[To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] DOW1-2tf[at]gnso.icann.org] Constituency statements should be submitted on or before MONDAY, JANUARY 31, 2005 Call for the submission of constituency statements on the Whois task force 1/2 Recommendations relating to improving notification and consent for the use of contact data in the Whois system. http://gnso.icann.org/issues/whois-privacy/whois-notification-30nov04.pdf 1. Registrars must ensure that disclosures regarding availability and third-party access to personal data associated with domain names actually be presented to registrants during the registration process. Linking to an external web page is not sufficient. 2. Registrars must ensure that these disclosures are set aside from other provisions of the registration agreement if they are presented to registrants together with that agreement. Alternatively, registrars may present data access disclosures separate from the registration agreement. The wording of the notice provided by registrars should, to the extent feasible, be uniform. 3. Registrars must obtain a separate acknowledgement from registrars that they have read and understand these disclosures. This provision does not affect registrars' existing obligations to obtain registrant consent to the use of their contact information in the WHOIS system. The constituency statements should ideally be consistent with the ICANN bylaws - GNSO Policy-Development Process. http://www.icann.org/general/archive-bylaws/bylaws-19apr04.htm#AnnexA Section 7, d. Collection of Information. 1. Constituency Statements. The Representatives will each be responsible for soliciting the position of their constituencies, at a minimum, and other comments as each Representative deems appropriate, regarding the issue under consideration. This position and other comments, as applicable, should be submitted in a formal statement to the task force chair (each, a "Constituency Statement") within thirty-five (35) calendar days after initiation of the PDP. Every Constituency Statement shall include at least the following: (i) If a Supermajority Vote was reached, a clear statement of the constituency's position on the issue; (ii) If a Supermajority Vote was not reached, a clear statement of all positions espoused by constituency members; (iii) A clear statement of how the constituency arrived at its position(s). Specifically, the statement should detail specific constituency meetings, teleconferences, or other means of deliberating an issue, and a list of all members who participated or otherwise submitted their views; (iv) An analysis of how the issue would affect the constituency, including any financial impact on the constituency; and (v) An analysis of the period of time that would likely be necessary to implement the policy. GNSO Secretariat -- Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org