Dear all, Please find below the final proposed agenda for the GNSO Council Meeting on 16 December 2021 at 14:00 UTC for 2 hours. Draft GNSO Council Agenda 16 December 2021 Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/gQWlCg. This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu...> v3.5, updated on 24 October 2019 For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting held 14:00 UTC Coordinated Universal Time: 14:00 UTC: https://tinyurl.com/379cckh8 06:00 Los Angeles; 09:00 Washington DC; 14:00 London; 15:00 Paris; 17:00 Moscow; (Friday) 01:00 Melbourne GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/99902659560?pwd=TkUyN1RpSDc1RXVpVWFnRlZBQ1Z5Zz09 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (10 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the GNSO Council meetings part I<https://gnso.icann.org/sites/default/files/policy/2021/minutes/minutes-gnso-...> and part II<https://gnso.icann.org/sites/default/files/policy/2021/minutes/minutes-gnso-...> on 27 October 2021 were posted on 12 November 2021. Minutes<https://gnso.icann.org/sites/default/files/policy/2021/minutes/minutes-gnso-...> of the GNSO Council meeting on 18 November 2021 were posted on 03 December 2021. Item 2: Opening Remarks / Review of Projects & Action List (5 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (10 minutes) * 3.1 - Motion<https://community.icann.org/x/hQWlCg> to confirm Transfer Policy Review PDP (TPR_P1) Project Change Request<https://gnso.icann.org/sites/default/files/file/field-file-attach/project-ch...> * 3.2 - Motion<https://community.icann.org/x/hQWlCg> to confirm Specific Curative Rights Protections for Intergovernmental Organizations EPDP (EPDP_SCRP_IGO) Project Change Request [INSERT LINK WHEN AVAILABLE] * 3.3 - Approval of SSC Leadership for 2021-2022: [INSERT NAMES WHEN AVAILABLE] * 3.4 - Confirmation of the Recommendations Report [INSERT LINK WHEN AVAILABLE] to the ICANN Board regarding adoption of recommendations 1-4 contained in the Final Report from the EPDP Temporary Specification for gTLD Registration Data – Phase 2A “If feasible, the Recommendations Report to the Board should be submitted to the Board in time for consideration at the next GNSO Council meeting following adoption of the Final Report. Staff should inform the GNSO Council from time to time of the format requested by the Board. These GNSO Council Reports supplement any Staff Reports that may highlight any legal, implementability, financial, and other operational concerns related to the PDP recommendations contained in the Final Report.” (Section 13 – Preparation of the Board Report, GNSO Operating Procedures) Item 4: COUNCIL DISCUSSION - System for Standardized Access/Disclosure (SSAD) Operational Design Phase and Next Steps (30 minutes) On 3 December 2021, Philippe Fouquart shared<https://mm.icann.org/pipermail/council/2021-December/025259.html> on the GNSO Council mailing list that the SSAD ODP Team is in the process of finalizing its analysis, including work related to the SSAD Cost Model. As such, and in connection with the Council’s request for a consultation (as captured in the Recommendations Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-phase...> and elsewhere) with the ICANN Board related to concerns around financial sustainability, the next phase of that consultation is expected to be scheduled in January 2022. Ahead of the January consultation, a closed update session for the Council and GNSO appointed EPDP Team members is being scheduled for 20 December 2021, focusing on the SSAD Cost Model information. Here, the Council will discuss the proposed approach and schedule<https://mm.icann.org/pipermail/council/2021-December/025259.html> and seek to ensure that the upcoming conversations around the SSAD ODP are constructive and effective. 4.1 – Introduction of topic (Council leadership) 4.2 – SSAD ODP Liaison perspective (Janis Karklins) 4.3 – Council discussion 4.4 – Next steps Item 5: COUNCIL DISCUSSION - Update on the SubPro ODP (10 Minutes) On 12 September 2021 the ICANN Board directed<https://www.icann.org/resources/board-material/resolutions-2021-09-12-en#1.a> the ICANN President and CEO to organize the resources required to begin work on the Operational Design Phase (ODP) for the GNSO’s New gTLD Subsequent Procedures Final Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-repo...> and the Affirmations, Recommendations, and Implementation Guidance contained in that report. On 27 November 2021, the Council appointed Jeff Neuman to serve as its liaison to the SubPro ODP. While the SubPro ODP remains in the preparatory states as envisioned by the ICANN Board, ICANN org has already begun exchanging emails and held an introductory meeting with the liaison, including providing a set of preliminary questions<https://mm.icann.org/pipermail/subpro-odp/2021-November/000007.html> for consideration by the liaison and Council. The GNSO Chair forwarded<https://mm.icann.org/pipermail/council/2021-November/025220.html> the liaison’s proposed responses to those questions. The Council will discuss the consideration process generally for ODP interactions in Agenda Item 6. More generally, ICANN org has made a page available for the SubPro ODP<https://www.icann.org/subpro-odp>, which includes a public archive<https://mm.icann.org/pipermail/subpro-odp/> of engagement on the topic. Here, the Council will receive an update on SubPro ODP 5.1 – Introduction of topic (Council leadership) 5.2 – Update (GNSO Council liaison to the SubPro ODP, Jeff Neuman) 5.3 – Council discussion 5.4 – Next steps Item 6: COUNCIL DISCUSSION - GNSO Council ODP Input Review Process (10 Minutes) For the purposes of improving the manner in which GNSO Council policy recommendations are assessed, in order to provide the Board with relevant information for its deliberations, an Operational Design Phase (ODP)<https://www.icann.org/odp> mechanism was developed. With the ODP on the SSAD ongoing and the SubPro ODP in its early stages, the Council believes it is timely to ensure that there is a clear understanding of how the Council will consider/review inputs to ICANN org questions/assumptions, as facilitated by the liaison to the ODP. In considering the informal process used to consider inputs related to the SSAD ODP, Council leadership worked with staff to document lightweight general guidance [INSERT LINK WHEN AVAILABLE] for the Council to consider in supporting ODPs. Here, the Council will discuss the proposed approach. 6.1 – Introduction of topic (Council leadership) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION - ICANN73 Planning and Evolving Council Planning for ICANN Meetings (15 Minutes) With ICANN73 confirmed to be held entirely virtually, the Council may wish to begin early planning to better understand what it wants to accomplish and what sessions may be needed to do so. In addition, and in connection to discussions during the Council’s Strategic Planning Session, deliberation may be warranted around improving and potentially evolving the way that sessions are identified and planned for by the overall Council (beyond just Council leadership), especially bilateral sessions with other community groups and the ICANN Board. Councilors were encouraged to share potential ideas beforehand in a Google doc, available here. [INSERT LINK WHEN AVAILABLE] Here, the Council will discuss both ICANN73 specifically, as well as potentially more general changes to improve the planning process. 7.1 – Introduction of topic (Council leadership) 7.2 – Council discussion 7.3 – Next steps Item 8: COUNCIL DISCUSSION - Update on Council Consideration of the ICANN Board’s Letter Regarding the IDN Implementation Guidelines v4.0 (10 Minutes) On 18 August 2021, the GNSO Council wrote<https://gnso.icann.org/sites/default/files/file/field-file-attach/fouquart-t...> to the ICANN Board, asking that consideration of the IDN Guidelines v4.0 continue to be deferred. The letter identified overlapping subject matter with the EPDP on IDNs, as well as analysis performed by the RySG that determined that none of the new requirements were identified as having an effect on security or stability. The ICANN Board responded<https://gnso.icann.org/sites/default/files/file/field-file-attach/botterman-...>, asking for additional analysis to be done to help determine if a modified version of v4.0, which does not overlap with the work of the EPDP on IDNs, could proceed now for consideration by the Board. The GNSO Council agreed that the RySG would consider and recommend the best manner to proceed and respond to the letter from the ICANN Board. Here, the Council will receive an update from RySG Councilors. 8.1 – Introduction of topic (Council leadership) 8.2 – Presentation (RySG Councilor, Kurt Pritz) [INSERT SLIDES WHEN AVAILABLE] 8.3 – Council discussion 8.4 – Next steps Item 9: [OPTIONAL] COUNCIL DISCUSSION - Update on the Consideration of the ICANN Board’s Letter on EPDP Phase 1, Rec. 12 (10 Minutes) As noted in the message<https://mm.icann.org/pipermail/council/2021-November/025252.html> sent to the GNSO Council list on 30 November 2021, a small team was established to consider the ICANN Board’s letter<https://gnso.icann.org/sites/default/files/file/field-file-attach/botterman-...> regarding EPDP Phase, Rec. 12 and to prepare clarification questions or concerns to be submitted to Becky Burr, in advance of a meeting between the small team and Becky. The small team is in agreement with the Board’s assumptions, with the exception of perceived textual imprecisions to be clarified with Becky. The small team asked for input on its proposed clarifications/questions<https://docs.google.com/document/d/1wbqxfnrnRqNYjqqjpz3qyPDO7sn1Xc5RanBjEiDI...> by 10 December, in advance of the meeting between Becky and the small team, hopefully to take place prior to the end of the year. Here, the Council will discuss any issues as needed; this agenda item is included contingent upon discussion being needed. 9.1 – Introduction of topic (Council leadership) 9.2 – Council discussion 9.3 – Next steps Item 10: ANY OTHER BUSINESS (10 minutes) 10.1 - Potential GNSO Council Additional Budget Requests (due 24 january 2022<https://community.icann.org/display/projfinadhocws/FY23+Additional+Budget+Re...>) 10.2 - Liaison to the GAC and Review of the GAC Communiqué - reminder that input was requested (see https://mm.icann.org/pipermail/council/2021-November/025245.html) _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu... References for Coordinated Universal Time of 14:00 UTC Local time between November and March Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PST) UTC-8 06:00 San José, Costa Rica (CST) UTC-6 08:00 New York/Washington DC, USA (EST) UTC-5 09:00 Buenos Aires, Argentina (ART) UTC-3 11:00 Rio de Janeiro, Brazil (BRT) UTC-3 11:00 London, United Kingdom (GMT) UTC+0 14:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 15:00 Paris, France (CET) UTC+1 15:00 Moscow, Russia (MSK) UTC+3 17:00 Singapore (SGT) UTC+8 22:00 Melbourne, Australia (AEDT) UTC+11 01:00 (Friday) ---------------------------------------------------------------------------- DST starts/ends on Sunday 27 March 2022, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 13 March 2022 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/379cckh8