Dear Community Leaders and Representatives:

By now, you may have noticed that while today is Monday, we are still a couple days shy of the 21^st of April. Apologies for my error in the deadline listed below.

On the bright side, you now have until Wednesday, 21 April at 7:00 UTC to submit the online Plenary Session Topic Proposal Form [icann.wufoo.com].

We look forward to receiving your proposals and facilitating the discussion later this week.

Best regards,

Tanzanica

www.icann.org

Dear all,

Following Mary’s email below, the Plenary Session Topic Proposal Form [icann.wufoo.com] for ICANN71 Policy Forum is now open for submissions. Please submit any topic proposals to the form [icann.wufoo.com] by the deadline on Monday, 21 April at 7:00 UTC.

As always, we recommend sharing any topics you plan to submit with the list in advance to avoid overlap or duplicate proposals. All submissions will be distributed to the group following the deadline on 21 April in preparation for the production call later that week.

The initial draft block schedule and production calendar are also attached for your review. Please note that the draft block schedule reflects the times for some of our recurring sessions from ICANN68 Policy Forum such as Tech Day, the DNNSEC Workshop, the GNSO Council Meeting, and GAC Communiqué. These are included for your reference only and the times may be adjusted according to your current scheduling preferences and needs for the upcoming meeting.

Have a nice weekend everyone!

Best,

www.icann.org

Dear community leaders and representatives,

With the ICANN71 Policy Forum just 66 calendar days (45 working days) away, it’s time that we begin the collaborative planning process with you! Please look out for an email shortly from Tanzanica with information about submitting plenary topic proposals and a proposed block schedule for your review.  We’d also like to propose an ICANN71 production call for Thursday 22 April (exact time to be determined) so please look out for a calendar invitation from Susie Johnson for the call as well.

As you and your groups begin the ICANN71 planning process, I hope the following reminders are helpful:

• Since ICANN71 is the Policy Forum, it’s likely that we will not be able to accommodate more than three plenary sessions. As the Governmental Regulatory Developments plenary topic originally scheduled for ICANN70 has been held over to ICANN71, this effectively means that we are looking at a maximum of two other plenary sessions.
• We are awaiting the community’s final feedback on the draft Meeting Planning Guidelines that we circulated via the SOAC Chairs. In the meantime, we hope you will consider a recent suggestion that, if your group plans to submit a plenary topic proposal intended to feature particular speakers or specific community groups and viewpoints, please contact the proposed speaker(s) and group(s) prior to submitting the topic.
• The Executive Q&A session has been a regular feature at ICANN Public Meetings until ICANN70. Please let us know your thoughts about scheduling this session for ICANN71. If you support us holding such a session, it will be helpful if you can also let us know if you think it should be an unconflicted session and when it would be best to hold one.
• ICANN71 will be held in the CEST time zone (UTC +2), from 14-17 June 2021 and preceded by Prep Week. Registration, scheduling and all other information and updates will be posted here: https://71.schedule.icann.org/ [71.schedule.icann.org].

Finally, if your group wishes to replace its representative(s) on this SOAC Meeting Planning Group, please let me know at your earliest convenience so that we can update the mailing list and calendar invitations accordingly. As you may know, periodic updates of the group membership is one of the proposed guidelines in the Meeting Planning Guidelines, which also cover the roles and responsibilities of this Meeting Planning Group.

Thank you!

Cheers

Mary (on behalf of ICANN org’s executive and internal meetings planning teams)