To: GNSO Councilors Stakeholder Group and Constituency Leaders The topic of Voting Remedies (i.e. abstentions, absences, and vacancies) is currently Item #5 on the GNSO Council agenda scheduled for 28 October 2010 and Ray Fassett, GCOT Chair, has been invited to participate. In preparation for this discussion, I wanted to inform you that we have made several improvements (outlined below) to both the Voting Remedies Visual Map and the online Abstention Notification Form based upon feedback received. Visual Map (http://gnso.icann.org/council/visual-procedures-map-en.htm) 1) Changed title to “Voting Remedies: Abstentions, Absences, and Vacancies” 2) Removed a redundant step in the Planned Absence structure (per Chuck’s suggestion). 3) Added larger Email Icons to indicate where sample message contents are provided and located them to the right side of each block for consistency with the Note icons. 4) All of the pop-up text is now available to be copied/pasted to simplify creating an Email message using the sample message contents. 5) Repositioned sections to enable the addition of flow arrows to make it easier to follow the procedure. Abstention Notification Form (http://gnso.icann.org/council/abstention-notification-form-en.htm) 1) Changed several field labels to include the word “Officer” to make clear who completes this form. 2) Reordered the fields based upon feedback (e.g. moved “Officer Email Address” to top section). 3) Added conditional logic to the form so that, once a particular voting remedy is selected, only the appropriate fields appear. The above changes are intended to make the procedures map and the online form easier to understand, follow, and execute. I thank those who provided constructive feedback in helping to make these tools more useful to the GNSO community. I also thank our responsive ICANN Web-Admin team for their flexibility and creativity in implementing the above design enhancements. For those SGs and Constituencies that have yet to take advantage of the offer, Staff remains available to provide a tutorial on the new Voting Remedies including the procedures map and online form. Ken Bour