Please note the announcement & blog post below. In most cases, attendees will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter. Thanks— J. From: <soac-infoalert-bounces@icann.org<mailto:soac-infoalert-bounces@icann.org>> on behalf of David Olive <david.olive@icann.org<mailto:david.olive@icann.org>> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part... • Author: Nick Tomasso | Vice President, Meetings Further to my blog<https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know> on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning. We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority. All delegates requiring visas to India should visit here<http://www.mea.gov.in/indian-missions-abroad.htm> to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide<https://meetings.icann.org/en/hyderabad57/visa-application-guide-india> we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters<https://invitationletters.icann.org/> from ICANN and the local host, which may take another two weeks to generate. Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa. We have set up a dedicated email (icann57visasupport@icann.org)<mailto:icann57visasupport@icann.org%29> that you can contact should you need any further clarification about the visa. Remember to register<https://registration.icann.org/register.php?id=Hyderabad57> for ICANN57 and check our meeting site<https://meetings.icann.org/en/hyderabad57> for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then. Sent from my iPhone David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul ________________________________ No virus found in this message. Checked by AVG - www.avg.com<http://www.avg.com> Version: 2016.0.7752 / Virus Database: 4633/12811 - Release Date: 08/15/16 -- Bei weiteren Fragen stehen wir Ihnen gerne zur Verfügung. Mit freundlichen Grüßen, Volker A. 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Hi, Nothing different about the visa requirements from my perspective. I have to deal with this nonsense every time I travel. The difference this time around may be that Constituency Travel will have a lot more work than normal, meaning their own resources will be spread thin. I believe a similar situation with the ATLAS event resulted in me missing the ICANN meeting in London a couple of years ago. Anyway…, good luck to all. Thanks. Amr

On Aug 18, 2016, at 3:41 AM, Carlos Raúl Gutiérrez G. <crg@isoc-cr.org> wrote:

+1 Rubens

My application requires Hotel…….

Carlos Raúl Gutiérrez +506 8837 7176 Skype: carlos.raulg Current UTC offset: -6.00 (Costa Rica) On 17 Aug 2016, at 10:10, Rubens Kuhl wrote:

...

Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding.

Rubens

...

Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@godaddy.com> escreveu:

Council Colleagues -

Please note the announcement & blog post below. In most cases, attendees will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter.

Thanks—

J.

From: <soac-infoalert-bounces@icann.org <mailto:soac-infoalert-bounces@icann.org>> on behalf of David Olive <david.olive@icann.org <mailto:david.olive@icann.org>> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part-2<https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part-2>

Author: Nick Tomasso | Vice President, Meetings <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...> <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...> <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...> <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...> <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...> <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part...> Further to my blog <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know> on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning.

We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority.

All delegates requiring visas to India should visit here <http://www.mea.gov.in/indian-missions-abroad.htm> to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide <https://meetings.icann.org/en/hyderabad57/visa-application-guide-india> we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters <https://invitationletters.icann.org/> from ICANN and the local host, which may take another two weeks to generate.

Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa.

We have set up a dedicated email (icann57visasupport@icann.org) <mailto:icann57visasupport@icann.org)> that you can contact should you need any further clarification about the visa.

Remember to register <https://registration.icann.org/register.php?id=Hyderabad57> for ICANN57 and check our meeting site <https://meetings.icann.org/en/hyderabad57> for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then.

Sent from my iPhone

David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters –Istanbul

Hi Amr. Same thing for me, hoping I can get a timely replacement. Thanks‹ J. On 8/24/16, 9:19 , "Amr Elsadr" <aelsadr@egyptig.org> wrote:

Hi,

I also received both letters, but the host letter is addressed to someone other than me. I asked for a replacement, and hope to get it soon.

Thanks.

Amr

...

On Aug 24, 2016, at 5:21 PM, Carlos Raúl Gutiérrez G. <crg@isoc-cr.org> wrote:

Dear Friends,

I got the ICANN letter I got the host letter I got a preliminary ICANN travel reservation (but does not originate in the right San JoseŠ) Eating for the hotelŠ.

Carlos Raúl Gutiérrez +506 8837 7176 Skype: carlos.raulg Current UTC offset: -6.00 (Costa Rica) On 17 Aug 2016, at 11:29, James M. Bladel wrote:

...

Council Colleagues -

Please note the announcement & blog post below. In most cases, attendees will need a "Conference Visa" for ICANN57 Hyderabad, and an "eTourist" Visa may not be accepted for entry to India. ICANN has also provided a link to request an Invitation Letter.

Thanks-

J.

From: <soac-infoalert-bounces@icann.org<mailto:soac-infoalert-bounces@icann.or g>> on behalf of David Olive <david.olive@icann.org<mailto:david.olive@icann.org>> Date: Wednesday, August 17, 2016 at 8:55 Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know- part-2

* Author: Nick Tomasso | Vice President, Meetings

<https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know -part-2#><https://www.icann.org/news/blog/icann57-hyderabad-what-you-nee d-to-know-part-2#><https://www.icann.org/news/blog/icann57-hyderabad-wha t-you-need-to-know-part-2#><https://www.icann.org/news/blog/icann57-hyde rabad-what-you-need-to-know-part-2#><https://www.icann.org/news/blog/ica nn57-hyderabad-what-you-need-to-know-part-2#><https://www.icann.org/news /blog/icann57-hyderabad-what-you-need-to-know-part-2#>

Further to my blog<https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to- know> on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning.

We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority.

All delegates requiring visas to India should visit here<http://www.mea.gov.in/indian-missions-abroad.htm> to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide<https://meetings.icann.org/en/hyderabad57/visa-application-guide-i ndia> we have put together for reference. Apply early as the process could take up to two weeks. You will also need invitation letters<https://invitationletters.icann.org/> from ICANN and the local host, which may take another two weeks to generate.

Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not apply for the Conference Visa.

We have set up a dedicated email (icann57visasupport@icann.org)<mailto:icann57visasupport@icann.org)> that you can contact should you need any further clarification about the visa.

Remember to register<https://registration.icann.org/register.php?id=Hyderabad57> for ICANN57 and check our meeting site<https://meetings.icann.org/en/hyderabad57> for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then.

Sent from my iPhone

David A. Olive Senior Vice President, Policy Development Support General Manager, ICANN Regional Headquarters -Istanbul